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Agenda CITY OF '' SOU THLAKE TEXAS REGULAR CITY COUNCIL MEETING: JULY 15, 2008 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 P.M. 1. Call to order. 2. Invocation: Mike Dotson, Chaplain of the Month 3. Recognition of Southlake Sister Cities Youth Ambassadors 4. Improving customer service through technology (update) 5. Discuss all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 P.M. or immediately following the work session 1. Call to order. „ 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, • Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.072: Deliberation regarding real property a. Discuss the potential purchase or lease of real property for city facilities. 2. Section 551.087: Deliberation regarding economic development negotiations a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor's Report B. City Manager's Report City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda July 15, 2008 Page 2 of 6 EvNore C. Local Business Report - update on www.southlakebusinesses.com D. Financial Report CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve the minutes from the July 1, 2008, regular City Council meeting. B. Resolution No. 08 -026, Appoint a Mayor Pro Tem and a Deputy Mayor Pro Tem. C. Approve an interlocal purchasing agreement with the City of Grand Prairie, Texas. D. Approve a contract with Red Moon, Inc. for the purchase, installation, and maintenance of security cameras in Town Square and archival system in the amount of $328,362. E. Approve second amendment to the agreement with Maximus, Inc. for software implementation and data conversion services. F. Approve an interlocal agreement with Tarrant County for h pp g ty the asphalt overlay of North White Chapel Boulevard from State Highway 114 to Dove Road. G. Award of bid to Horizon Distributors for the purchase of the Maxicom Irrigation Management System in the amount of $63,409.05. H. Resolution No. 08 -028, Suspending the August 8, 2008, effective date of Oncor Electric Delivery Company requested rate change to permit the city time to study the request and to establish reasonable rates approving cooperation with Oncor Cities Steering Committee to hire legal and consulting services and to negotiate with the company and direct any necessary litigation and appeals; finding that the meeting at which this resolution is passed is open to the public as required by law; and requiring notice of this resolution to the company and legal counsel for the steering committee. I. Ordinance No. 480 -562, 1 Reading (ZA07 -148), Zoning Change and Site Plan for Onsom Medical Offices on property legally described as Tracts C 46.°) 4CIA and 4C2B, Les Ex, A.H. Chivers Survey, Abstract No. 299; and City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 811 City of Southlake City Council meeting agenda July 15, 2008 Page 3 of 6 c .„„f located at 630 East State Highway 114. Current Zoning: AG Agricultural District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #5. THIS ITEM HAS BEEN REQUESTED BY THE APPLICANT TO BE TABLED TO THE AUGUST 5, 2008 CITY COUNCIL MEETING. REGULAR AGENDA: 5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m.) 6. Ordinances, second readings, public hearings, and related items: A. Ordinance No. 480 -328A, 2 Reading (ZA08 -043), Zoning Change and Site Plan for Countryside Bible Church on property being legally described as Lot 2R, Block A, Ravenaux Village Addition and located at 250 Countryside Court. Current Zoning: S -P -1 Detailed Site Plan District with Community Service District uses. Requested Zoning: S -P -1 Detailed Site Plan District with Community Service District uses. SPIN Neighborhood #11. PUBLIC HEARING B. Ordinance No. 480 -UUU, 2 Reading, Amendments to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to fencing and screening regulations. PUBLIC HEARING • C. Ordinance No. 480 -VVV, 2 Reading, Amendments to the Comprehensive Zoning Ordinance No. 480, as amended, for miscellaneous amendments and corrections. PUBLIC HEARING D. Ordinance No. 483 -N, 2 Reading, An amendment to the Subdivision Ordinance No. 483, as amended, as it pertains to completeness determination procedures and clarification of the official filing date of an application for approval of a plat. PUBLIC HEARING 7. Ordinances, first readings, and related items: (There are no items on this agenda.) 8. Resolutions: (There are no items on this agenda.) t. 9. Other items for consideration: A. Consider SP08 -144, Variance to Sign Ordinance No. 704 -C for a temporary sign for Carillon Office Development, located at the 200 block of East State Highway 114. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda July 15, 2008 Page 4 of 6 B. Consider SP08 -161, Variance to the Shady Oaks Office Park Conditional i1 Sign Permit for Guaranty Bank, located at 600 West Southlake Boulevard, Suite 110. C. Award of bid to Robinson Landscape and Construction for the construction of Royal and Annie Smith Park and Liberty Park at Sheltonwood in the amount of $1,021,343 and reallocation of funds for this purpose. 10. Other items for discussion: (There are no items on this agenda.) 11. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 11, 2008, by 6:00 p.m., pursuant to the Texas Gmsert8Dent Cole, Chapter 551. :-: Lori Payne, TI V .19---- % 's 0 City Secretary ••.....••• i,..I' * ** If you plan to attend this pUBIl "r and have a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817 - 748 -8016 and reasonable accommodations will be made to assist you. PPR =gk City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda July 15, 2008 Page 5 of 6 [-Now' EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of ® Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and /or contemplated litigation subjects: 1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d /b /a Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004. 2. Teresa Dreyer vs. City of Southlake. September 2006. 3. June G. Thrash vs. City of Southlake, et al. January 2008. 4. Michael Kenny vs. City of Southlake. April 2008 Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. C 41**". Section 551.073: Deliberation regarding prospective gift or donation Vrr' The City Council may conduct a closed meeting to deliberate a negotiated contract for a • prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork hor City of Southlake City Council meeting agenda July 15, 2008 Page 6 of 6 �"""' `✓ Section 418.183(f): Texas Disaster Act 11ri The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism - related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and /or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. lse poi IPP rim rr 1 City of Southlake values: il Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork