AgendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING: AUGUST 5.2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 P.M.
1. Call to order.
2. Invocation: Linda Pallone, Chaplain of the Month
3. Keep Southlake Beautiful presentation to Council
4. County Commissioner Gary Fickes - update on the
Transportation Corporation (THSRTC)
5. 12ACTion Award Recognition FY08Q2, Q3
Texas High Speed Rail and
6. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:00 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
Section 551.071: Consultation with attorney
a. Seek advice of the city attorney regarding alignment of the
Kirkwood Boulevard extension.
b. Teresa Dreyer vs. City of Southlake.
C. Seek advice of the city attorney regarding TIRZ
reimbursement.
2. Section 551.072: Deliberation regarding real propert
y
a. Discuss the potential purchase or lease of real property for
city facilities.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 5, 2008
Page 2 of 6
3. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Budget 101
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve the minutes from the July 15, 2008, regular City Council meeting.
B. Approve renewal of contract with Aetna for employee medical and dental
benefits.
C. Approve support of the Texas High Speed Rail and Transportation
Corporation (THSRTC) and authorize payment of membership dues.
D. Approve the renewal of a lease agreement for grazing on approximately
25 acres of undeveloped City property.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-VVV, 2nd Reading, Amendments to the
Comprehensive Zoning Ordinance No. 480, as amended, for
miscellaneous amendments and corrections. PUBLIC HEARING
B. ZA08-048, Site Plan for Lot 3R1, Block 60, Timarron Addition located at
600 Zena Rucker Road. Current Zoning: R-PUD - Residential Planned
Unit Development District. SPIN Neighborhood #9E. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 5, 2008
Page 3 of 6
C. ZA08-049, Specific Use Permit for a Mass Gathering - Parade/Bike
Rally/Concert for Independence Weekend on property located at
Southlake Town Square and at Carroll Dragon Stadium. Current Zoning:
DT - Downtown District and S-P-1 - Detailed Site Plan District. SPIN
Neighborhoods #8 and PUBLIC HEARING
D. ZA08-054, Revised Site Plan for Rockenbaugh Elementary School on
property located at 301 Byron Nelson Parkway. Current Zoning: R-PUD -
Residential Planned Unit Development District. SPIN Neighborhood #9E.
PUBLIC HEARING
Ordinances, first readings, and related items:
A. Ordinance No. 480-562, 1St Reading (ZA07-148), Zoning Change and Site
Plan for Onsom Medical Offices on property legally described as Tracts
4C1A and 4C2B, Les Ex, A.H. Chivers Survey, Abstract No. 299; and
located at 630 East State Highway 114. Current Zoning: AG Agricultural
District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN
Neighborhood #5. (If approved on first reading, the public hearing will be
held on August 19, 2008.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SP08-177, Variance to the Sign Ordinance No. 704, as amended, to allow
light pole banners within Southlake Town Square during Oktoberfest.
B. Approve Residential Developer Agreement with Keller Watermere, L.P. for
South Village at Watermere, Phase II, a 33.72-acre development located
on the south side of Southlake Boulevard between Pearson Road and
Davis Boulevard.
C. Authorize City Councilmember Pamela Muller to attend the International
City/County Management Association conference on September 20 - 24,
2008 in Richmond, Virginia for the approximate amount of $1,200.
10. Other items for discussion:
A. Extend City business hours and adopt employee alternate work
scheduling.
B. Drought Contingency Plan and water conservation.
11. Meeting adjourned.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 5, 2008
Page 4 of 6
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 1, 2008, by 6:00 p.m.,
pursuant to the Texas Goverr<gpent Code, Chapter 551.
Lori Payne, T MC '
City Secretary
•
Ile
If you plan to attend lhigeiv MWic,,Aeting and have a disability that requires special
needs, please advise the 9;cretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 5, 2008
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Teresa Dreyer vs. City of Southlake. September 2006.
3. June G. Thrash vs. City of Southlake, et al. January 2008.
4. Michael Kenny vs. City of Southlake. April 2008
Section 551.072: Deliberation regarding real propert
y
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 5, 2008
Page 6 of 6
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork