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Item 4FCITY OF SQUTHLAKE MEMORANDUM October 2, 2012 To: Shana Yelverton, City Manager From: Sharen Jackson, Director of Finance Timothy Slifka, Purchasing Manager Subject: Item 4F Approve the Purchase of Asphalt Truck Body from Conley Lott Nichols in the amount of $76,934 Action Requested: Approve the purchase of liquid asphalt truck body from Conley Lott Nichols for Public Work Streets department in the amount of $76,934. Background Information: Per the City's Vehicle Replacement Plan /Policy the requested vehicles are scheduled for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing BuyBoard Cooperative Purchasing. Financial Considerations: The request will be funded through the FY 2013 City's vehicle replacement fund budget. Strategic Link: C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle maintenance cost. Supporting Documents: BuyBoard contract pricing worksheets. Staff Recommendation: Approve the purchase of this liquid asphalt truck body from Conley Lott Nichols. 415 N. Loop 12 Irving, TX 75061 469- 586 -2900 Phone 469- 586 -2910 Fax CITY OF SOUTHLAKE ATTN: MR. JOE WALSH BUY BOARD {QUOTE ICHOL Conley Lott Nichols of Texas, Inc. www.cotileylottnichols.com 5300 S.E. Loop 410 San Antonio, TX 78222 210- 648 -3531 Phone 210 -648 -6560 Fax Date: 7/3012012 Quantit Description j Total 1 NEW ETNYRE CENTENNIAL_ DISTRIBUTOR $ 76,550.00 2000 GALLON TANK EQUIPPED AS FOLLOWS: TANK CODE MEETS DOT 49CFR173.247 2" FIBERGLASS INSULATION -.040" ALUMINUM JACKETING 20" MANHOLE STRAINER $ 240.00 MANHOLE 20" WITH INTERNAL OVERFLOW -NON RELIEVING SAMPLE VALVE - LOCATED IN REAR HEAD LADDER - WALKWAY TO MANHOLE TANK GAUGE- F & R, 50 GAL. INCREMENTS THERMOMETER - 2" DIAL AND PENCIL TYPE o 90.00 CIRCULATION SYSTEM - 400 GPM PUMP VALVES / CONTROLS -4 WAY ASPHALT VALVE & SUCKBACK VALVES WITH SWITCHES IN BOX AT REAR SELF FLUSHING SYSTEM - INCL. FUEL OIL TANK AND LINE POWER WASHDOWN SYSTEM - WITH HOSE AND WAND $ 495.00 SPRAY BAR CAB CONTROL - 12' BAR VON/ OFF CONTROL SPRAY BAR EXTENSIONS - 1'W1 ELECTRIC -AIR ON/OFF (16' TOTAL BAR LENGTH) $ 2,000.00 SPRAY BAR -CAB CONTROL, POWER SHIFT, LIFT & WING FOLD POWERED BAR LATCH - MANUAL HYDROSTATIC DRIVE -OFF CRANKSHAFT PTO (TRUCK MUST ACCEPT) CONTROLS /INSTRUMENTATION - CONTROLLED BY BT -1 COMPUTER SEE NEXT PAGE CITY OF SOUTHLAKE PAGE 2 7/30/2012 TOOL BOX - SIDE OPEN WITH FLUSH TYPE LOCK HEATING SYSTEM - 2 FLUES, 2 FUEL OIL BURNERS $ 1,325.00 PAINT - ALL STEEL PARTS BLACK HANDSPRAY ASSEMBLY - WITH 25' RUBBER HOSE 12'X 3" STEEL FILL HOSE $ 400.00 BACK UP ALARM $ 125.00 STROBE LIGHT $ 500.00 SKID MOUNTED $ 700,00 WET STORAGE BOX - WITH HINGED COVER & DRAIN PLUG $ 300.00 TANK PRICE ONLY $ 82,725.00 LESS 7% BUY BOARD DISCOUNT ($5,791.00 TOTAL TANK PRICE $ 76,934.00 IF YOU HAVE ANY QUESTIONS, PLEASE CALL ME. THANK YOU, KEITH HOOKS SALES REPRESENTATIVE CONLEY LOTT NICHOLS - ROAD BUILDING DIVISION 817 - 247 -8075 (MOBILE)