Item 4CCITY OF
SOUTHLAKE
MEMORANDUM
Item 4C
October 16, 2012
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Timothy Slifka, Purchasing Manager
Subject: Item 4C Approve Resolution No.12 -049 for City Manager
Approval of Interlocal Purchasing Agreements
Action
Requested: Approve Resolution No. 12 -049 authorizing the City Manager or
his or her designee to approve and enter into interlocal or
cooperative purchasing agreements.
Background
Information:
The Finance Department continually researches ways of
lowering costs for City required goods and services. One area
we have identified as having a dramatic effect in reducing
overall costs for goods and services is our interlocal or
cooperative purchasing agreements. Local Government Code,
Title 8 Chapter 271 Subchapter F, Section 271.101 and
271.102 allow the local government to enter into these
agreements and to designate the signature authority for these
agreements. We are seeking this signature authority to be
assigned to the City Manager or his or her designee. This
resolution in no way modifies the required City Council
purchasing approval requirements currently in place. The
resolution simply streamlines the process of entering interlocal
purchasing agreements.
Financial
Considerations:
There is no cost associated with approval of any interlocal or
cooperative purchasing agreement.
Strategic Link:
132 — Collaborate with select partners to implement service
solutions.
Citizen Input/
Board Review:
None
Legal Review: Resolution City Attorney drafted and approved
Alternatives: Deny and retain approval and signature authority with the
Mayor and City Council.
Supporting
Documents: None
Staff
Recommendation: Approval of Resolution No. 12 -049 to authorize the City Manager
or his or her designee to sign interlocal or cooperative
purchasing agreements.
RESOLUTION No. 12 -049
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS AUTHORIZING
THE CITY MANAGER OR HIS OR HER DESIGNEE TO ENTER INTO
COOPERATIVE PURCHASING AGREEMENTS WITH OTHER
GOVERNMENTAL ENTITIES AND OTHER COOPERATIVE
PURCHASING ORGANIZATIONS; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, it is necessary for the City of Southlake to make purchases of supplies,
equipment, materials and other things requisite for public purposes; and
WHEREAS, the City cannot normally obtain the best possible purchase price for materials
and supplies acting individually and without cooperation; and
WHEREAS, it is deemed in the best interest of the City to enter into mutually satisfactory
agreements for the purchase of certain materials and supplies; and
WHEREAS, in order to obtain the best purchase price available in a timely manner, it is also
deemed in the best interest of the City to authorize the city manager or his or her designee to enter
into cooperative purchasing agreements with other governmental entities.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS THAT:
SECTION 1.
The City Manager or her designee is hereby authorized to enter into agreements for
cooperative purchasing with other governmental entities and other cooperative purchasing
organizations and to take such other actions as may be necessary to implement those agreements.
SECTION 2.
The authorization granted by this Resolution does not affect the City Council's exclusive
power and responsibility to make all purchases where the amount of the expenditure is over
$50,000.00
SECTION 3.
This Resolution shall be effective immediately upon its adoption and approval.
PASSED AND APPROVED THIS THE DAY OF 2012.
ATTEST:
Alicia Richardson TRMC, City Secretary John Terrell, Mayor
Approved as to Form and Legality:
City Attorney