Item 4ACITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: October 2, 2012
LOCATION 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT Mayor John Terrell, Mayor Pro Tern Brandon Bledsoe,
Deputy Mayor Pro Tern Pamela Muller and Councilmembers Carolyn Morris, Martin
Schelling, Jeff Wang, and Al Zito.
CITY COUNCIL ABSENT None.
STAFF PRESENT City Manager Shana Yelverton, Assistant City Manager /Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to City
Manager Alison Ortowski, Communication and Website Manager Pilar Schank, Director
of Community Services Chris Tribble, Deputy Director of Community Services Kari
Happold, Deputy Director of Community Services /Librarian Kerry McGeath, Assistant to
the Director Candice Edmondson, Marketing and Tourism Manager Jill Lind, Director of
Finance Sharen Jackson, Fire Chief Mike Starr, Director of Human Resources Stacey
Black, Director of Planning and Development Services Ken Baker, Police Chief Steve
Mylett, Director of Public Works Bob Price, Operations Manager Chuck Kendrick, City
Attorney E. Allen Taylor and City Secretary Alicia Richardson.
WORK SESSION
1. CALL TO ORDER
The Work Session was called to order by Mayor Terrell at 5:31 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Terrell led the pledge of allegiance.
3. LOCAL BUSINESS REPORT
Marketing and Tourism Manager Jill Lind introduced Ped Razazi with Beverly Hills Fine
Rugs and Design. Mr. Razazi provided a description of the services provided, hours of
operation and location of business.
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4. PRESENTATION OF THE SCENIC CITY CERTIFICATION AWARD
Scenic Texas representative Ms. DeMoss advised Council the City of Southlake was
awarded the Scenic City Certification by the Scenic City Certification Program of Texas.
The City is one of nine Texas municipalities awarded the Certification. The mission of
the Scenic City Certification Program is to support and recognize Texas municipalities
that implement high - quality scenic standards for public roadways and public spaces,
with the long -term goal of improving the image of all cities. Ms. DeMoss presented the
award to City Council.
5. PRESENTATION OF COMMUNITY RECREATION CENTER SENIOR SPACE
ALLOCATION.
Director of Community Services Chris Tribble provided Council with a detailed overview
of the proposed renderings for the community center and senior center space allocation
to be located within the new facility.
6. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL
BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE
REGULAR SESSION.
Mayor Terrell read the consent agenda items.
Deputy Mayor Pro Tern Muller removed item 4H from the consent agenda.
At the request of Council, staff presented and responded to questions related to items
4J and 4L.
Council member Morris removed items 40, 4P and 4Q from the consent agenda.
REGULAR SESSION
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Terrell at 6:46
p.m.
2A. EXECUTIVE SESSION
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to the Texas Government Code, Section 551.071, consultation with the city
attorney, Section 551.072, deliberation regarding real property; Section 551.074,
deliberation regarding personnel; and Section 551.087, deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 6:07 p.m.
Executive Session began at 7:02 p.m. and concluded at 8:02 p.m.
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2B. RECONVENE
Mayor Terrell reconvened the regular meeting at 8:19 p.m. Council members Morris and
Zito not present when meeting was reconvened.
Mayor Terrell asked if any action was necessary from Executive Session. There was no
action necessary as the result of Executive Session.
Mayor Terrell moved to Item 4 — consent agenda.
4. CONSENT AGENDA (Items 4A -S) Consent Agenda items are considered to be
routine by the City Council and are enacted with one motion. Mayor Terrell read
the Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE SEPTEMBER 18, 2012 CITY COUNCIL
MEETING AND SEPTEMBER 25, 2012 SPECIAL CITY COUNCIL MEETING.
4B. APPROVE PURCHASE OF REPLACEMENT VEHICLES AND EQUIPMENT
FROM CALDWELL COUNTRY CHEVROLET IN THE AMOUNT OF $482,400.
4C. APPROVE PURCHASE OF INSTALLATION SERVICES OF POLICE
EQUIPMENT FOR REPLACEMENT POLICE VEHICLES FROM
PROFESSIONAL SAFETY SYSTEMS IN THE AMOUNT OF $25,080.
4D. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM PHILPOTT
MOTORS IN THE AMOUNT OF $189,951.
4E. APPROVE PURCHASE OF REPLACEMENT VEHICLE FROM HOUSTON
FREIGHTLINER IN THE AMOUNT OF $74,589.
4F. APPROVE PURCHASE OF ASPHALT TRUCK BODY EQUIPMENT FROM
CONLEY LOTT NICHOLS IN THE AMOUNT OF $76,934.
4G. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH DEAN
CONSTRUCTION AS CONSTRUCTION MANAGER AT RISK FOR THE
BICENTENNIAL PARK IMPROVEMENTS.
4H. REMOVED FROM CONSENT AGENDA.
41. ZAl2 -077, REVISED PRELIMINARY PLAT FOR THE CARILLON CHATEAUX
DISTRICT ON PROPERTY DESCRIBED AS TRACTS 3 AND 4A1, A.
CHIVERS SURVEY, ABSTRACT NO. 299 AND TRACT 2, L. CHIVERS
SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS, LOCATED NORTH OF EAST STATE HIGHWAY 114 BETWEEN
EAST KIRKWOOD BOULEVARD AND NORTH CARROLL AVENUE AND
SOUTH OF ESTES PARK SUBDIVISION AT 1500, 1600 AND 1800 N.
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CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: ECZ —
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
4J. SV12 -012, SIGN VARIANCE TO ORDINANCE 704, AS AMENDED, FOR
STARBUCKS LOCATED AT 125 DAVIS BOULEVARD, SOUTHLAKE, TEXAS.
Planner I Lorrie Fletcher presented item to Council during work session.
4K. SV12 -020, SIGN VARIANCE TO ORDINANCE 704 -E FOR WATERMERE AT
SOUTHLAKE LOCATED AT 2807 WEST SOUTHLAKE BOULEVARD.
4L. APPROVE A MEMORANDUM OF UNDERSTANDING (MOU) FOR THE
PLANNING, DESIGN, AND CONSTRUCTION OF A TURNAROUND BRIDGE
(EAST SIDE ONLY) AT STATE HIGHWAY 114 AND CARROLL AVENUE
BETWEEN GATEWAY CHURCH, COOPER AND STEBBINS, TARRANT
COUNTY, AND THE CITY OF SOUTHLAKE EACH COMMITTING $250,000
TOWARD THE PROJECT.
Director of Public Works Bob Price responded to questions from Council.
4M. RESOLUTION NO. 12 -038, APPOINTING THE DIRECTOR OF PUBLIC
WORKS OR HIS DESIGNEE AS THE OFFICIAL VOTING REPRESENTATIVE
TO THE CITY OF FORT WORTH WHOLESALE CUSTOMER ADVISORY
COMMITTEE AND THE TRINITY RIVER AUTHORITY CENTRAL AND
DENTON CREEK WHOLESALE CUSTOMER ADVISORY COMMITTEES.
4N. APPROVE JOINT CONTRACT RENEWAL WITH FIRST VEHICLE SERVICES
FOR FIRE VEHICLES AND APPARATUS PREVENTATIVE MAINTENANCE
AND REPAIR SERVICES FOR CITY OF SOUTHLAKE AND CITY OF KELLER.
40. APPROVE RENEWAL OF A COMMUNITY SERVICES AGREEMENT WITH
APEX ARTS LEAGUE.
4P. APPROVE RENEWAL OF A COMMUNITY SERVICES AGREEMENT WITH
ARTS COUNCIL NORTHEAST.
4Q. APPROVE RENEWAL OF A COMMUNITY SERVICES AGREEMENT WITH
SOUTHLAKE SISTER CITIES.
4R. APPROVE RENEWAL OF A COMMUNITY SERVICES AGREEMENT WITH
SOUTHLAKE HISTORICAL SOCIETY.
4S. ZAl2 -070, REVISED SITE PLAN FOR THE HILLS CHURCH ON PROPERTY
DESCRIBED AS LOT 1R1, BROCK ADDITION, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS; AND LOCATED AT 2417 AND 2501 WEST
SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING:
"CS" COMMUNITY SERVICE DISTRICT. SPIN #11. THE PLANNING AND
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ZONING COMMISSION TABLED THIS ITEM ON SEPTEMBER 20, 2012 TO
THEIR OCTOBER 4, 2012 MEETING. IF APPROVED BY THE PLANNING AND
ZONING COMMISSION, THE COUNCIL WILL CONSIDER THIS ITEM AT
THEIR OCTOBER 16, 2012 MEETING.
Mayor Terrell informed Council the applicant withdrew request for item 4S —ZAl2 -070.
Council member Morris returned to the meeting at 8:20 p.m.
Mayor Terrell asked Council member Morris if she received clarification regarding items
40, 4P and 4Q. Council member Morris clarified that items 40, 4P, and 4Q could
remain on the consent agenda.
A motion was made to approve the consent agenda as read.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Morris, Muller, Schelling, Terrell, Wang
Approved:
6 -0 (Council member Zito not present during vote)
Council member Zito returned to meeting at 8:22 p.m.
4H. ZAl2 -039, PRELIMINARY PLAT FOR THE SOUTH VILLAGE AT
WATERMERE ON PROPERTY DESCRIBED LOT 4R3, BLOCK 1,
WATERMERE AT SOUTHLAKE ADDITION AND TRACTS 4C, 4D AND 6A02,
J.G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS; AND LOCATED AT 451 WATERMERE DRIVE AND 2261,
2271 & 2451 UNION CHURCH DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "TZD" TRANSITION ZONING DISTRICT. SPIN #11.
APPROVED
A motion was made to approve item 4H, ZAl2 -039
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Morris, Schelling, Terrell, Wang
Nays:
Muller, Zito
Approved:
5 -2
3. REPORTS
A. Mayor's Report –
STEVE RIACH, ETERNE FILMS – ONE HEART
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Mr. Riach presented a video clip that summarized the One Heart project taking place in
Southlake and the surrounding areas.
City Manager's Report —
SENIOR ADVISORY COMMISSION WRITTEN REPORT
City Manager Shana Yelverton informed Council a written report was included in their
packet.
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Terrell opened the public forum and asked for anyone wishing to speak to come
forward. There being no one else wishing to speak, Mayor Terrell closed the public
forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 12 -045 (ZAl2 -079), SPECIFIC USE PERMIT TO ALLOW
OUTDOOR SALES OR SERVICES AT SHOPS OF SOUTHLAKE ON
PROPERTY DESCRIBED AS LOTS 1, 3 AND 5, BLOCK 1, SHOPS OF
SOUTHLAKE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND
LOCATED AT 1201, 1251, 1275, 1425, 1431, 1435, 1445, 1451 AND 1465
EAST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S -P -2" GENERALIZED SITE PLAN DISTRICT. SPIN #8. PUBLIC
HEARING
APPROVED
Planner I Lorrie Fletcher presented item and was available to answer questions from
Council. Ms. Fletcher's presentation included: future land use map; current zoning;
aerial view; and event site plan. The Planning and Zoning Commission, at their
September 20, 2012 meeting, approved the request subject to: applicant's agreement to
keep the parking lot clear; flexibility to add tenants with city staff review; maintain
pedestrian access in accordance with city ordinance; approve three -year period; and
subject to staff report dated September 14, 2012.
Applicant representative Katherine Ratliff presented request and was available to
answer questions.
A motion was made to approve Resolution No. 12 -045, a specific use permit to allow
outdoor sales or services at the Shops of Southlake; pursuant to staff report dated
September 26, 2012; clarifying the specific use permit is for a period of three years and
permitted only for the tenants of the Shops of Southlake.
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Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved:
7 -0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV12 -018, SIGN VARIANCE TO ORDINANCE 704, AS AMENDED, FOR
DADDY JACK'S LOBSTER & CHOWDER HOUSE LOCATED AT 355 NORTH
CARROLL AVENUE, SOUTHLAKE TOWN SQUARE, SOUTHLAKE, TEXAS.
APPROVED
Planner I Lorrie Fletcher presented item and was available to answer questions from
Council. Ms. Fletcher's presentation included the aerial view; site plan; and proposed
sign.
Applicant representatives Dan Holzschuh of Landmark Sign Company and Clay
Sexauer of Daddy Jack's Lobster & Chowder House were present to answer questions
from Council.
A motion was made to approve SV12 -018, approving sign variance for Daddy Jack's
Lobster & Chowder House; specifically approving the maximum sign area of 59 square
feet versus regulation of 39 square feet; applicant will work with staff to locate the
address of 355 in the second column from the north elevation of the building in a gold
complementary to the sign approved this evening.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved:
7 -0
9B. SV12 -019, SIGN VARIANCE TO ORDINANCE 704, AS AMENDED, FOR
PATRIZIO OSTERIA LOCATED AT 1281 EAST STATE HIGHWAY 114,
SOUTHLAKE, TEXAS.
APPROVED
Planner I Lorrie Fletcher presented item and was available to answer questions from
Council.
Applicant representative Dan Holzschuh of Landmark Sign Company was available to
answer questions from Council.
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A motion was made to approve SV12 -019, sign variance to Ordinance No. 704, as
amended, for Patrizio Osteria; specifically approving the proposed letter height for "P" at
72- inches versus the current regulation of 24- inches.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved:
7 -0
9C. VARIANCE TO THE TREE PRESERVATION ORDINANCE NO. 585, AS
AMENDED FOR WATERMERE MEDICAL PLAZA ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, SLAYTON ADDITION AND LOT 1, BLOCK
2, WATERMERE AT SOUTHLAKE ADDITION, SOUTHLAKE, TEXAS.
CURRENT ZONING: 0-1 - OFFICE DISTRICT. SPIN #11.
APPROVED
Director of Planning and Development Services Ken Baker and was available to answer
questions from Council. Mr. Baker's presentation included: approved site plan; original
tree conservation plan; proposed tree conservation plan; original landscape plan; and
proposed landscape plan. The Planning and Zoning Commission, at their September
20, 2012 meeting, approved request noting the applicant's agreement to add 12 trees
which will be at least four -inch caliper and subject to staff report dated September 14,
2012.
Applicant representative Mike Lease of Structure Interiors presented request and
responded to questions from Council.
A motion was made to approve the variance to the Tree Preservation Ordinance No.
585, as amended for Watermere Medical Plaza; including the variance to preserve
approximately 33% of the tree cover; accepting the Planning and Zoning Commission's
recommendation for twelve additional canopy trees at four -inch minimum caliper size
and that all canopy trees in the tree mitigation will be a minimum of four -inch caliper
size.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved:
7 -0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA)
11. MEETING ADJOURNED.
Mayor Terrell adjourned the meeting at 9:26 p.m.
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*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
John Terrell
Mayor
ATTEST:
Alicia Richardson
City Secretary
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