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Agenda CITY OF SOUTHLAK,E TEXAS REGULAR CITY COUNCIL MEETING: AUGUST 19, 2008 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 4:00 P.M. 1. Call to order. 2. Invocation: Linda Pallone, Chaplain of the Month 3. APEX update 4. FY 2009 Budget 5. Discuss all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 P.M. or immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subiect matter of this City Council meeting. 1. Section 551.071: Consultation with attorney a. Seek advice from the city attorney regarding city mineral ownership. 2. Section 551.072: Deliberation regarding real property a. Discuss the potential purchase or lease of real property for city facilities. 3. Section 551.074: Deliberation regarding personnel matters a. Deliberation of appointments of city board and commission members. 4. Section 551.087: Deliberation regarding economic development negotiations City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 19, 2008 Page 2 of 7 a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor's Report B. City Manager's Report C. Library Board Report D. Financial Report CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve the minutes from the August 5, 2008, regular City Council meeting. B. Resolution No. 08-041, Call a special local option election for November 4, 2008 to legalize the sale of beer and wine for off-premise consumption only. C. Approve final payment to McNally and Associates in the amount of $17,826. D. Authorize purchase of fuel management system from E. J. Ward in the amount of $83,925. E. Resolution No. 08-044, Approve an amendment to TxDOT municipal maintenance agreement (Resolution No. 08-011) for the furnishing, installing, operation and maintenance of red-light cameras at four locations along Southlake Boulevard for the purpose of monitoring compliance with traffic-control signals. F. Ordinance No. 941, 1St Reading, Adopt an ordinance to dedicate a public utility easement for public purposes on city owned property at Bicentennial Park for the construction of a right turn deceleration lane along West Southlake Boulevard. (If approved on first reading, a public hearing will be held on September 2, 2008.) G. ZA08-060, Preliminary Plat for Lots 2R1, 2R2, 3R1, 4R1, and 4R2, Block 1, Stonebridge Park, located at 150, 155, 170, and 175 Stonebridge Lane. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 19, 2008 Page 3 of 7 Current Zoning: S-P-1 Detailed Site Plan District and S-P-2 Generalized Site Plan District. SPIN Neighborhood #15. H. ZA08-058, Plat Revision for Lots 2R1, 2R2, 3R1, 4R1, and 4R2, Block 1, Stonebridge Park; being a revision of Lots 2 - 5, Block 1, Stonebridge Park Addition, located at 150, 155, 170, and 175 Stonebridge Lane. Current Zoning: S-P-1 Detailed Site Plan District and S-P-2 Generalized Site Plan District. SPIN Neighborhood #15. I. Authorize the Mayor to sign all Agreements related to the acquisition of the Town Square Parking Garages. J. Approve the 2007 Comprehensive Annual Financial Report. K. Place proposal to adopt a tax increase and hold a public hearing on the tax rate on the agenda of the September 2 and 16, 2008, regular City Council meetings. REGULAR AGENDA: 5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m.) 6. Ordinances, second readings, public hearings, and related items: A. Adoption of the FY2009 Crime Control and Prevention District Operating Budget and Capital Improvement Program. PUBLIC HEARING B. Ordinance No. 480-562, 2nd Reading (ZA07-148), Zoning Change and Site Plan for Onsom Medical Offices on property legally described as Tracts 4C1A and 4C2B, Les Ex, A.H. Chivers Survey, Abstract No. 299; and located at 630 East State Highway 114. Current Zoning: AG Agricultural District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #5. PUBLIC HEARING C. Resolution No. 08-042, (ZA08-036), Specific Use Permit for a telecommunications antenna - Verizon Wireless on property located at 2180 and 2190 East Dove Road. Current Zoning: C-1 Neighborhood Commercial District and S-P-2 Generalized Site Plan District. SPIN Neighborhood # 5. PUBLIC HEARING D. Resolution No. 08-043, (ZA08-055), Specific Use Permit for a tent sale - American Backyard on property located at 200 North Kimball Avenue. Current Zoning: C-3 General Commercial District. SPIN Neighborhood #8. PUBLIC HEARING City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 19, 2008 Page 4 of 7 E. ZA08-061, Revised Site Plan for Watermere at Southlake Clubhouse, on property being Lot 4, Block 1, Watermere Addition located at 301 Watermere Drive. Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #15. PUBLIC HEARING 7. Ordinances, first readings, and related items: A. Ordinance No. 480-564, 1St Reading (ZA08-031), Zoning Change and Development Plan for Carillon Southlake on property located at the northeast corner of State Highway 114 and North White Chapel Boulevard and being described as Tracts 1, 2, 3A, 3A1, 3A3, 3A4, 3A4A, 3A5, 313, 3131, and 3132, Larkin H. Chivers Survey, Abstract No. 300 and Tracts 3 and 4A1, Absolom H. Chivers Survey, Abstract No. 299. Said property also being currently addressed 1500 and 1900 North Carroll Avenue, 1801 North White Chapel Boulevard and 100, 202, 250, 300, 320, and 350 East State Highway 114. Current Zoning: NR-PUD Non-Residential Planned Unit Development District and C-2 Local Retail Commercial District. Requested Zoning: ECZ Employment Center Zoning District. SPIN Neighborhood #5. (If approved on first reading, the public hearing will be held on September 2, 2008.) B. Ordinance No. 480-565, 1St Reading (ZA08-050), Zoning Change and Site Plan for CySolutions Office Complex located at 165 South Kimball Avenue. Current Zoning: SF-1A Single Family Residential District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #7. (If approved at first reading, the public hearing will be held on September 2, 2008.) C. Ordinance No. 480-566, 1St Reading (ZA08-056), Zoning Change and Concept Plan for Lots 9 - 12, J.H. Childress No. 254 Addition on property located at 3010 Lake Drive. Current Zoning: AG Agricultural District. Requested Zoning: SF-20B Single Family Residential District. SPIN Neighborhood #3. (If approved at first reading, the public hearing will be held on September 2, 2008.) 8. Resolutions: A. Resolution No. 08-030, Appoint members to the Building Board of Appeals. B. Resolution No. 08-031, Appoint members to the Crime Control and Prevention District. C. Resolution No. 08-032, Appoint members to the Joint Utilization Committee. City of Southlake values: Intearitv ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 19, 2008 Page 5 of 7 D. Resolution No. 08-033, Appoint members to the Library Board. E. Resolution No. 08-034, Appoint members to the Parks and Recreation Board. F. Resolution No. 08-035, Appoint members to the Planning and Zoning Commission. G. Resolution No. 08-036, Appoint members to the Senior Advisory Committee. H. Resolution No. 08-037, Appoint members to the Southlake Arts Council. I. Resolution No. 08-038, Appoint members to the Southlake Parks Development Corporation. J. Resolution No. 08-039, Appoint members to the Zoning Board of Adjustment. 9. Other items for consideration: A. Approve professional services agreement contract with Jacobs Engineering Group for engineering and design of urban design elements for an amount not to exceed $150,000. 10. Other items for discussion: (There are no items on this agenda.) 11. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Frj0,,p,y, August 15, 2008, by 6:00 p.m., pursuant to the Texas Government Code, C" t~rr6 it, y O • P &~Y aw eltv, se If you plan to attend this public meetingand rave a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 19, 2008 Page 6 of 7 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004. 2. Teresa Dreyer vs. City of Southlake. September 2006. 3. June G. Thrash vs. City of Southlake, et al. January 2008. 4. Michael Kenny vs. City of Southlake. April 2008. 5. Jayson Steele vs. City of Southlake. August 2008. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 19, 2008 Page 7 of 7 Section 418.183(f): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism-related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safetv The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork