Agenda
CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING: DECEMBER 18, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 P.M.
1. Call to order.
2. Invocation: Scott Berry, Chaplain of the Month
3. Presentation of the Community Facilities Plan (Future Space Needs Study) (to be
held in the Executive Conference Room, adjacent to the Council Chambers)
4. 2008 Development Submittal Schedule
5. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6.00 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subiect matter of
this City Council meeting.
1. Section 551.071: Consultation with attorney
a. Seek advice of the city attorney regarding flood plain
management.
2. Section 551.072: Deliberation regarding real property
a. Deliberate the purchase of the parking garages in Town
Square.
3. Section 551.074: Deliberation regarding personnel matters
a. Deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of the City
Manager and the City Secretary.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 18, 2007
Page 2 of 8
4. Section 551087• Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Recognition of Frank Pittman for his service on the Crime Control
and Prevention District Board of Directors
2. Recognition of Emily Galpin for her efforts on behalf of the Bob
Jones Nature Center
B. City Manager's Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve the minutes from the December 4, 2007, regular City Council
meeting.
B. Cancel or reschedule the January 1, 2008, regular City Council meeting.
C. Resolution No. 07-065, Appoint a Chairperson of the Board of Directors of
Tax Increment Reinvestment Zone Number One for the 2008 calendar
year.
D. This item was intentionally left blank.
E. Approve 2008 Community Service Agreement with Bob Jones Nature
Center.
F. Approve 2008 Community Service Agreement with DPS Citizens
Association (SDCA).
G. Approve Residential Developer's Agreement with 579 Kimball, L.L.C., on
Estancia at Southlake, a 13-lot addition, located on the east side of North
Kimball Avenue, between East Highland Street and State Highway 114.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 18, 2007
Page 3 of 8
H. Authorize a Professional Services Agreement with Teague Nall and
Perkins, Inc., to provide engineering services related to construction plan
review.
1. Approve Professional Services Agreement with Freese and Nichols, Inc.
for Engineering Design Services for Segments A and F of the North Water
Supply Pipeline Project.
J. Approve Interlocal Agreement for shared services between Carroll
Independent School District and the City of Southlake.
K. Authorize the purchase of three LifePack 12 Defibrillator/Monitors and
related equipment from Physio-Control, Inc. in the amount of $51,020.
L. Ordinance No. 923, 1St Reading, Adopt Ordinance to amend Chapter 4
"Animals" of the Code of Ordinances by amending Article II "Control and
Care" to reflect recent changes in State Law related to the control and
care of animals. (If approved at first reading, the public hearing will be held
on January 15, 2008.)
M. ZA07-083, Plat Revision for Lots 3R1 and 3R2, Block 1, Gateway Plaza
Addition, being a replat of property currently described as Lot 3, Block 1,
Gateway Plaza Addition, located along the north side of East Southlake
Boulevard and Gateway Drive and the south side of East State Highway
114. Current Zoning: S-P-2 Generalized Site Plan District. SPIN
Neighborhood #7.
N. Authorize the Mayor to enter into an Irrevocable License and Parking,
Management and Use Agreement between the City of Southlake and
Tarrant County.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 922, 2nd Reading, adopt an ordinance to amend Chapter
18, Traffic and Vehicles, of the City of Southlake Code of Ordinances by
adding new Article VIII, Automated Red Light Enforcement. PUBLIC
HEARING
B. Resolution No. 07-066, Appoint members to the Citizen Advisory
Committee for the Photographic Traffic Signal Enforcement System.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 18, 2007
Page 4 of 8
C. Ordinance No. 480-538, 2nd Reading (ZA07-121), Zoning Change and Site
Plan for Royal and Annie Smith Park on property legally described as
Tract 1, J.G. Allen Survey, Abstract No. 18 and located at 3045 Johnson
Road. Current Zoning: AG Agricultural District. Requested Zoning: CS
Community Service District. SPIN Neighborhood #15. PUBLIC HEARING
D. Ordinance No. 480-539, 2nd Reading (ZA07-122), Zoning Change and Site
Plan for Liberty Park at Sheltonwood on property legally described as
Tract 1C01A and a portion of Tract 1A, J.W. Chivers Survey, Abstract No.
350 and located at 570 East Dove Road and 590 East Dove Road.
Current Zoning: SF-1A Single Family Residential District. Requested
Zoning: CS Community Service District. SPIN Neighborhood #3. PUBLIC
HEARING
E. ZA07-114, Site Plan for Peloton Southlake Office Building, on property
legally described as a portion of Tracts 1, W, and 1E, Richard Eads
Survey, Abstract No. 481 and located at 1200 Block of East State
Highway 114 between North Carroll Avenue and North Kimball Avenue on
proposed Grace Lane. Current Zoning: NR-PUD Non-Residential Planned
Unit Development District. SPIN Neighborhood #6. PUBLIC HEARING
F. Resolution No. 07-063, (ZA07-142) Specific Use Permit for multi-level
parking garage on property legally described as a portion of Tracts 1, W,
and 1 E, Richard Eads Survey, Abstract No. 481 and also known as Lot 1,
Block 4, Gateway Church - 114 Campus Addition and located on the
north side of State Highway 114 at 1200 East State Highway 114 between
North Carroll Avenue and North Kimball Avenue. Current Zoning: NR-PUD
Non-Residential Planned Unit Development District. SPIN Neighborhood
#6. PUBLIC HEARING
G. ZA07-151, Revised Concept Plan for 1497 East Dove Street on property
being legally described as Tract 1A1, F. Throop Survey, Abstract No.
1511. Current Zoning: SF-30 Single Family Residential District. SPIN
Neighborhood #5. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-541, 1St Reading (ZA07-152, formerly ZA06-045),
Zoning Change and Concept Plan for a portion of Lot 1, Block 1, Arnold
Estates and Lot 2132A, Block 1, Burnett Acres. The property is situated at
1275 Shady Oaks Drive. Current Zoning: RE Single Family Residential
Estate District and SF-1A Single Family Residential District. Requested
Zoning: SF-2 Single Family Residential District. SPIN Neighborhood #11.
(If approved at first reading, the public hearing will be held on January 15,
2008.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 18, 2007
Page 5 of 8
B. Ordinance No. 480-542, 1St Reading (ZA07-129) Zoning Change and Site
Plan for Southlake Villa Offices on property legally described as Tract 3,
W.W. Hall Survey, Abstract No. 687 and located at 310 East Southlake
Boulevard. Current Zoning: AG Agricultural District. Requested Zoning: S-
P-1 Detailed Site Plan District. SPIN Neighborhood #10. (If approved at
first reading, the public hearing will be held on January 15, 2008.)
C. Ordinance No. 480-544, 1St Reading (ZA07-087) Zoning Change and Site
Plan for Mendez Medical Offices on property legally described as Tract
3D3A, W.W. Hall Survey, Abstract No. 695 and located at 918 East
Southlake Boulevard. Current Zoning: AG Agricultural District. Requested
Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #10. (If
approved at first reading, the public hearing will be held on January 15,
2008.)
D. Ordinance No. 480-545, 1St Reading (ZA07-145) Zoning Change and Site
Plan for Panera Bread and Bakery Cafe on property being legally
described as Lot 2, Block 1, Gumm Scifres and being located at 111
South Village Center Drive. Current Zoning: 0-1 Office District. Requested
Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #8. (If
approved at first reading, the public hearing will be held on January 15,
2008.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Authorize an agreement with Accela, Inc. for the purchase of a license and
maintenance agreement for Land Management and Asset Management
software applications in the amount of $599,995.
B. Consider approval of a limited term Valet Parking Services Use
Agreement with Hilton Southlake Town Square and Lone Star Valet
Parking Service, Inc. to provide for use of the West Parking Garage, Level
4 for valet services.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 18, 2007
Page 6 of 8
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, December 14, 2007, by 6:00 p.m.,
pursuant to the Texas Govern ment,C, de, Chapter 551.
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Lori Payne, TR C -
City Secretary
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If you plan to attend this prublia4 mel$&g and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 18, 2007
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Teresa Dreyer v. City of Southlake. September 2006.
3. TBC Construction, Inc., and TBC First Realty, Inc. v. City of Southlake, Barson
Utilities, Inc., aka Barson Utilities. December 2006.
Section 551.072: Deliberation regarding real propertv
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 18, 2007
Page 8 of 8
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork