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2012-10-01 CITY OF � ;, SOUTH LAKE Special Senior Advisory Commission Meeting: October 1, 2012 LOCATION: Southlake Town Hall — Executive Conference Room Southlake, Texas Members Present: Chair David Baltimore, Vice Chair Dick McCauley, Secretary Nancy Sporn; SAC members Beverly Blake, Jean Boland, Charlie Boyd, Patricia Burnett and Marge Kyle Commission Members Absent: Jeanette Gossage Staff Members Present: Jim Blagg, Assistant City Manager, Chris Tribble, Director of Community Services, Kari Happold, Deputy Director of Community Services, Nancy Brown, Senior Services Coordinator, Assistant to the Director, Candice Edmondson, and Communications & Website Manager Pilar Schank Guests: Mayor John Terrell Liaisons: None Public Forum: None Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman Baltimore at 2:30 p.m. Agenda item No. 3A. Discussion: Community Recreation Center — A summary of the meeting is below. Assistant City Manager Blagg summarized the purpose of the meeting concerning the multipurpose community facility and provided background information on the progress of the proposal to date. Director Tribble presented a PowerPoint presentation addressing details about the feedback that has been received from senior citizen stakeholders since 2006, current facility and future facility space allocations, as well as the design layout, features and amenities of the proposed facility. The current senior center located at 307 Parkwood Drive is approximately 4,200 square feet. The current square footage of the proposed conceptual design of the Community Recreation Center planned for Bicentennial Park is 102,000 sq. ft., which includes 4,454 sq. ft. specifically dedicated for senior adult space. The facility also includes shared community and class space, exercise and fitness space, large gymnasium, aquatics and fitness space, as well as other recreational spaces. Director Tribble presented the City of Southlake Values: Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork Special Senior Advisory Commission Minutes of the October 1, 2012 approved by SAC 10 -09-12 Page 2 of 4 current conceptual design to the Commission and requested feedback from each Senior Advisory Commission member in attendance. The Commission was asked to provide feedback individually. The following notes were part of that discussion. Chairman Baltimore had no questions about the facility as presented in the PowerPoint. Commission member Boland inquired about lockers. Questions were how would they be assigned, would locks be fumished, are lockers shared and will lockers be segregated from the senior center section? Participant provides locks, lockers are shared, and the lockers are segregated from rest of the facility. Commission member Boyd commented about the school district bond election that was defeated 2:1. He inquired about the success probability of a City bond election to fund the facility. Mayor Terrell responded with information that may affect a bond issue -- the current economic environment, and voter age demographics. A community facility has been the number one priority on the community surveys for several years. The probability of the bond success depends on community involvement in the election, sharing information and promoting the facility's benefits to multiple demographic voters as a multipurpose facility, not as a sole senior center. Commission member Boyd inquired about the dollar amount that will be requested for the bond election to fund the multipurpose facility. Mayor Terrell responded the dollar amount will be determined based on many factors, some including exactly what is built, phasing of the project, and utilizing several different revenue streams. City Council may look at many options. Referendum language for the ballot is critical and the wording will be done after City Council receives all the details and cost estimation is completed. Director Tribble talked about the timing for collecting community and board feedback and the steps involved in a bond election. The City Manager Office and the City Council will develop the proposition ballot language. The next step for staff will be to develop a 3- demenisonal flyover video of the facility, at the same time finalizing the revenue estimates and construction costs. Commission member Burnett inquired about the visibility of the facility to the public. The facility will be very visible, and it's placement in Bicentennial Park will be perfect as a central area to draw people. Commission member Sporn spoke about lack of adequate parking at the senior facility in North Richland Hills and inquired about the parking situation for the proposed facility. Ample parking (approximately 300 spaces) will be designed for the facility with the handicapped parking closest to the facility. Commission member Sporn inquired if the arts and crafts rooms will be used during the day for programs other than senior activities. Senior programs will have priority use of City of Southlake Values: Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork Special Senior Advisory Commission Minutes of the October 1, 2012 approved by SAC 10 -09 -12 Page 3 of 4 the multipurpose rooms. However, the rooms may be used for other adult programming activities when not in use by the seniors. Mayor Terrell commented on the size of the senior area and the efficiency of the space design than is now available in the current facility. The extracurricular activities will be accommodated with the senior programming taking priority. Commission member Sporn inquired where the children classes will be held. Children and youth programs will be held on a separate upper level of the facility. Commission member Kyle agreed with everything that was presented and discussed. Commission member Blake inquired where Bridge would be held. The proposed facility offers many opportunities where Bridge may be held including the arts and crafts/ class rooms. Vice Chair McCauley inquired about the location of the catering kitchen and small senior kitchen and a separate senior fitness area (similar to Euless). Director Tribble located the kitchens on the proposal and explained where the walking/jogging track is located on the upper level, accessible by elevator. A smaller separate senior fitness area to include limited equipment is provided in the plan. Commission member Sporn commented that a treadmill or stationary bike would probably be most desirable equipment for seniors. A game room with billards tables will be located in a separate room. Vending machines will be available in the facility. Vice Chair McCauley commended staff on their preparation for this meeting and the presentation, adding he was more optimistic than in the past. Commission member Blake inquired about the timeline. Director Tribble explained a bond election is targeted for May 2013. If the election is successful, design could begin as early as June 2013. Construction could start in October 2014, with a grand opening in May 2016. Following discussion by the Commission on the proposed conceptual design of the Community Recreation Center and the individual comments and concems were expressed, the consensus of the Commission was in unanimous support of the senior space as presented by staff during this meeting. Director Tribble will present the same presentation to City Council at their October 2, 2012 meeting to obtain Council's direction on space allocation for seniors for the facility, and will relate the Senior Advisory Commission is in favor of the proposed space City of Southlake Values: Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence • Teamwork Special Senior Advisory Commission Minutes of the October 1, 2012 approved by SAC 10 -09-12 Page 4 of 4 allocations for seniors as presented at this October 1, 2012 special Senior Advisory Commission meeting. Agenda Item No. 3.Adiournment. A motion was made to adjourn the meeting at 2:47 p.m. Motion: Burnett Second: Boland Ayes: Baltimore, Blake, Boland, Boyd, Burnett, Kyle, McCauley and Spom Nays: None Vote: 8 -0 Motion Carried. 77) ,j/V - a id :al imor: - air Kari Hap •,�� D'-' p Director Commu th • - ices A tape recording of this meeting Is available upon request from the Office of City Secretary. City of Southlake Values: Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork