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AgendaCITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING: AUGUST 5, 2003 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:30 to 6:00 P.M. 1. Call to order. 2. Discussion of all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 P.M. or Immediately Following the Work Session 1. Call to order. 2. A. Executive Session Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.087. Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071 Consultation with Attorney a. Seek legal advice from the City Attorney regarding the Town Hall Use Policy. 2. Section 551.072 Deliberation Regarding Real Property a. Discuss the value of city -owned property located at FM 1709 and Pearson Lane. 3. Section 551.087 Deliberation Regarding Economic Development Negotiations a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. 3. INVOCATION: Chaplain of the Month - Keith Luttrell, Southlake Boulevard Church 4. REPORTS: A. Mayor's Report B. City Manager's Report 1. Appointment of Deputy Director /Chief of Fire Services Robert Finn C. Parks and Recreation Board Report D. Library Board Report City of Southlake City Council Meeting Agenda August 5, 2003 Page 2 of 6 E. Southlake 2025 Committee Report F. SPIN Report G. Local Business Report CONSENT AGENDA All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approve the minutes of the regular City Council meeting held on July 15, 2003, and of the special City Council meeting held on July 29, 2003. B. Approve the Tarrant County Tax Collection Contract for FY 2003 -04. C. Authorize the City Manager to execute a Right -of -Way Encroachment Agreement with the developer of Vermilion Addition for construction of an entry feature. D. Resolution No. 03 -044, Authorize the City Manager to enter into a Texas Municipal Lease - Purchase Agreement between Government Capital Corporation and the City of Southlake for the procurement of a 2003 Ambulance Type 1 14' Frazer GPM. E. Resolution No. 03 -047, Approve revisions to the Southlake Public Library's Borrower Privileges and Responsibilities Policy to establish minimum age requirements for obtaining a library card and establishing requirements to obtain a Carroll Independent School District student, non - resident (free) library card. F. Resolution No. 03 -064, Approve a revision to the Southlake Public Library's Hours of Operation Policy regarding Saturday hours of operation. G. Authorize the City Manager to enter into an Interlocal Agreement for the purpose of cooperative purchasing of goods, products and /or services relating to public safety services with the Cities of Bedford, Grapevine, Keller, Crowley, and Haltom City. REGULAR AGENDA 6. Public Forum. 7. Ordinances, second readings, public hearings, and related items: City of Southlake City Council Meeting Agenda August 5, 2003 Page 3 of 6 A. Ordinance No. 853, 2nd Reading, Appointing a Municipal Judge and authorizing the Mayor to execute an agreement with the Municipal Judge and providing an effective date. PUBLIC HEARING B. Ordinance No. 717 -C, 2 Reading, Amending Ordinance No. 717 and 717 -13; designating the speed limit within The Dominion Addition as 25 mph. PUBLIC HEARING C. Resolution No. 03 -059, (ZA03 -046) Specific Use Permit for special events associated with Oktoberfest on property described as Southlake Town Square, Phase I, and being 42.013 acres located on the northeast corner of the intersection of North Carroll Avenue and East Southlake Boulevard (FM 1709). Current Zoning: DT Downtown District. SPIN Neighborhood 98. PUBLIC HEARING D. Resolution No. 03 -060, (ZA03 -047) Specific Use Permit for the sale of alcoholic beverages during the special events of Oktoberfest on property described as Southlake Town Square, Phase I, and being 42.013 acres located on the northeast corner of the intersection of North Carroll Avenue and East Southlake Boulevard (FM 1709). Current Zoning: DT Downtown District. SPIN Neighborhood #8. PUBLIC HEARING E. Resolution No. 03 -046, Approval of a Mass Gathering Permit for events associated with Oktoberfest on property described as Southlake Town Square, Phase I, and being 42.013 acres located on the northeast corner of the intersection of North Carroll Avenue and East Southlake Boulevard (FM 1709). Current Zoning: DT Downtown District. SPIN Neighborhood 98. TABLE AND CONTINUE THE PUBLIC HEARING TO THE AUGUST 19, 2003, CITY COUNCIL MEETING. F. Ordinance No. 480 -422, (ZA03 -030) 2 Reading, Zoning Change and Site Plan for Westgate Plaza on property described as a portion of Tracts 2E2, 2E5, 2E6, 2E9B, and 2E14, situated in the T. Easter Survey, Abstract No. 458, and being approximately 1.02 acres located on the north side of State Highway 114, approximately 860' west of Park Boulevard in Grapevine. Current Zoning: C -3 General Commercial District. Requested Zoning: S -P -1 General Site Plan District. SPIN Neighborhood #6. PUBLIC HEARING G. ZA03 -035, Site Plan for Next Century Dental on property located on the north side of the service road for State Highway 114 and approximately 775' east of Shady Lane. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #7. PUBLIC HEARING H. ZA03 -038, Preliminary Plat for Bonola Family Addition on property described as Tracts 113, 1131, and 1132, Samuel Freeman Survey, Abstract No. 525, being approximately 8.16 acres. The property is located on the northeast corner of the City of Southlake City Council Meeting Agenda August 5, 2003 Page 4 of 6 service road for State Highway 114 and Shady Lane. Current Zoning: C -3 General Commercial District. SPIN Neighborhood 97. L Resolution No. 03 -058, (ZA03 -044) Specific Use Permit for the sale of alcoholic beverages at Blue Mesa Cafe on property located at 1586 East Southlake Boulevard (FM 1709) in Southlake Town Square. Current Zoning: DT Downtown District. SPIN Neighborhood #8. PUBLIC HEARING J. ZA03 -048, Site Plan for The Whitehouse at Bicentennial Commercial Office Complex on property located on the northeast corner of the Bicentennial Park entrance drive and West Southlake Boulevard (FM 1709); at 410 West Southlake Boulevard (FM 1709). Current Zoning: C -2 Retail Commercial District. SPIN Neighborhood #10. PUBLIC HEARING K. Resolution No. 03 -061, (ZA03 -050) Specific Use Permit for the sale of alcoholic beverages at Jack's Restaurant on property located at 2140B East Southlake Boulevard (FM 1709) in the Village Center Development. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. PUBLIC HEARING 8. Ordinances, first readings, and related items: A. Ordinance No. 480 -421, (ZA03 -023) 1 st Reading, Zoning Change and Development Plan for Estes Park on property described as a portion of Lot 2, Vann Addition and Tracts IA, 1A2, IA2A, and IAlA, situated in the A. Chivers Survey, Abstract No. 299, and being approximately 31.3 acres located at 597, 671, 745, and 775 East Dove Road. Current Zoning: AG Agricultural District. Requested Zoning: R -PUD Residential Planned Unit Development District. SPIN Neighborhood #5. (If approved on first reading, a public hearing will be held on August 19, 2003) B. Ordinance No. 480 -423, (ZA03 -029) 1 st Reading, Zoning Change and Concept Plan for Stratfort Parc on property described as Tracts 3L, 3N, 3M, 3N1, and 3N2, Hiram Granberry Survey, Abstract No. 581, being approximately 14.6 acres located on the west side of South White Chapel Boulevard, approximately 600' south of West Southlake Boulevard (FM 1709). Current Zoning: AG Agricultural District and SF- lA Single Family Residential District. Requested Zoning: SF -20A Single Family Residential District. SPIN Neighborhood 914. (If approved on first reading, a public hearing will be held on August 19, 2003.) C. ZA03 -051, Plat Revision, Lots 6 through 12, Block 3, Cimmarron Acres Addition being a revision of Lots 5R2 thru 5R5, 6R1 and 6R2, Block 3, Cimmarron Acres Addition, being approximately 7.72 acres located on the northeast corner of Pearson Road and West Southlake Boulevard (FM 1709). Current Zoning: C -2 Retail Commercial District and SF -lA Single Family Residential District. SPIN Neighborhood #15. City of Southlake City Council Meeting Agenda August 5, 2003 Page 5 of 6 D. Ordinance No. 717 -D, 1 st Reading, Amending Ordinance No. 717; designating the speed limit within the Park Place Addition as 25 mph. (If approved on first reading, a public hearing will be held on August 19, 2003.) 9. Resolutions: (there are no items on this agenda) 10. Other items for consideration: A. Consider establishing a Senior Transportation Task Force. B. Authorize the City Manager to enter into a Scope of Services Agreement with Call A Ride Southlake, Inc. C. Authorize the City Manager to enter into a Professional Services Agreement with Palmer Price, Inc., for implementation of a Drainage Utility System for the City of Southlake. 11. Other items for discussion: (there are no items on this agenda) 12. Meeting Adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 1, 2003, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. Lori A. Farwell City Secretary Ifyou plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817 - 481 -1490 and reasonable accommodations will be made to assist you. City of Southlake City Council Meeting Agenda August 5, 2003 Page 6 of 6 EXECUTIVE SESSION SECTION 551.071 CONSULTATION WITH ATTORNEY The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and /or contemplated litigation subjects: 1. City of Southlake vs. Timarron et. al. May 2001. 2. Leona and Raymond Fox vs. City of Southlake. April 2002. 3. City of Southlake vs. Pinnacle Integrated Technologies, Inc. September 2002. 4. Richard W. Hart vs. City of Southlake. September 2002. 5. Architectural Utilities Limited Partnership dba AUI General Contractors vs. City of Southlake. March 2003. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. SECTION 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above.