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Agenda I' I .- I I I I I I I Ie I I I I I I I (II I CITY OF SOUTHLAKE SPECIAL CITY COUNCIL MEETING: JUNE 30. 2004 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall REGULAR SESSION: 6:00 P.M. 1. Cal1to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held. under these exceotions. at any time durinl! the meetinl! that a need arises for the City Council to seek advice from the City Attorney as to the oosted subiect matter of this City Council meetinl!. 1. Section 551.074 Deliberation ReI!ardinl! Penonnel Matten a. Deliberation of appointments of city board and commission members. B. Reconvene: Action necessary on items discussed in Executive Session. 3. Consider the letter of resignation submitted by Councilmember Rex Potter, Place 1, from the City Council based upon the relocation of his residence to the City of Fort Worth. 4. Interviews of applicants for Parks and Recreation Board, Planning and Zoning Commission, and Zoning Board of Adjustment. 5. Resolution No. 04-040, Calling a Special Election to fill the unexpired term of Councilmember, Place 1; and authorizing a contract for election services with Tarrant County Elections Administration. 6. Resolution No. 04-041, Appointing the Mayor Pro Tem and the Deputy Mayor Pro Tem. 7. Resolution No. 04-042, Appointing one City Council member to the Joint Drug and Alcohol Awareness Committee to fill an unexpired term. 8. Resolution No. 04-043, Appointing one City Council member to the Public Art Advisory Committee to fill an unexpired term. 9. Resolution No. 04-044, Appointing members to the Building Board of Appeals. I" I. .e- I 1 1 1 1 1 I. 1 1 1 I I 1 1 f" 1 City of Southlake Speeial City Council meeting agenda June 30, 2004 Page 2 of 4 10. Resolution No. 04-045, Appointing members to the Joint Utilization Committee. 11. Resolution No. 04-046, Appointing members to the Library Board. 12. Resolution No. 04-047, Appointing members to the Parks and Recreation Board. 13. Resolution No. 04-048, Appointing members to the Planning and Zoning Commission. 14. Resolution No. 04-049, Appointing members to the Senior Advisory Commission. 15. Resolution No. 04-050, Appointing members to the Southlake Parks Development Corporation. 16. Resolution No. 04-051, Appointing members to the Zoning Board of Adjustment. 17. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 25, 2004, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. k ~ "'"......,,, ", · \TH~'" ...... ou I" ...... CQ .........'~~.. . 0. ! ~...... .x ~~~ Lori A. Farwell, TRMC : .\o.! * \ ~ i -..... ->- City Secretary ~ (3 \ J CI,) E ~ e. . ~ \ ... .... $ If you plan to attend this public meeting and fttt,y,e ~.Mlli~Jiat requires special needs, please advise the City Secretary's Office 48 hours 1'ft,~~" at 817-481-1490 and reasonable accommodations will be made to assist you. I" I .-. I I I I I I 1.--- I I I I I I I f' I City of Southlake Special City Council meeting agenda June 30, 2004 Page 3 of 4 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. City ofSouthlake vs. Timarron et.al. May 2001. 2. Richard W. Hart vs. City ofSouthlake. September 2002. 3. Architectural Utilities Limited Partnership dba AU! General Contractors vs. City of Southlake. March 2003. 4. Marpave, Inc., vs. City ofSouthlake. November 2003. 5. Steve L. Perry and Aline Perry vs. City ofSouthlake. November 2003. 6. R.E. and Marilyn Smith vs. City of Southlake. December 2003. 7. City of Southlake vs. Howard E. Carr, Jr. March 2004. Section 551.072: Deliberation re2ardin2 real orooertv The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation re2ardin2 orosoective 2ift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation re2ardin2 oenonnel matten The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation re2ardin2 security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation re2ardin2 economic develooment ne2otiations The City Council may discuss or deliberate regarding commercial or financial . information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. I' I .-4f I I I I I I I I~ I I I I I I I .. I City of Southlake Special City Council meeting agenda June 30, 2004 Page 4 of 4 Section 418.183(fl: Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism-related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetine:s to discuss emere:encv manae:ement Dlans ree:ardine: DiDeline safetv The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information.