Agenda CITY OF SOUTHLAKE
REGULAR CITY COUNCIL MEETING: AUGUST 21, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 to 6:00 P.M.
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. Proposed Fiscal Year 2008 Annual Budget overview
4. Discuss all items on tonight's meeting agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: 6:00 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076,
551.087, 418.183(0, and 418.106(d) & (e). Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Regular Session or at any time during the
meeting that a need arises for the City Council to seek advice from the City
Attorney as to the posted subject matter of this City Council meeting.
1. Section 551.071: Consultation with the city attorney
a. Teresa Dreyer v. City of Southlake, Texas, et.al.
2. Section 551.074: Deliberation regarding personnel matters
a. Deliberation of appointments of city board and commission
members.
3. Section 551.087: Deliberation regarding economic development
negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
C. Parks and Recreation Board Report
D. Financial Report
City of Southlake values:
Integrity 1 Innovation • Accountability ♦ Commitment to Excellence • Teamwork
City of Southlake
City Council meeting agenda
August 21, 2007
Page 2 of 8
CONSENT AGENDA
All items listed below are considered to be routine by the City Council and will be enacted with
one motion. There will be no separate discussion of items unless a Councilmember or citizen so
requests, in which event the item will be removed from the general order of business and
considered in its normal sequence.
4. Consent:
A. Approve the minutes from the August 7, 2007, regular City Council meeting, and
from the August 2, 2007, special meeting with the City Council.
B. Resolution No. 07 -032, Appoint members to the Crime Control and Prevention
District Board of Directors.
C. Resolution No. 07 -046, Establish the City of Southlake Insurance Trust, authorize
the trust agreement, and appoint Trustees.
D. Approve renewal of a contract with Aetna to provide employee medical and
dental benefits.
E. Resolution No. 07 -047, Approve and authorize publication of notice of intent to
issue certificates of obligation for parking structure, park, street and drainage
improvements.
F. This item was intentionally left blank
G. ZA06 -121, Plat Extension for Johnson Place Estates on property located at 2440
Johnson Road. Current Zoning: R -PUD Residential Planned Unit Development
District. SPIN Neighborhood #16.
H. Consider SP07 -230, Variance to Sign Ordinance No. 704 -C for a directional sign
for Timarron Country Club, located at 1425 Byron Nelson Parkway.
I. Approve a Right -of -Way Encroachment Agreement for a directional sign for
Timarron Country Club, located at 1425 Byron Nelson Parkway.
J. ZA07 -069, Preliminary Plat for Triple Crown Estates on property being legally
described as Tract 2D1, J.L. Chivers Survey, Abstract No. 384 and being located
at 930 East Dove Street. Current Zoning: SF -1A Single Family Residential
District. SPIN Neighborhood #3.
K. Consider SP07 -233A, Variance to Sign Ordinance No. 704 -C for The Grove
mixed -use development located at the southeast corner of West Dove Street and
West State Highway 114.
City of Southlake values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
City of Southlake
City Council meeting agenda
August 21, 2007
Page 3 of 8
L. Consider SP07 -233B, Variance to Sign Ordinance No. 704 -C for The Grove
mixed -use development located at the southwest corner of West Dove Street and
West State Highway 114.
M. Ordinance No. 480 -492, 1 Reading (ZA06 -045), Zoning Change for a portion of
Lot 1, Block 1, Arnold Estates. The property is situated at 1275 Shady Oaks Drive
with access through 520 West Highland Street. Current Zoning: RE Single Family
Residential Estate District. Requested Zoning: SF -1A Single Family Residential
District. SPIN Neighborhood #11. THIS ITEM HAS BEEN TABLED UNTIL
THE SEPTEMBER 4, 2007, REGULAR CITY COUNCIL MEETING.
N. Ordinance No. 480 -LLL, 2 Reading, An amendment to the Comprehensive
Zoning Ordinance No. 480, as amended, as it pertains to the creation of the SF -2
Single Family Residential Zoning District. THIS ITEM IS TABLED TO THE
SEPTEMBER 4, 2007, REGULAR CITY COUNCIL MEETING.
O. Ordinance No. 480 -512, 2 Reading (ZA06 -189), Zoning Change and Site Plan
for proposed Southlake Design Center, located at 280 Commerce Street. Current
Zoning: S -P -1 Detailed Site Plan District. Requested Zoning: S -P -1 Detailed Site
Plan District. SPIN Neighborhood #7. THE PROPERTY OWNER HAS
REQUESTED TO TABLE THIS ITEM INDEFINITELY.
P. Consider SP07 -232, Variance to Sign Ordinance No. 704 -C for Petsmart located
at 200 South Village Center Drive. THE APPLICANT HAS REQUESTED TO
TABLE THIS ITEM TO THE SEPTEMBER 4, 2007, REGULAR CITY
COUNCIL MEETING.
REGULAR AGENDA
5. Public Forum. (The Public Forum will not begin prior to 7: 00 p. m.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 07 -049, (CP07 -004), Comprehensive Land Use Plan Amendment
for Gateway Church - SH 114 Campus, being approximately 90.65 acres located
at the 1200, 1500, and 1600 blocks of East State Highway 114. The current
underlying land use designation is Mixed Use and the proposed underlying land
use designation is Public /Semi Public. SPIN Neighborhood #6. PUBLIC
HEARING
B. Ordinance No. 480 -222a, 2 Reading (ZA05 -112), Zoning Change and Concept
Plan for The Gateway Church - S.H. 114 Campus, being approximately 214 acres
situated in the Richard Eads Survey, Abstract No. 481, being Tracts 1, 1A1, 1E, 2,
2A, 2B, 2B1A, and 2C1, and in the Thomas Mahan Survey, Abstract No. 1049,
City of Southlake values:
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City of Southlake
City Council meeting agenda
August 21, 2007
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being Tracts 2A, 2B, 2B1, 3, 3A, 3C, 5, 5C, and 5D, and a portion of Tracts 1 and
1B1. The property is located along the north side of the 1500 — 1800 blocks of
East State Highway 114, along the south side of the 1300 — 1800 blocks of East
Highland Street and along the west side of the 600 — 900 blocks of North Kimball
Avenue and is approximately 600 feet east of North Carroll Avenue. Current
Zoning: NR -PUD Non - Residential Planned Unit Development District and AG
Agricultural District. Requested Zoning: NR -PUD Non - Residential Planned Unit
Development District. SPIN Neighborhood #6. PUBLIC HEARING
C. Ordinance No. 480 -528, 2nd Reading (ZA06 -003), Zoning Change on property
described as approximately 2.24 acres of land being a portion of Tracts 2A, 2B1
and 3A in the T. Mahan Survey, Abstract No. 1049 and being approximately 1200
feet west of North Kimball Avenue and approximately 600 feet south of East
Highland Street. Current Zoning: NR -PUD Non - Residential Planned Unit
Development District. Requested Zoning: AG Agricultural District. SPIN
Neighborhood #6. PUBLIC HEARING
D. ZA05 -113 Preliminary Plat for Gateway Church — 114 Campus, being
approximately 250 acres. The property is located along the north side of the 1200
— 1800 blocks of East State Highway No. 114, along the south side of the 1300 —
1800 blocks of East Highland Street and along the west side of the 600 — 900
blocks of North Kimball Avenue and is approximately 600 feet east of North
Carroll Avenue. Current Zoning: NR -PUD Non - Residential Planned Unit
Development and AG Agricultural District. SPIN Neighborhood #6.
E. Resolution No. 07 -050, (ZA07 -089), Specific Use Permit to allow a tent for the
purpose of promoting retail sales at Adventure Golf Cars on property located at
275 Commerce Street. Current Zoning: S -P -1 Detailed Site Plan District. SPIN
Neighborhood #7. PUBLIC HEARING
F. Resolution No. 07 -051, (ZA07 -095), Specific Use Permit to allow a tent for the
purpose of promoting retail sales at American Backyard on property being legally
described as Lot 2A, Block 1, Farrar Addition and being located at 200 North
Kimball Avenue. Current Zoning: C -3 General Commercial District. SPIN
Neighborhood #8. PUBLIC HEARING
G. Resolution No. 07 -052, (ZA07 -096), Specific Use Permit for a mass gathering
event for Oktoberfest on property located at Southlake Town Square at the
northeast corner of East Southlake Boulevard and Carroll Avenue. Current
Zoning: DT Downtown District. SPIN Neighborhood #8. PUBLIC HEARING
H. Ordinance No. 910, 2 Reading, Adopt an ordinance to dedicate drainage and
utility easements on City -owned property at 307 Parkwood for the purpose of
constructing public improvements. PUBLIC HEARING
City of Southlake values:
Integrity • Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 21, 2007
Page 5 of 8
7. Ordinances, first readings, and related items:
st
A. Ordinance No. 480 -529, 1 Reading (ZA07 -070), ORIGINAL REQUEST AS
ADVERTISED: Zoning Change and Concept Plan for Woodbury Addition on
property being legally described as Tracts 1B1A1 and 1B1A, T. J. Thompson
Survey, Abstract No. 1502 and Lot 1, T.J. Thompson No. 1502 Addition and
being located at 2100 West Continental Boulevard, 2020 West Continental
Boulevard, and 2030 West Continental Boulevard. Current Zoning: SF -30 Single
Family Residential District, AG Agricultural District, and S -P -1 Detailed Site
Plan District. Requested Zoning: SF -20A Single Family Residential
District. AMENDED REQUEST: Zoning Change and Concept Plan for
Woodbury Addition on property being legally described as Tracts 1B1A1 and
1B1A, T.J. Thompson Survey, Abstract No. 1502 and being located at 2020 West
Continental Boulevard, and 2030 West Continental Boulevard. Current Zoning:
AG Agricultural District and S -P -1 Detailed Site Plan District. Requested Zoning:
SF -20A Single Family Residential District. SPIN Neighborhood #16. (If approved
at first reading, the public hearing will be held September 4, 2007.)
B. Ordinance No. 912, 1 Reading, Call a special election for November 6, 2007, for
the purpose of amending the City Charter. (If this item is approved on first
reading, a public hearing will be held on September 4, 2007.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Approve a Residential Developer Agreement for SaddleBack Ridge located
northwest of the intersection of North White Chapel Boulevard and East Bob
Jones Road.
B. Consider SP07 -254, Variance to the Jellico Square Conditional Sign Permit for
The Little Gym of Southlake, located at 210 Randol Mill Avenue, Suite 100.
C. Authorize a contract with Redflex Traffic Systems, Inc., for the installation and
operation of red light cameras.
D. Place a proposal to adopt a tax increase and hold a public hearing on the tax rate
on the agenda of the September 4 and 18, 2007, regular City Council meetings.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 21, 2007
Page 6 of 8
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, August 17, 2007, by 6:00 p.m., pursuant to the
Texas Government Code, Chapter 55,1,,,,,,,,,
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Lori Payne, TRM °4 4 141-4 =
City Secretary
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If you plan to attend this public m ane``liave a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817 -748 -8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
City of Southlake
City Council meeting agenda
August 21, 2007
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City Council
seeks the advice of its attorney concerning any item on this agenda, about pending and
contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to
the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board
of Texas clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b /a Gordon Taylor
Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife,
Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Teresa Dreyer v. City of Southlake, Texas, et.al. September 2006.
3. TBC Construction, Inc., and TBC First Realty, Inc. v. City of Southlake, Barson Utilities,
Inc., aka Barson Utilities. December 2006.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or
value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of public officers, including the City Manager, City Secretary, City
Attorney, Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for implementation of
security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect as described above.
City of Southlake values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 21, 2007
Page 8 of 8
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing, investigating, or
responding to an act of terrorism or related criminal activity and involving emergency response
providers, their staffing, contact information and tactical plans; 2) that relates to the risk or
vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates
to the assembly of an explosive weapon, the location of a material that may be used in a
chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism- related report to
an agency of the United States; 6) that relates to technical details of particular vulnerabilities of
critical infrastructure to an act of terrorism; 7) that relates to information regarding security
measures or security systems intended to protect public and private property from an act of
terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed
meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety and /or
security of pipeline infrastructures or facilities when those plans or discussions contain such
sensitive information.
City of Southlake values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork