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Agenda CITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING: AUGUST 15, 2006 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 to 5:30 P.M. 1. Call to order. 2. Discussion of all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 5:30 P.M. or immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(0, and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071: Consultation with attorney a. Kenneth Schmiedel and Maureen Schmiedel, individually and as next friends of Elizabeth Schmiedel, a minor vs. City of Southlake. 2. Section 551.087: Deliberation regarding economic development negotiations a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. 3. INVOCATION: David Whitington, Christ Our King Church 4. REPORTS: A. Mayor's Report 1. Dove Marker tabletop presentation B. City Manager's Report 1. Water Conservation C. Financial Report CONSENT AGENDA All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so City of Southlake City Council meeting agenda August 15, 2006 Page 2 of 8 requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approve the minutes from the August 1, 2006, regular City Council meeting. B. Authorize a Residential Developer's Agreement with 4F Development/EP4, L.P. for Estes Park, Phase IV, a 54 -lot addition located on the east side North White Chapel Boulevard and south of East Dove Road. C. Authorize a Commercial Developer's Agreement with Vermillion Office Park, L.P., for Vermillion Court Garden Offices, Lot 1, Block 1, located at the northwest corner of West Southlake Boulevard and Vermillion Court. D. Authorize a Professional Services Agreement with Stantec Consulting, Inc., for the update of pavement condition data for the City's Pavement Management Application (PMA). E. Authorize the purchase of school zone flasher equipment from Consolidated Traffic Controls, Inc. F. Accept public art donations for Southlake Stampede longhorn and calf statue(s). G. Authorize the award of bid to Automatic Data Processing, Inc., for payroll outsourcing. H. Authorize the award of bid to American Communications to purchase, deliver, and install five outdoor warning sirens in an amount not to exceed $134,326.65. I. This item was intentionally left blank. J. Reject all proposals submitted for RFP.06.05A.151.GL.600121 related to the branding initiative project. K. Reject all proposals submitted for RFP.06.05A.151.SW.600115 related to the web site redesign and deployment project. L. Authorize the award of bid to Townscape, Inc., for the Urban Design Study. M. ZA06 -105, Plat Vacation for Lots 1 and 2, Block 1 Callicott/Rhodes Farms Addition located at 435 East Dove Street. Current Zoning: R -PUD Residential Planned Unit Development. SPIN Neighborhood #5. City of Southlake City Council meeting agenda August 15, 2006 Page 3 of 8 N. ZA06 -106, Plat Vacation for Lot 1, Larkin H. Chivers No. 300 Addition located at 2135 North White Chapel Boulevard. Current Zoning: R -PUD Residential Planned Unit Development. SPIN Neighborhood #5. O. Ordinance No. 480 -JJJ, 1 Reading, An Amendment to the Comprehensive Zoning Ordinance No. 480, as amended, to address requirements for septic systems. (If approved at first reading, the public hearing will be held September 5, 2006.) P. Ordinance No. 480 -LLL, 1 Reading, An Amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to the creation of the SF -2 Single Family Residential Zoning District. (If approved at first reading, the public hearing will be held September 5, 2006.) Q. Consider SP06 -372, Variance to Sign Ordinance No. 704 -B for City of Southlake 50th Anniversary Celebration. R. ZA06 -107, Site Plan for Watermere at Southlake (f.k.a. Watermark at Southlake) on property located at 2809 West Southlake Boulevard. Current Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #15. TABLED TO SEPTEMBER 19, 2006, PENDING ACTION FROM THE PLANNING AND ZONING COMMISSION. S. ZA06 -013, Specific Use Permit for a telecommunications antenna for Verizon Wireless on property located at 620 South Carroll Avenue. Current Zoning: AG Agricultural District. SPIN Neighborhood #9. TABLED TO OCTOBER 3, 2006, PENDING ACTION FROM THE PLANNING AND ZONING COMMISSION. T. Ordinance No. 480 -481, 2 Reading, (ZA05 -146) Zoning Change and Site Plan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current Zoning: C -2 Local Retail Commercial District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #10. TABLED AND THE PUBLIC HEARING CONTINUED AT THE APPLICANT'S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. U. Approve a reciprocal parking agreement with Bicentennial Retail Plaza, L.P. TABLED AT THE APPLICANT'S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. V. Consider SP06 -362, Variance to Sign Ordinance No. 704 -B for Bicentennial Plaza located at 410 West Southlake Boulevard. TABLED AT THE APPLICANT'S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. City of Southlake City Council meeting agenda August 15, 2006 Page 4 of 8 W. Ordinance No. 480 -500, 2nd Reading, (ZA06 -088), Zoning Change and Concept Plan for proposed Miron Grove Business Park, on property described as Lot 4R, Block 1, Miron Subdivision; located at 300 Miron Drive. Current Zoning: S -P -2 Generalized Site Plan District. Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #8. TABLED AND THE PUBLIC HEARING CONTINUED AT THE APPLICANT'S REQUEST TO THE SEPTEMBER 19, 2006, CITY COUNCIL MEETING. X. ZA06 -089, Site Plan for Miron Grove Business Park, Phase One, on property described as portions of Lot 4R, Block 1, Miron Subdivision. Current Zoning: S- P-2 Generalized Site Plan District. Proposed Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #8. TABLED AND THE PUBLIC HEARING CONTINUED AT THE APPLICANT'S REQUEST TO THE SEPTEMBER 19, 2006, CITY COUNCIL MEETING. Y. Ordinance No. 480 -480, 2 Reading (ZA05 -068), Zoning Change and Concept Plan for Southlake Crossroads (f.k.a. Carroll Crossroads) on property described as being a portion of Tract 4G, O.W. Knight Survey, Abstract No. 899; located at the southwest corner of East Southlake Boulevard and South Carroll Avenue. Current Zoning: AG Agricultural District. Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #9e. TABLED AND THE PUBLIC HEARING CONTINUED AT THE APPLICANT'S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. Z. ZA05 -173, Preliminary Plat for Tracts 4G, 4D1, and 4E1, O.W. Knight Survey, Abstract No. 899. The property is approximately 19.3 acres located approximately 340 feet west of the southwest corner of South Carroll Avenue and East Southlake Boulevard. Current Zoning: AG Agricultural District. Proposed Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #9e. TABLED AT THE APPLICANT'S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. AA. Ordinance No. 480 -499, 2 Reading, (ZA06 -054), Zoning Change and Development Plan for proposed The Gardens at Stratfort Parc, on property described as Tract 3A, H. Granberry Survey, Abstract No. 581, located at 425 West Southlake Boulevard. Current Zoning: C -2 Local Retail Commercial District. Requested Zoning: TZD Transition Zoning District. SPIN Neighborhood #14. THIS ITEM HAS BEEN WITHDRAWN AT THE APPLICANT'S REQUEST. REGULAR AGENDA 6. Public Forum. 7. Ordinances, second readings, public hearings, and related items: City of Southlake City Council meeting agenda August 15, 2006 Page 5 of 8 A. Consider placing a proposal to adopt a tax increase and to hold a public hearing on the tax rate on the agenda of the September 5 and 19, 2006, regular City Council meetings. PUBLIC HEARING B. Ordinance No. 876 -A, 2 Reading, Amending Chapter 4.5, "Buildings and Building Regulations," of the Southlake City Code to update, revise, and clarify the standards and regulations that apply to substandard buildings in conformance with legislative amendments and to provide for civil penalty as permitted by law. PUBLIC HEARING C. ZA06 -075, Site Plan for Lots 1 and 4, Block 1, River Oaks, located at 2502 West Southlake Boulevard. Current Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #15. PUBLIC HEARING D. ZA06 -076, Preliminary Plat for Lots 1 -10, Block 1, River Oaks, located at 2502 West Southlake Boulevard. Current Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #15. E. ZA06 -091, Site Plan for Lots 1 and 2, Block 1, Gateway Plaza Addition, located at 2801 and 2821 East State Highway 114. Current Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #7. PUBLIC HEARING 8. Ordinances, first readings, and related items: A. Ordinance No. 480 -451, 1 Reading, (ZA06 -097), Zoning Change and Development Plan for Camden Park, located at 515, 545 and 565 Randol Mill Avenue. Current Zoning: AG Agricultural District. Requested Zoning: R -PUD Residential Planned Unit Development District. SPIN Neighborhood #13. (If approved at first reading, the public hearing for the Land Use Plan Amendment, Zoning change, and Concept Plan will be held September 5, 2006.) 9. Resolutions: (There are no items on this agenda.) 10. Other items for consideration: A. Authorize an Interlocal Agreement with the City of Keller for jail and dispatch services. B. Approve a contract with Sam Houston State University for a license and master agreement for the CRIMES Law Enforcement Module in the amount of $45,000. C. Consider SP06 -357, Variance to Sign Ordinance No. 704 -B for Dry Clean Super Center located at 1957 West Southlake Boulevard, Suite 100. City of Southlake City Council meeting agenda August 15, 2006 Page 6 of 8 11. Other items for discussion: (There are no items on this agenda.) 12. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 11, 2006, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. „,, e,ttF fI,�I =0 • Z y Lon A. Farwell, T C 1. ” City Secretary •• • • • + �0 ,, ,, ,,, '• If you plan to attend this public meeting ana'ha a 'tYr s ability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817 - 748 -8016 and reasonable accommodations will be made to assist you. City of Southlake City Council meeting agenda August 15, 2006 Page 7 of 8 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. City of Southlake vs. Timarron et.al. May 2001. 2. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b /a Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004. 3. Harold Sauls vs. Robert Welch, Alton Wells, Mike Berryhill, John Doe, and City of Southlake. March 2005. 4. Kenneth Schmiedel and Maureen Schmiedel, individually and as next friends of Elizabeth Schmiedel, a minor vs. City of Southlake. August 2006. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake City Council meeting agenda August 15, 2006 Page 8 of 8 Section 418.183(0: Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism- related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information.