Loading...
Item 4CCITY OF SOUTHLAKE MEMORANDUM Item 4C October 16, 2012 To: Shana Yelverton, City Manager From: Sharen Jackson, Director of Finance Timothy Slifka, Purchasing Manager Subject: Item 4C Approve Resolution No.12 -049 for City Manager Approval of Interlocal Purchasing Agreements Action Requested: Approve Resolution No. 12 -049 authorizing the City Manager or his or her designee to approve and enter into interlocal or cooperative purchasing agreements. Background Information: The Finance Department continually researches ways of lowering costs for City required goods and services. One area we have identified as having a dramatic effect in reducing overall costs for goods and services is our interlocal or cooperative purchasing agreements. Local Government Code, Title 8 Chapter 271 Subchapter F, Section 271.101 and 271.102 allow the local government to enter into these agreements and to designate the signature authority for these agreements. We are seeking this signature authority to be assigned to the City Manager or his or her designee. This resolution in no way modifies the required City Council purchasing approval requirements currently in place. The resolution simply streamlines the process of entering interlocal purchasing agreements. Financial Considerations: There is no cost associated with approval of any interlocal or cooperative purchasing agreement. Strategic Link: 132 — Collaborate with select partners to implement service solutions. Citizen Input/ Board Review: None Legal Review: Resolution City Attorney drafted and approved Alternatives: Deny and retain approval and signature authority with the Mayor and City Council. Supporting Documents: None Staff Recommendation: Approval of Resolution No. 12 -049 to authorize the City Manager or his or her designee to sign interlocal or cooperative purchasing agreements. RESOLUTION No. 12 -049 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS AUTHORIZING THE CITY MANAGER OR HIS OR HER DESIGNEE TO ENTER INTO COOPERATIVE PURCHASING AGREEMENTS WITH OTHER GOVERNMENTAL ENTITIES AND OTHER COOPERATIVE PURCHASING ORGANIZATIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is necessary for the City of Southlake to make purchases of supplies, equipment, materials and other things requisite for public purposes; and WHEREAS, the City cannot normally obtain the best possible purchase price for materials and supplies acting individually and without cooperation; and WHEREAS, it is deemed in the best interest of the City to enter into mutually satisfactory agreements for the purchase of certain materials and supplies; and WHEREAS, in order to obtain the best purchase price available in a timely manner, it is also deemed in the best interest of the City to authorize the city manager or his or her designee to enter into cooperative purchasing agreements with other governmental entities. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS THAT: SECTION 1. The City Manager or her designee is hereby authorized to enter into agreements for cooperative purchasing with other governmental entities and other cooperative purchasing organizations and to take such other actions as may be necessary to implement those agreements. SECTION 2. The authorization granted by this Resolution does not affect the City Council's exclusive power and responsibility to make all purchases where the amount of the expenditure is over $50,000.00 SECTION 3. This Resolution shall be effective immediately upon its adoption and approval. PASSED AND APPROVED THIS THE DAY OF 2012. ATTEST: Alicia Richardson TRMC, City Secretary John Terrell, Mayor Approved as to Form and Legality: City Attorney