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Item 6A!"ITY OF S0UTHLA1<,,E Department of Planning & Development Services STAFF REPORT September 26, 2012 CASE NO: ZAl2 -079 PROJECT: Shops of Southlake — Fall Sales Event EXECUTIVE SUMMARY: Shops of Southlake is requesting approval of a specific use permit to allow outdoor sales or services at the Shops of Southlake located on the southeast corner of East Southlake Boulevard and Carroll Avenue. SPIN Neighborhood # 8. REQUEST DETAILS: Cencor Realty and the Shops of Southlake is requesting approval of a specific use permit to allow outdoor sales or services. The purpose of this request is to gain approval to hold a one -day four -hour outdoor Fall sales event; allowing the event to be held one Saturday, during the Fall season, per year for three (3) consecutive years without having to receive a new SUP approval each year, with the following conditions: 1. A plan be submitted and approved administratively by the City of Southlake Planning Department, subject to all applicable City ordinances and codes, including the criteria for outdoor sales or services per Ordinance 480, Section 45.12, as amended. 2. The event remains within the general scope of this plan. The Shops of Southlake would allow retailers within the center to display their merchandise, give out promotional material, as well as, free goodies and samples. The participating shops will set up directly in front of their store. The proposed event includes a fall theme with a possible pumpkin display from Central Market; and, a face painter and balloon artist. Per the recommendation from the Planning & Zoning Commission, the applicant will be providing security staff for the event. ACTION NEEDED: 1. Conduct a public hearing 2. Consider approval of specific use permit request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Surrounding Property Owners Map (E) Surrounding Property Owners Responses (F) Resolution No. 12 -045 STAFF CONTACT: Dennis Killough (748 -8072) Lorrie Fletcher (748 -8069) Case No. ZAl2 -079 BACKGROUND INFORMATION OWNER: Cencor Realty Services APPLICANT: Shops of Southlake PROPERTY SITUATION: southeast corner of East Southlake Boulevard and Carroll Avenue LEGAL DESCRIPTION: Lots 1, 3 and 5, Block 1, Shops of Southlake LAND USE CATEGORY: Town Center CURRENT ZONING: S -P -2 — Generalized Site Plan District HISTORY: This will be the first year for this event. COMMUNITY INVOLVEMENT: The SPIN representative determined a SPIN meeting would not be necessary. P &Z ACTION: September 20, 2012; Approved (5 -0) subject to the applicant's agreement to keep the parking lot clear; flexibility to add tenants with city staff review; maintain pedestrian access in accordance with city ordinance; approving 3 -year period; and, subject to the staff report dated September 14, 2012. COUNCIL ACTION: STAFF COMMENTS: Criteria for outdoor sales or services per Ordinance 480, Section 45.12, as amended: 45.12 SPECIFIC REGULATIONS FOR OUTDOOR SALES OR SERVICES a. Approval of a specific use permit for outdoor sales or services shall be based upon an analysis of the location, the site layout and design features, the assurance that the adjoining streets can handle higher volumes of traffic during peak hours of traffic loading without a requirement to divert traffic onto traditional residential streets and the compatibility of the proposed use with adjacent land uses. b. A fixed time period for the outdoor sale or service activity to commence shall be established in the specific use permit. The permit for the sale or service activity shall be established and unless otherwise stated in the permit, shall be valid one year from the date of approval by the City Council. c. Regulations for any structure used to conduct the outdoor sale or services activity including but not limited to, size, color, location of equipment, lighting and signage shall be established in the specific use permit. d. The location of outdoor sale or service activity shall not reduce the parking requirements or effectiveness of landscaped or buffer areas and the areas for the display of merchandise shall not adversely impact the ability of pedestrians or vehicles to move about the lot. e. The site must provide adequate ingress and egress. Case No. Attachment A ZAl2 -079 Page 1 f. Provisions for waste collection, recycling and /or disposal may be established in the specific use permit. g. Each sidewalk or pedestrian way on the approved site plan shall be a minimum of forty - four inches (44 ") in width. Additional width may be required and pedestrian ways shall be subject to the Americans with Disability Act Accessibility Guidelines for Building and Facilities. N:ICommunity DevelopmentlMEMO12012 Cases1079 - SUP -Shops of SouthlaWStaff ReportlZA 12 -079. CC 10- 2- 2012.docx Case No. Attachment A ZAl2 -079 Page 2 Vicinity Map Shops of Southlake N 1110 MAIN ST w Q 1400 FOUNTAIN PL 1400 X001 R R F.M. 1709 MAIN ST 1501 w Q H N us m 4 1510 150 1540 E SOUTHLAKE B 1555 1 1545 N (l� N 01 302 3Qq 1306 130 3 0 12121214 1216 218 220 1222 1224 300 1302 1304 ` LAKE S a a �L` TM NT DR STM© — \\ � 12 13 1215 1217 1219 1221 1301 1303 1305 1307 130 1200 �� 1 \ \ -wQ 12161 1218 1 122015 1300 j 1 302 11304 1306 13 ZAl2 -079 N Specific Use Permit Outdoor Sales or Services W E S 0 380 760 1,520 Feet Case No. Attachment B ZAl2 -079 Page 1 SITE PLAN 2012 Saturday, November 3, 2012 10AM -2PM U ' f V M O b �; a N V V v b .�- .�- O ^ N N O v a N O U 7 N ` J O O Q N C C W (n t9 x z Y c u o n A u. u W W ai o rco m .� .o e9 E E "' y .o x c w •\ v' d �! L C� � V J L d � A A n T�� � H O� H O C O Q O� li ¢ ¢ c 3 ° •`-' ¢ a`� °' v , c a V 7 d Vf O A d 1 Y V1 to Y Q Q V D 2 V Q V v1 l,7 Q Z ZE 0 W I1 '^V . nom I Z Y pi C U / 6 i I�o E 0 0 o O C3 I a° 4 Q LU d N Cl r> i a 6 0 a Partici I I+ Storefr Vd v_ VI of — _ -- W N �. pating onts Case No. Attachment C ZAl2 -079 Page 1 LETTER FROM THE APPLICANT Shops of Southlake Fall Event Date: Saturday, November 3 rd Time: 10AM — 2PM Location: Shops of Southlake, FM 1709 & S. Carroll Ave. (Please see site map) Shops of Southlake would allow shops to display their merchandise, give out promotional material, as well as, free goodies and samples. Most shops will be using the booths for display and promotional material. Shops will be allowed to have small individual table tents if needed. The participating shops will set up directly in front of their store. We are going to tie in a fall theme to this event with a possible pumpkin display from Central Market. We also may look into the possibility of one table for a face painter and balloon artist. Participating Tenants Calico Home Calico Corners Consultant would host a booth or table with light weight samples, and a possible discount card to hand out. Lets Makeup Table and tent to display makeup products and merchandise. Jordan Taylor & Co. Table and tent to display sale merchandise such as lamps, small furniture and vases. DSW Table with bowl for a gift card drawing, goodie bags, and display special merchandise. Kirkland Table featuring home goods and decor merchandise. Three Dog Table with sample dog treats and merchandise display. Corinthian Table to pass out 20% off a service discount card and education on services and products. Sample House Interested in having a table to display home goods and decor. Kelley Has a table and tent to display an assortment of sporting goods. lakes Table and tent to display Life is Good merchandise. Coal Vines Table with sample pizza and Italian foods. Mathnasium Interested in having a booth with math games and activities. Patina Maybe interested in having a consultant at a booth to educate about products and services. Sleep Number Interested in having a booth to educate about merchandise and personal selections. Game Stop Interested in having a booth to display games and gaming systems. Cherish Would like to have a booth to display fashions and accessories. StarPower Would like to have a booth to display home theater merchandise. Glen Alan "Possible participation with "Hair Fluff" hair styling MI Chulas Table featuring prepared appetizers. Central Market Would have a display booth, a pumpkin patch, and tastes of fall samples. Case No. Attachment C ZAl2 -079 Page 2 Surrounding Property Owners 27 30 4 6 31 28 32 E22 1 33 24 2 - Q 3 25 5 6 7 8 11 12 13 14 15 16 17 18 10 FT= SPO # Owner Zoning Land Use Acreage Response 1. Cambridge 114 Inc SP2 Office Commercial 3.06 NR 2. Cambridge 114 Inc SP2 Office Commercial 5.08 NR 3 Cambridge 114 Inc SP2 Office Commercial, Medium Density Residential 4.28 NR 4. Greenway - Southlake Office Prtn SP1 Office Commercial 1.99 NR 5. Ali, Zulfiqar Etux Samreen Ali SF20B Town Center, Medium Density Residential 0.57 NR 6. Poonawala, Shiraz Etux Yasmeen SF20B Medium Density Residential 0.50 NR 7. Cravens, Jane H SF20B Medium Density Residential 0.54 O 8. Carkner, Philip Etux Ginny SF20B Medium Density Residential 0.69 NR 9. Bellany, Rodney Etux Tammy SF20B Medium Density Residential 0.49 NR 10. Newlin, Patricia S SF20B Medium Density Residential 0.46 NR 11. Griffith, Mark E SF20B Medium Density Residential 0.79 NR 12. Drake, Thomas E Etux Donna A SF20B Medium Density Residential 0.63 NR 13. Thompson, Bryan Etux Barbara J SF20B Medium Density Residential 0.53 NR 14. Roach, Christopher SF20B Town Center, Medium Density Residential 0.46 NR 15. Blucher, Charles A Etux Susan SF20B Town Center, Medium Density Residential 0.46 NR 16. Krebs, Devin N & Amanda Krebs SF20B Medium Density Residential 0.46 F 17. Engelhardt, Robert & Heather E SF20B Medium Density Residential 0.46 NR 18 Pellettieri, J M Etux Barbara SF20B Office Commercial, Medium Density Residential 0.46 NR 19' Davis, James H Etux Carole M SF20B Office Commercial, Medium Density Residential 0.46 NR 20. Carroll /1709 Ltd SP2 Town Center 8.67 NR 21. Carroll /1709 Ltd SP2 Town Center 0.92 NR 22. Carroll /1709 Ltd SP2 Town Center 7.37 NR 23. Southlake, City Of SP2 Town Center 0.77 NR 24. Carroll /1709 Ltd SP2 Town Center 8.92 NR Case No. Attachment D ZAl2 -079 Page 1 25. Carroll 1709 Ltd SP2 Town Center, Office Commercial, Medium Density Residential 2.42 NR 26. Town Square Ventures Lp DT Town Center 0.37 NR 27. Town Square Ventures Lp DT Town Center 4.33 NR 28. Town Square Ventures Lp DT Town Center 0.38 NR 29. Town Square Ventures Lp DT Town Center 0.26 NR 30. Town Square Ventures Lp DT Town Center 3.61 NR 31. Southlake, City Of DT Town Center 0.94 NR 32. Town Square Ventures Iv Lp DT Town Center 0.28 NR 33. Prade, C A Jr Est & Anita Est AG Office Commercial, Medium Density Residential 15.42 NR Responses Case No. ZAl2 -079 F: In Favor O: Opposed To U: Undecided NR: No Response Attachment D Page 2 Surrounding Property Owner Responses Notices Sent: Thirty-three (33) Responses Received: Two (2) — see attached 09/16/2012 17:00 8173295929 PAGE 01 Notification Response Form ZAl2-079 -:Z4 Lakeside Ct ti=; =GR;7 T HE &7, 04; T ME !3.s; MA 4kn rk" mrf� I �f tk �Aj nntzhA ah sm nvz hamhu in favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: W i l I Printed Name(s): Must be property owner(s) whose name($) are printed at top. Otherwise contact the PlarinkV Department. One tomi per pm-Peti- Case No. Attachment E ZA1 2-079 Page 1 Signature: Date: q ) q Z 6 Additional Signature: Date: 09/1 8/2012 20:55 FAX Notification Response Form ZA'12 -079 Meeting Date: September 20, 2012 at 6 �iouthlake Tx. 76092 Q 001 "ImSA"6.e2kG rS94.Atl LFdto ��6196E' 6mL 1 6<;EA �"@f6''61gC4� V' rr% ITIM11-s r'►'W% WF% 01!'61966 WLA.1 T 6 E" F RFF -QRP TiqF ATART QF TWE Off e!Aghi H 9D Pa Mki if' e. F5 R.'lNG_ being the ow Lei (s, e:1 to a0 bra ULMI sV M-W i IWLVU C LPtJVW, cu q= 1 icreb) f" in favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: Signature: Date: 9I- Additional Signature: W _ -- Date: Printed Name(s): Must be property owner(i) whose names ara pr at top. Ottferwise contact the Planning Department: One Form per property. Phone Number (optional): Case No. Attachment E ZAl2 -079 Page 2 RESOLUTION NO. 12 -045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT TO ALLOW OUTDOOR SALES OR SERVICES LOCATED IN THE SHOPS OF SOUTHLAKE SHOPPING CENTER ON PROPERTY DESCRIBED AS LOTS 1, 3 AND 5, BLOCK 1, SHOPS OF SOUTHLAKE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 1201, 1251, 1275, 1425, 1431, 1435, 1445, 1451 AND 1465 E. SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit to allow outdoor sales or services has been requested by a person or corporation having a proprietary interest in the property zoned as "S -P -2" Generalized Site Plan District; and, WHEREAS, in accordance with the requirements of Section 45.12 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted to allow outdoor sales or services, on property within the City Of Southlake, Texas, located at 1201, 1251, 1275, 1425, 1431, 1435, 1445, 1451 AND 1465 East Southlake Boulevard, location being described as Lots 1, 3 and 5, Block 1, Shops of Southlake, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit "A ", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special Case No. Attachment F ZAl2 -079 Page 1 conditions shall be applicable to the granting of this Specific Use Permit: SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2012. CITY OF SOUTHLAKE la John Terrell, Mayor ATTEST: Alicia Richardson, TRMC City Secretary Case No. Attachment F ZAl2 -079 Page 2 EXHIBIT A Property located at 1201, 1251, 1275, 1425, 1431, 1435, 1445, 1451 AND 1465 East Southlake Boulevard, location being described as Lots 1, 3 and 5, Block 1, Shops of Southlake, an addition to the City of Southlake, Tarrant County, Texas. Case No. Attachment F ZAl2 -079 Page 3 EXHIBIT B Q Ln o2 v .e eo 0 00 �c rn rn o w oo - .c o+ o M .n 9! M CO X b M O b O� P N O' N N O b O N N O V1 P N O w > Q< vl .D N r- M - M N - - - M -- ui 0 Q A 0 ui ro� _ E C, ro y a N ob J c7J c v LLI v01 V-1 k S c c ° 5 L a c A= C G C W L _ M M M M 4 cu Ji O O a Ac I ze e E U ` r W i Q CL _ - N I IC I I I � a JJJ D — W I\ i. Ell Case No. Attachment F ZAl2 -079 Page 4 Shops of Southlake Fall Event Date: Saturday, November 3 rd Time: 10AM — 2PM Location: Shops of Southlake, FM 1709 & S. Carroll Ave. (Please see site map) Shops of Southlake would allow shops to display their merchandise, give out promotional material, as well as, free goodies and samples. Most shops will be using the booths for display and promotional material. Shops will be allowed to have small individual table tents if needed. The participating shops will set up directly in front of their store. We are going to tie in a fall theme to this event with a possible pumpkin display from Central Market. We also may look into the possibility of one table for a face painter and balloon artist. Participating Tenants Calico Home Calico Corners Consultant would host a booth or table with light weight samples, and a possible discount card to hand out. Lets Makeup Table and tent to display makeup products and merchandise. Jordan Taylor & Co. Table and tent to display sale merchandise such as lamps, small furniture and vases. DSW Table with bowl for a gift card drawing, goodie bags, and display special merchandise. Kirkland Table featuring home goods and decor merchandise. Three Dog Table with sample dog treats and merchandise display. Corinthian Table to pass out 20% off a service discount card and education on services and products. Sample House Interested in having a table to display home goods and decor. Kelley Has a table and tent to display an assortment of sporting goods. lakes Table and tent to display Life is Good merchandise. Coal Vines Table with sample pizza and Italian foods. Mathnasium Interested in having a booth with math games and activities. Patina Maybe interested in having a consultant at a booth to educate about products and services. Sleep Number Interested in having a booth to educate about merchandise and personal selections. Game Stop Interested in having a booth to display games and gaming systems. Cherish Would like to have a booth to display fashions and accessories. StarPower Would like to have a booth to display home theater merchandise. Glen Alan "Possible participation with "Hair Fluff' hair styling Mi Chulas Table featuring prepared appetizers. Central Market Would have a display booth, a pumpkin patch, and tastes of fall samples. Case No. Attachment F ZAl2 -079 Page 5