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Agenda CITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING: FEBRUARY 6, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 to 6:00 P.M. 1. Call to order. 2. Invocation: David Whitington, Christ Our King Church 3. I Award presentations 4. Strategic planning session 5. Discuss all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 P.M. or immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(0, and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071: Consultation with attorney a. Seek advice of the city attorney regarding Allied Waste Services. b. Seek advice of the city attorney regarding enforcement of the noise ordinance. c. Seek advice of the city attorney regarding TIRZ reimbursement. 2. Section 551.072: Deliberation regarding real property a. Deliberate the acquisition of property for park purposes. 3. Section 551.087: Deliberation regarding economic development negotiations a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor's Report 1. Proclamation for the Carroll Senior High School football team Integrity • Innovation • Accountability ♦ Commitment to Excellence • Teamwork City of Southlake City Council meeting agenda February 6, 2007 Page 2 of 6 2. Proclamation for the Bob Jones Nature Center Great Backyard Bird Count B. City Manager's Report C. Local Business Report CONSENT AGENDA All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve the minutes from the January 16, 2007, regular City Council meeting. B. Approve proposed names for Watermere Park, Central Park, Estes Park, The Cliffs Park, and Oak Pointe Park. C. Ratify Town Square, Phase I and II, maintenance contracts for street sweeping and power washing. D. Authorize an amended Residential Developer's Agreement with 4F Development/EP4, L.P., for Estes Park Phase IV, located on the east side North White Chapel Boulevard and south of East Dove Road. E. Authorize an amended Residential Developer's Agreement with 985 Randol Mill, L.P., for Palomar Estates, located on the east side of Randol Mill Avenue and south of Kingswood Drive. F. Resolution No. 07 -006, appoint members to the SPIN Standing Committee. G. Resolution No. 07 -007, amend the City of Southlake City Vehicle Policy. H. Approve agreement clarifying tax abatements for Sabre Holdings. I. Authorize a Tree Mitigation Agreement for Lots 5 and 6, Block 1, Miracle Pointe. J. ZA06 -143, Preliminary Plat for Wimbledon Estates (f.k.a. Preston Oaks), located at 1331 Sunshine Lane and 1778 East Highland Street. Current Zoning: SF-1A Single Family Residential District. SPIN Neighborhood #5. K. ZA06 -168, Plat Revision for Lot 1R, Block 1, Pecan Acres, being a revision of Lots 1 and 2, Block 1, Pecan Acres, located at 1300 North Sunshine Lane. Current Zoning: RE Single Family Residential Estate District. SPIN Neighborhood #5. Integrity • Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 6, 2007 Page 3 of 6 L. Consider SP07 -024, Variance to Sign Ordinance No. 704 -C for Aventerra, located at the northeast corner of North White Chapel Boulevard and East State Highway 114. M. Consider SP07 -032, Variance to the Southlake Town Square Grand Avenue District Conditional Sign Permit for Trulucks, located at 1420 Plaza Place. REGULAR AGENDA 5. Public Forum. A. Presentation by Frank Barrows related to drainage concerns. 6. Ordinances, second readings, public hearings, and related items: A. ZA07 -007, Revised Site Plan for Block 22, Southlake Town Square, located at 1500 East Southlake Boulevard. Current Zoning: DT Downtown District. SPIN Neighborhood #8. PUBLIC HEARING 7. Ordinances, first readings, and related items: A. Ordinance No. 480 -512, 1 Reading (ZA06 -189), Zoning Change and Site Plan for proposed Southlake Design Center, located at 280 Commerce Street. Current Zoning: S -P -1 Detailed Site Plan District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #7. (If approved at first reading, the public hearing will be held February 20, 2007.) 8. Resolutions: (There are no items on this agenda.) 9. Other items for consideration: A. Consider SP06 -401A, Amendment to the Conditional Sign Permit for Jellico Square located at the northwest corner of West Southlake Boulevard and Randol Mill Avenue. B. Consider SP07 -028, Amendment to the Conditional Sign Permit for Shops of Southlake, located at the southeast corner of East Southlake Boulevard and South Carroll Avenue. C. Consider adoption of Bicentennial Park Schematic Design. D. Award construction contract for the Continental Boulevard 12" Water Line Improvements, Woodland Heights Sanitary Sewer Improvements, and Quail Creek/N -2 Interceptor Sanitary Sewer Improvements to Hall Albert Construction L.P. and provide for construction phase contingencies. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 6, 2007 Page 4 of 6 10. Other items for discussion: (There are no items on this agenda.) 11. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, February 2, 2007, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. ' ",,,, (�U TH � , • AA: a .. • i m U . Lori A. Farwell, RMC City Secretary i,`AYdn * * „ `,,+,,♦ If you plan to attend this public meeting annC a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817 - 748 -8016 and reasonable accommodations will be made to assist you. Integrity • Innovation • Accountability ♦ Commitment to Excellence • Teamwork City of Southlake City Council meeting agenda February 6, 2007 Page 5 of 6 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. City of Southlake vs. Timarron, et.al. May 2001. 2. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b /a Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004. 3. Harold Sauls vs. Robert Welch, Alton Wells, Mike Berryhill, John Doe, and City of Southlake. March 2005. 4. Kenneth Schmiedel and Maureen Schmiedel, individually and as next friends of Elizabeth Schmiedel, a minor vs. City of Southlake. August 2006. 5. Teresa Dreyer v. City of Southlake, Texas, et.al. September 2006. 6. TBC Construction, Inc., and TBC First Realty, Inc. v. City of Southlake, Barson Utilities, Inc., aka Barson Utilities. December 2006. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Integrity 1 Innovation • Accountability • Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 6, 2007 Page 6 of 6 Section 418.183(1): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism- related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. Integrity 1 Innovation • Accountability • Commitment to Excellence • Teamwork