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Agenda CITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING: JANUARY 16, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 to 6:00 P.M. 1. Call to order. 2. Invocation: Coy Quesenbury — Lonesome Dove Baptist Church. 3. Sanitation services presentation (Tim Powell, General Manager, Allied Waste Services). 4. Smoking ordinance. 5. Discuss all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 P.M. or immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071: Consultation with attorney a. City of Southlake vs. Timarron, et.al. b. Seek advice of the city attorney regarding the Master Thoroughfare Plan. c. Seek advice of the city attorney regarding Arnold Estates (520 West Highland). 2. Section 551.072: Deliberation regarding real property a. Deliberate the acquisition of property for park purposes. 3. Section 551.074: Deliberation regarding personnel matters a. Deliberate the appointment of an Alternate Municipal Judge. 4. Section 551.087: Deliberation regarding economic development negotiations a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork City of Southlake City Council meeting agenda January 16, 2007 Page 2 of 6 3. REPORTS: A. Mayor's Report B. City Manager's Report 1. Presentation of the Midwest TxAPA Award for Project of the Year for the Tree Preservation Ordinance. C. School District Report D. Financial Report CONSENT AGENDA All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve the minutes from the January 2, 2007, regular City Council meeting. B. Reject all bids for the Noble Oaks Park pond improvement project. C. Authorize a Professional Services Agreement with Lewis McLain for financial analysis associated with updating impact fees. D. Authorize a Professional Services Agreement with Kimley -Horn and Associates, Inc., to prepare the Roadway Impact Fee Study Update. E. Authorize a Cooperative Purchasing Interlocal Agreement with the City of Fort Worth. F. Authorize a one -year contract for preventative maintenance on -site services for vehicles and light trucks to Mechanic's Fleet Services, Inc., in the amount of $69,740. G. Authorize a Tree Mitigation Agreement for Lots 5 and 6, Block 1, Miracle Pointe. H. Authorize a Tree Mitigation Agreement for Lots 1, 6, 7 and 8, Block 1, and Lots 1 anutd 5, , M. I. Ahorize Block a Tree 2 Mitigation iracle Pointe Agreement for Johnson Place. J. Authorize a Professional Services Agreement with Weaver and Tidwell, L.L.P., for audit services. Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda January 16, 2007 Page 3 of 6 K. Ordinance No. 480 -511, 1 Reading, (ZA06 -125), Zoning Change and Concept Plan for Tract 2C2, A.H. Chivers Survey, Abstract No. 299, located at 1090 Primrose Lane. Current Zoning: AG Agricultural District. Requested Zoning: SF- 20A Single Family Residential District. SPIN Neighborhood #5. (This item was withdrawn by the applicant on January 10, 2007.) REGULAR AGENDA 5. Public Forum. A. Presentation by Frank Barrows related to drainage concerns. 6. Ordinances, second readings, public hearings, and related items: A. Ordinance No. 902, 2 Reading, Appointing an Alternate Municipal Judge and authorizing execution of an agreement with the Alternate Municipal Judge and providing an effective date. PUBLIC HEARING B. Ordinance No. 480 -509, 2" Reading (ZA06 -131), Zoning Change and Development Plan for proposed Estancia at Southlake located at 579 North Kimball Avenue. Current Zoning: AG Agricultural District. Requested Zoning: R -PUD Residential Planned Unit Development District. SPIN Neighborhood #6. PUBLIC HEARING C. Ordinance No. 480 -510, 2 Reading (ZA06 -042), Zoning Change and Development Plan for 3280 Burney Lane, described as Tract 11, R.D. Price Survey, Abstract No. 1207. Current Zoning: AG Agricultural District. Requested Zoning: SF -1A Single Family Residential District. Amended Zoning Change Request: R -PUD Residential Planned Unit Development District, with SF-1A Single Family Residential District uses and regulations. SPIN Neighborhood #3. PUBLIC HEARING D. Resolution No. 07 -003, (ZA06 -152), Specific Use Permit for a telecommunications antenna on property located at 3700 North White Chapel Boulevard. Current Zoning: CS Community Service District. SPIN Neighborhood #1. PUBLIC HEARING E. Resolution No. 07 -004, (ZA06 -183), Specific Use Permit for a tent sale at Kroger located at 2110 East Southlake Boulevard. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. PUBLIC HEARING F. Ordinance No. 897, 2 Reading, Amending Chapter 18, Section 18 -79 of the Southlake City Code establishing a new speed limit on a portion of North Carroll Avenue and on two portions of Kimball Avenue. PUBLIC HEARING Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork City of Southlake City Council meeting agenda January 16, 2007 Page 4 of 6 7. Ordinances, first readings, and related items: (There are no items on this agenda.) 8. Resolutions: (There are no items on this agenda.) 9. Other items for consideration: A. ZA06 -143, Preliminary Plat for Wimbledon Estates (f.k.a. Preston Oaks), located at 1331 Sunshine Lane and 1778 East Highland Street. Current Zoning: SF -1A Single Family Residential District. SPIN Neighborhood #5. B. Consider SP06 -401A, Amendment to the Conditional Sign Permit for Jellico Square located at the northwest corner of West Southlake Boulevard and Randol Mill Avenue. C. Consider SP07 -002, Variance to the Conditional Sign Permit for Shops of Southlake — Starpower — located at the southeast corner of East Southlake Boulevard and South Carroll Avenue. D. Consider any action necessary regarding Request for Bid #0609A161PS600207 related to branding Southlake. 10. Other items for discussion: (There are no items on this agenda.) 11. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, January 12, 2007, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. U -n / i t Al Lori • . Farwell, C * . m _ City Secretary • • • If you plan to attend this public meeting �a d yi v a cj's'ability that requires special needs, please advise the City Secretary's Office 48 holAm fl advance at 817 - 748 -8016 and reasonable accommodations will be made to assist you. Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork City of Southlake City Council meeting agenda January 16, 2007 Page 5 of 6 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. City of Southlake vs. Timarron et.al. May 2001. 2. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b /a Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004. 3. Harold Sauls vs. Robert Welch, Alton Wells, Mike Berryhill, John Doe, and City of Southlake. March 2005. 4. Kenneth Schmiedel and Maureen Schmiedel, individually and as next friends of Elizabeth Schmiedel, a minor vs. City of Southlake. August 2006. 5. Teresa Dreyer v. City of Southlake, Texas, et.al. September 2006. 6. TBC Construction, Inc., and TBC First Realty, Inc. v. City of Southlake, Barson Utilities, Inc., aka Barson Utilities. December 2006. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda January 16, 2007 Page 6 of 6 Section 418.183(0: Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism- related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork