Agenda CITY OF
'' SOU THLAKE
TEXAS
REGULAR CITY COUNCIL MEETING: JULY 15, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 P.M.
1. Call to order.
2. Invocation: Mike Dotson, Chaplain of the Month
3. Recognition of Southlake Sister Cities Youth Ambassadors
4. Improving customer service through technology (update)
5. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:00 P.M. or immediately following the work session
1. Call to order.
„ 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
• Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
2. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
July 15, 2008
Page 2 of 6
EvNore C. Local Business Report - update on www.southlakebusinesses.com
D. Financial Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve the minutes from the July 1, 2008, regular City Council meeting.
B. Resolution No. 08 -026, Appoint a Mayor Pro Tem and a Deputy Mayor
Pro Tem.
C. Approve an interlocal purchasing agreement with the City of Grand Prairie,
Texas.
D. Approve a contract with Red Moon, Inc. for the purchase, installation, and
maintenance of security cameras in Town Square and archival system in
the amount of $328,362.
E. Approve second amendment to the agreement with Maximus, Inc. for
software implementation and data conversion services.
F. Approve an interlocal agreement with Tarrant County for h
pp g ty the asphalt
overlay of North White Chapel Boulevard from State Highway 114 to Dove
Road.
G. Award of bid to Horizon Distributors for the purchase of the Maxicom
Irrigation Management System in the amount of $63,409.05.
H. Resolution No. 08 -028, Suspending the August 8, 2008, effective date of
Oncor Electric Delivery Company requested rate change to permit the city
time to study the request and to establish reasonable rates approving
cooperation with Oncor Cities Steering Committee to hire legal and
consulting services and to negotiate with the company and direct any
necessary litigation and appeals; finding that the meeting at which this
resolution is passed is open to the public as required by law; and requiring
notice of this resolution to the company and legal counsel for the steering
committee.
I. Ordinance No. 480 -562, 1 Reading (ZA07 -148), Zoning Change and Site
Plan for Onsom Medical Offices on property legally described as Tracts
C 46.°) 4CIA and 4C2B, Les Ex, A.H. Chivers Survey, Abstract No. 299; and
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
811
City of Southlake
City Council meeting agenda
July 15, 2008
Page 3 of 6
c .„„f located at 630 East State Highway 114. Current Zoning: AG Agricultural
District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN
Neighborhood #5. THIS ITEM HAS BEEN REQUESTED BY THE
APPLICANT TO BE TABLED TO THE AUGUST 5, 2008 CITY COUNCIL
MEETING.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480 -328A, 2 Reading (ZA08 -043), Zoning Change and
Site Plan for Countryside Bible Church on property being legally described
as Lot 2R, Block A, Ravenaux Village Addition and located at 250
Countryside Court. Current Zoning: S -P -1 Detailed Site Plan District with
Community Service District uses. Requested Zoning: S -P -1 Detailed Site
Plan District with Community Service District uses. SPIN Neighborhood
#11. PUBLIC HEARING
B. Ordinance No. 480 -UUU, 2 Reading, Amendments to the
Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to
fencing and screening regulations. PUBLIC HEARING
•
C. Ordinance No. 480 -VVV, 2 Reading, Amendments to the
Comprehensive Zoning Ordinance No. 480, as amended, for
miscellaneous amendments and corrections. PUBLIC HEARING
D. Ordinance No. 483 -N, 2 Reading, An amendment to the Subdivision
Ordinance No. 483, as amended, as it pertains to completeness
determination procedures and clarification of the official filing date of an
application for approval of a plat. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions: (There are no items on this agenda.)
t. 9. Other items for consideration:
A. Consider SP08 -144, Variance to Sign Ordinance No. 704 -C for a
temporary sign for Carillon Office Development, located at the 200 block
of East State Highway 114.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
July 15, 2008
Page 4 of 6
B. Consider SP08 -161, Variance to the Shady Oaks Office Park Conditional
i1 Sign Permit for Guaranty Bank, located at 600 West Southlake Boulevard,
Suite 110.
C. Award of bid to Robinson Landscape and Construction for the construction
of Royal and Annie Smith Park and Liberty Park at Sheltonwood in the
amount of $1,021,343 and reallocation of funds for this purpose.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 11, 2008, by 6:00 p.m.,
pursuant to the Texas Gmsert8Dent Cole, Chapter 551.
:-:
Lori Payne, TI V .19---- % 's 0
City Secretary ••.....•••
i,..I' * **
If you plan to attend this pUBIl "r and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817 - 748 -8016
and reasonable accommodations will be made to assist you.
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City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
July 15, 2008
Page 5 of 6
[-Now' EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
® Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and /or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d /b /a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Teresa Dreyer vs. City of Southlake. September 2006.
3. June G. Thrash vs. City of Southlake, et al. January 2008.
4. Michael Kenny vs. City of Southlake. April 2008
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
C 41**". Section 551.073: Deliberation regarding prospective gift or donation
Vrr' The City Council may conduct a closed meeting to deliberate a negotiated contract for a
• prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
hor
City of Southlake
City Council meeting agenda
July 15, 2008
Page 6 of 6
�"""' `✓ Section 418.183(f): Texas Disaster Act
11ri The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism - related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
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City of Southlake values:
il Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork