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AgendaCITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING: DECEMBER 16. 2008 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORK SESSION: 5:00 P.M. 1. Call to order. 2. Invocation: David Whitington, Chaplain of the Month 3. Discuss all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 P.M. or immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071: Consultation with attorney a. Seek advice of the city attorney on city-initiated rezonings. 2. Section 551.074: Deliberation regarding personnel matters a. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager and the City Secretary. b. Deliberate the appointment of an alternate municipal judge. 3. Section 551.087: Deliberation regarding economic development negotiations a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda December 16, 2008 Page 2 of 8 3. REPORTS: A. Mayor's Report 1. Update of upcoming meetings and events B. City Manager's Report 1. Ordinance and project priority schedule 2. 2009 submittal schedule CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve minutes from the December 2, 2008 regular City Council meeting. B. Resolution No. 08-064, Appoint four members to serve on the Board of Directors of the Tax Increment Reinvestment Zone Number One, City of Southlake, Texas. C. Resolution No. 08-062, Appoint a Chairperson of the Board of Directors of Tax Increment Reinvestment Zone Number One for the 2009 calendar year. D. Approve the 2009 Community Service Agreement with Apex Arts League. E. Approve the 2009 Community Service Agreement with ARTSNET. F. Approve the 2009 Community Service Agreement with Metroport Meals On Wheels. G. This item was intentionally left blank. H. Approve a renewal contract with American Landscape Systems for landscape maintenance for Town Square and Grand Avenue public areas, McPherson, Summit and Central Parks in the amount of $73,050. 1. Approve a renewal contract with TruGreen LandCare for landscape of city facilities and rights-of-ways in the amount of $90,964. J. Approve a renewal contract with Crowley Sports Officials for sports officiating and scorekeeping services in the amount of $100,130. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda December 16, 2008 Page 3 of 8 K. Approve Change Order No. 1 for the construction contract with JLB Contracting in the amount of $88,961.56 for paving, drainage, and utility improvements to Shumaker Lane and Sunshine Lane. L. Approve a right-of-way encroachment agreement with Peggy A. Young adjacent to a 1.68 acre tract in the George W. Main Survey, Abstract No. 1098 located at 165 South Kimball Avenue. M. Approve a contract with Jacobs, Carter and Burgess for the engineering design of sidewalks along F.M. 1709 (Southlake Boulevard) in the amount not to exceed $138,000. N. ZA08-108, Plat Revision for Lot 2R1, Block A, Ravenaux Village (Countryside Bible Church) being a revision of property currently described as Lot 2R, Block A, Ravenaux Village and being located at 250 Countryside Court. Current Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #11. 0. Ordinance 480-312a, 1St Reading (ZA08-100), Zoning Change and Site Plan for Southlake Boulevard Presbyterian Church on property being described as Lots 3 and 14, Block 6, Southridge Lakes Addition and being located at 1452 West Southlake Boulevard and 1470 Corporate Circle. Current Zoning: CS Community Service District and C3 General Commercial District. Requested Zoning: CS Community Service District. SPIN Neighborhood #13. (If approved at first reading, the public hearing will be held January 6, 2009.) P. Ordinance No. 949, 1St Reading, Appoint an alternate municipal judge. (If approved at first reading, the public hearing will be held January 6, 2009.) Q. Ordinance No. 480-578, 2nd Reading (ZA08-075), Zoning Change and Development Plan for Ridgeview at Southlake being Tracts 2A, 2A1, 2A5C, and 2A6, W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and 1C, Thomas J. Thompson Survey, Abstract No. 1502, and located at 505, 507, 511, 515, and 519 Davis Boulevard. Current Zoning: AG Agricultural District, S-P-1 Detailed Site Plan District, and SF-20A Single Family Residential District. Proposed Zoning: TZD Transition Zoning District. SPIN Neighborhood #16. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 6, 2009 CITY COUNCIL MEETING. R. ZA08-102, Preliminary Plat for Ridgeview at Southlake being Tracts 2A, 2A1, 2A5C, and 2A6, W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and 1C, Thomas J. Thompson Survey, Abstract No. 1502, and located at 505, 507, 511, 515, and 519 Davis Boulevard. Current Zoning: AG City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda December 16, 2008 Page 4 of 8 Agricultural District, S-P-1 Detailed Site Plan District, and SF-20A Single Family Residential District. Proposed Zoning: TZD Transition Zoning District. SPIN Neighborhood #16. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 6, 2009 CITY COUNCIL MEETING. S. ZA07-144, Site Plan for Lot 1, Players Circle on property being legally described as Lot 1, Block 1, Players Circle Addition and being located at 1901 West Southlake Boulevard. Current Zoning: C3 General Commercial District. SPIN Neighborhood #16. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 6, 2009 CITY COUNCIL MEETING. T. ZA08-080, Site Plan for Southlake Regional Medical Center on property being legally described as the remainder of Block 1, Brightbill Addition, and being Tracts 3E1A, 3E1B and 3E1C, Larkin H. Chivers Survey, Abstract No. 300. The property is located at 440 East Highland Street and 335 East State Highway 114. Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #11. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 6, 2009 CITY COUNCIL MEETING. U. ZA08-104, Plat Revision for Lots 1-5, Block 1, Southlake Regional Medical Center being a replat of property currently described as the remainder of Block 1, Brightbill Addition, and being Tracts 3E1A, 3E1B and 3E1C, Larkin H. Chivers Survey, Abstract No. 300 and being located at 440 East Highland Street and 335 East State Highway 114. Current Zoning: S-P-2 Generalized Site District. SPIN Neighborhood #11. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 6, 2009 CITY COUNCIL MEETING. REGULAR AGENDA: 5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m.) 6. Ordinances, second readings, public hearings, and related items: A. Ordinance No. 480-571, 2nd Reading (ZA08-083), Zoning Change for 200 South Peytonville Avenue being Tract 3C2, W. R. Eaves Survey, Abstract No. 500, and being located at 200 South Peytonville Avenue. Current Zoning: S-P-2 Generalized Site Plan. Requested Zoning: a zoning district which represents the highest and best use of property as provided in the City's Comprehensive Zoning Ordinance No. 480, as amended. SPIN Neighborhood #16. PUBLIC HEARING City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda December 16, 2008 Page 5 of 8 B. Ordinance No. 480-572, 2nd Reading (ZA08-084), Zoning Change for 210 South Peytonville Avenue on property being Tract 3C2A, W. R. Eaves Survey, Abstract No. 500. Current Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: a zoning district which represents the highest and best use of property as provided in the City's Comprehensive Zoning Ordinance No. 480, as amended. SPIN Neighborhood #16. PUBLIC HEARING C. Ordinance No. 480-573, 2nd Reading (ZA08-085), Zoning Change for 240 South Peytonville Avenue on property being Lot 3, Akard Addition. Current Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: S-P-1 Detailed Site Plan District or a zoning district which represents the highest and best use of property as provided in the City's Comprehensive Zoning Ordinance No. 480, as amended. SPIN Neighborhood #16. PUBLIC HEARING D. Ordinance No. 480-574, 2nd Reading (ZA08-086), Zoning Change for 260 South Peytonville Avenue on property being Lot 2, Akard Addition. Current Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: 0-1 Office District or a zoning district which represents the highest and best use of property as provided in the City's Comprehensive Zoning Ordinance No. 480, as amended. SPIN Neighborhood #16. PUBLIC HEARING E. Ordinance No. 480-575, 2nd Reading (ZA08-087), Zoning Change for 280 South Peytonville Avenue on property being Lot 1, Akard Addition. Current Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: 0-1 Office District or a zoning district which represents the highest and best use of property as provided in the City's Comprehensive Zoning Ordinance No. 480, as amended. SPIN Neighborhood #16. PUBLIC HEARING F. CP08-001, Comprehensive Plan Amendment for Regents Park for an amendment to the City's Master Plan proposing a change in the Land Use Designation from Low Density Residential to Office Commercial on property located at 2580 and 2530 West Southlake Boulevard. SPIN Neighborhood #15. PUBLIC HEARING G. Ordinance No. 480-577, 2nd Reading (ZA08-044), Zoning Change and Site Plan for Regents Park on property described as Tracts 2C14 and 2C15, Jesse G. Allen Survey, Abstract No. 18 and being located at 2580 West Southlake Boulevard and 2530 West Southlake Boulevard. Current Zoning: SF-1A Single Family Residential District. Requested Zoning: S-P- 1 Detailed Site Plan District. SPIN Neighborhood #15. PUBLIC HEARING City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda December 16, 2008 Page 6 of 8 Ordinances, first readings, and related items: (There are no items on this agenda.) 8. Resolutions: (There are no items on this agenda.) 9. Other items for consideration: (There are no items on this agenda.) 10. Other items for discussion: (There are no items on this agenda.) 11. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, December 12, 2008, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. \e\,,t <r. A,e CFf,t~dd\\ F' , dd Lori Payne, TRMC } City Secretary " • c • ° If you plan to attend this public meeting,,anol' i9we~% ability that requires special needs, please advise the City Secretary's Office 48'1h+vParvy\\ advance at 817-748-8016 and reasonable accommodations will be made to assist you. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda December 16, 2008 Page 7 of 8 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004. 2. Teresa Dreyer vs. City of Southlake. September 2006. 3. June G. Thrash vs. City of Southlake, et al. January 2008. 4. Michael Kenny vs. City of Southlake. April 2008. 5. Jayson Steele vs. City of Southlake. August 2008. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda December 16, 2008 Page 8 of 8 Section 418.183(f): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism-related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork