Item 4ECITY OF
SOUTHLAKE
MEMORANDUM
October 2, 2012
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Timothy Slifka, Purchasing Manager
Subject: Item 4E Approve the Purchase of Replacement Vehicle from
Houston Freightliner in the amount of $74,589
Action
Requested:
Approve the purchase of replacement vehicle from Houston
Freightliner for Public Work Streets department in the amount
of $74,589.
Background
Information:
Per the City's Vehicle Replacement Plan /Policy the requested
vehicles are scheduled for replacement. State of Texas and
City of Southlake bidding requirements have been met by
utilizing HGAC Cooperative Purchasing.
Financial
Considerations:
The request will be funded through the FY 2013 City's vehicle
replacement fund budget.
Strategic Link:
C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review:
None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased
vehicle maintenance cost.
Supporting
Documents: HGAC contract pricing worksheet.
Staff
Recommendation: Approve the purchase of this vehicle from Houston Freightliner..
CONTRACT PRICING WORKSHEET Contract i
HTII -12
For Standard. Equipment Purchases No.:
Date
€ 8/14/2
Prepared:
This FFonn must be prepared by Contractor, and provided to End User to attach to Pttre/jose Order, with copy to .lam GAG
77ie S -GAC arhnitdstratdve jee shall be calculated and shown as a separate line item. Please type or print legibly.
Buying :City ofSoudilake
Agency:
Contractor: " Freightliner/Sterling
Contact Glenn Charbula
Person:
Prepared =Michael McCarth
Sy;
Phone: :817 -748 -8312
Phone: :713 -580 -8122
Fox:
Fax: :713- 672 -9449
Email:
Email: Mike.McCarthyC�STF2Ho
Product
Code:
Deseripuon: ? 2013 Freightliner 108 SD 70
A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $sa,93a
B. Published Options - Itemize below - Attach additional sheets) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost
Description I Cost
Wabco 1200 ss Air Dryer 215
Air Driver Seat 175
V ehicle interface and PDM located BOC 621
Air Cab Mounts 132
Al lison 3500 RDS Transmission 5980
Adjustable Steering Column 376
0
Single Air Hom 122
Stationary Grille 345
24" Front Frame Extension 173
189" Wheelbase 656
AM/FM Radio 164
Front Tow Hooks 52
Subtotal From Additional Sbeet(s):
Air Conditioner 7261
1 Subtotal B. 9737
C. Unpublished Options - Itemize below / attach. additional sheets) if necessary.
( Note; Unpublished options are items which were not submitted and priced in Contractor's. bid.)
Description Cost
Description Cost
1310 Adnptor for Front Mount PTO Provision 4364
UNIT # 826
0
0
Subtotal From Additional Sheet(s):
Subtotal C: l 4364
Check: Total cost of Unpublished Options (C) cannot exceed 25 % of the total of the Base Unit
Price plus Published Options (A +$). For this transaction the percentage is: 0%
D. Other Cost Items Not Itemized Above (cg. Installation, Freight, Delivery, Etc.)
Description Cost
Description Cost
Freight 800
One Year Towing Warranty 150
Subtotal D: Z 95
E. Total Cost Before Any Applicable Trade -In I Other Allowances /Discounts (A +B +C +D) 73989
QuantityOrderedd X Subtotal ofA +B +C +D: 73989
Subtotal E: 73989
F. H -GAC Fee Calculation (From Current Fee Tables)
Subtotal F i 60
G. Trade -Ins 1 Other Allowances 1 Special Discounts
Description Cost
Description Cost
Subtotal G: ", 0
Delivery Date::
H. Total Purchase Price (E+F +G):
7x589