Item 4BCITY OF
SOUTHLAKE
MEMORANDUM
October 2, 2012
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Timothy Slifka, Purchasing Manager
Subject: Item 41B Approve the Purchase of Replacement Vehicles and
Equipment from Caldwell Country Chevrolet in the amount of
$482,400
Action
Requested:
Approve the purchase of replacement vehicles and equipment
from Caldwell Country Chevrolet for DPS Police in the amount
of $482,400.
Background
Information:
Per the City's Vehicle Replacement Plan /Policy the requested
vehicles are scheduled for replacement. State of Texas and
City of Southlake bidding requirements have been met by
utilizing BuyBoard Cooperative Purchasing.
Financial
Considerations:
The request will be funded through the FY 2013 City's vehicle
replacement fund budget.
Strategic Link:
C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review:
None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased
vehicle maintenance cost.
Supporting
Documents: BuyBoard contract pricing worksheets.
Staff
Recommendation: Approve the purchase of these vehicles and equipment from
Caldwell Country Chevrolet.
QUOTE# OOAB CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE
Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA
CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA @CI.SOUTHLAKE.TX.US
Prepared By: Averyt Knapp
Phone #: 817 -74B -8312
Email:
aknapp @caldwellcountry.com
Fax #: 817 - 748 -8010
Phone #: 800 -299 -7283 or 979-
567 -6116
Location City & State: SOUTHLAKE
Fax #: 979 -567 -0853
Date Prepared: AUGUST 8, 2012
Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #358 -10
Tax ID # 14- 1856872
Product Description: 2013 CHEVROLET TAHOE PPV CC10706
A Base Price & Options:
$27,647
B Published Options
Code
Description
Cost
Code
Description
Cost
PPV, LH SPOTLIGHT,
DUAL, BATTERIES,
LOCKING
DIFFERENTIAL,
HORN /SIREN CIRCUIT
WIRING, SPECIAL
PAINT FOUR DOORS
INCL
CALDWELL COUNTRY CHEVROLET
PO BOX 2.7
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code
Description
Cost
Code
Description
Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
Subtotal D
INCL
E Unit Cost Before Fee & Non - Equipment Charges(A +B +C +D)
$27,647
Quantity Ordered
X
12
Subtotal E
$331,764
F Non- Equipment Charges (Trade -In,
Warranty, Etc -)
BUY BOARD
$400
CAP FLEET UPFITTER$ #CAPQ1007
1$150,224.92
G. Color of Vehicle: BLACK 6 WHITE
H. Total Purchase Price (E +F)
1$482,388.92
Estimated Delivery
Date:
OCTOBER 2012 APPX
ORDER -DEC
DELIVERY