Agenda CITY OF SOUTHLAKE
REGULAR CITY COUNCIL MEETING: OCTOBER 7, 2003
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:30 to 6:00 P.M.
1. Call to order.
2. Discussion of all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:00 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and
551.087. Refer to posted list attached hereto and incorporated herein. Executive
Session may be held, under these exceptions, at the end of the Regular
Session or at any time during the meeting that a need arises for the City
Council to seek advice from the City Attorney as to the posted subject matter
of this City Council meeting.
1. Section 551.072 Deliberation regarding real property
a. Discuss value of city -owned property on Jordan Drive in
Cimmarron Acres.
b. Discuss acquisition of property of Pin Oak Estates.
c. Discuss possible purchase of property for park purposes.
2. Section 551.087 Deliberation regarding Economic Development
negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. INVOCATION: Chaplain of the Month — Coy Quesenbury, Lonesome Dove Baptist
Church
4. REPORTS:
A. Mayor's Report
B. City Manager's Report
C. Park and Recreation Board Report
D. Library Board Report
E. Southlake 2025 Committee Report
F. SPIN Report
G. Local Business Report
City of Southlake
City Council Meeting Agenda
October 7, 2003
Page 2 of 4
CONSENT AGENDA
All items listed below are considered to be routine by the City Council and will be enacted with
one motion. There will be no separate discussion of items unless a Councilmember or citizen so
requests, in which event the item will be removed from the general order of business and
considered in its normal sequence.
5. Consent:
A. Approve minutes for the September 16, 2003, City Council meeting.
B. Authorize the City Manager to execute a right of way encroachment agreement
for the subdivision entrance sign at Clariden Ranch I and III.
C. Authorize the Mayor to execute a Contract for Sale regarding the sale of
approximately 2.232 acres of city -owned property at the northeast corner of FM
1709 and Pearson Lane.
D. Approve an interlocal agreement for funding the Teen Court Program between the
cities of Southlake, Colleyville and Grapevine.
REGULAR AGENDA
6. Public Forum.
7. Ordinances, second readings, public hearings, and related items:
A. ZA03 -067, Revised Site Plan for Bicentennial Park on property located on the
north side of West Southlake Boulevard (F.M. 1709) between Shady Oaks Drive
and North White Chapel Boulevard. Current Zoning: CS Community Service
District. SPIN Neighborhood #10. PUBLIC HEARING
B. Ordinance No. 857, 2 Reading, Denying TXU Gas Company's request to change
rates in this municipality, as a part of the company's Statewide Gas Utility
System. PUBLIC HEARING
8. Ordinances, first readings, and related items:
A. Ordinance No. 858, 1 Reading, Providing regulations on the use, location and
display of primary flags in residential areas. (If approved on first reading, a
public hearing will be held on October 21, 2003.)
9. Resolutions:
City of Southlake
City Council Meeting Agenda
October 7, 2003
Page 3 of 4
A. Resolution No. 03 -068, Authorize the City Attorney to acquire land located at
1356 Woodbrook Lane (Block 4, Lot 20 of the Cross Timber Hills Addition),
Southlake, Texas, by the right of eminent domain for the purpose of construction
of the Cross Timber Hills Sanitary Sewer Improvements.
B. Resolution No. 03 -073, Authorize the City Manager to enter into a Texas
Municipal Lease - Purchase Agreement with Government Capital Corporation for
the procurement of an excavator for the Public Works department.
10. Other items for consideration:
A. Approve the renaming of the Southlake Softball Complex (formerly known as
Texas School of Baseball).
B. Authorize the Mayor to execute an interlocal agreement between the City of
Southlake and the City of Colleyville for GIS services.
C. Approve SP03 -028, Variance to Sign Ordinance No. 704 -A, for Southlake
Emergency Care Center located at 711 East Southlake Boulevard (FM 1709),
Suite 300.
D. Town Hall Use Policy.
E. Define the scope of the Southlake 2025 Plan Steering Committee.
11. Other items for discussion: (there are no items on this agenda)
12. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, October 3, 2003, by 6:00 p.m., pursuant to the
Texas Government Code, Chapter 551.
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If you plan to attend this public meeting and it f'»isability that requires special needs, please advise
the City Secretary's Office 48 hours in advance at 817 - 481 -1490 and reasonable accommodations will be
made to assist you.
City of Southlake
City Council Meeting Agenda
October 7, 2003
Page 4 of 4
EXECUTIVE SESSION
SECTION 551.071 CONSULTATION WITH ATTORNEY
The City Council may conduct a private consultation with its attorney when the City Council
seeks the advice of its attorney concerning any item on this agenda, about pending and
contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to
the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board
of Texas clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. City of Southlake vs. Timarron et.al. May 2001.
2. City of Southlake vs. Pinnacle Integrated Technologies, Inc. September 2002.
3. Richard W. Hart vs. City of Southlake. September 2002.
4. Architectural Utilities Limited Partnership dba AUI General Contractors vs. City
of Southlake. March 2003.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or
value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of public officers, including the City Manager, City Secretary, City
Attorney, Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES
The City Council may deliberate the deployment, or specific occasions for implementation of
security personnel or devices.
SECTION 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT
NEGOTIATIONS
The City Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect as described above.