Agenda
CITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING: DECEMBER 15, 2009
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. Keep Southlake Beautiful flag presentation (KSB President Wendi Carlucci and
State Representative Vicki Truitt)
4. Overview of new www.VisitSouthlakeTexas.com website
5. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6.30 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with attorney
a. Seek attorney consultation regarding gas drilling and
production and gas utility companies.
b. Seek advice of the city attorney regarding execution of
property ownership rights.
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 15, 2009
Page 2 of 6
3. Section 551.074: Deliberation regarding personnel matters
a. Deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of the City
Manager and the City Secretary.
4. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
2. Southlake Sister Cities Report
B. City Manager's Report
C. Library Board Report
D. Local Business Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the December 1, 2009 regular City Council
meeting.
B. Approve revisions to the policy for Naming and Renaming of Park and
Recreation facilities.
C. Approve revisions to the Park Use Policy regarding park hours.
D. Approve renewal of contract with Crowley Sports Officials for sports
officiating and scorekeeping services in the amount of $99,762.50
E. Resolution No. 09-076, Appoint a Chairperson of the Board of Directors of
Tax Increment Reinvestment Zone Number One for the 2010 calendar
year.
F. Approve Interlocal Agreement with the Cities of Grapevine and Colleyville
to fund the Metroport Teen Court.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 15, 2009
Page 3 of 6
G. Authorize a professional services agreement with Weaver and Tidwell,
L.L.P., for audit services.
H. Resolution No. 08-008A, Rename the Audit Committee to Audit and
Finance Committee.
1. Resolution No. 09-079, Appoint Audit and Finance Committee members.
J. Plat Extension request for ZA08-104, Plat Revision for Lots 1-5, Block 1,
Southlake Regional Medical Center being a replat of property currently
described as the remainder of Block 1, Brightbill Addition, and being
Tracts 3E1A, 3E1B and 3E1C, Larkin H. Chivers Survey, Abstract No.
300, and being located at 440 East Highland Street and 335 East State
Highway 114. Current Zoning: S-P-2 - Generalized Site District. SPIN
Neighborhood #11. Request for extension to January 20, 2011.
K. ZA09-056, Plat Revision for Lots 9R, 10 and 11, A. H. Chivers No. 299
Addition, being a revision of Tract 2C5, A. H. Chivers Survey, Abstract No.
299; and Lot 9, A. H. Chivers No. 299 Addition, and being located at 1030
and 1080 Primrose Lane. Current Zoning: SF-20A - Single Family
Residential District. SPIN Neighborhood #3.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p. m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 962, 2nd Reading, Amending the adopted Master
Thoroughfare Plan and Map to indicate the general roadway alignment,
ultimate roadway cross section and right-of-way requirements for
Kirkwood Boulevard in the vicinity of Highland Street and Carroll Avenue
intersection north of State Highway 114. PUBLIC HEARING
B. Ordinance No. 480-465b, 2~d Reading (ZA09-055), Zoning Change and
Site Plan for The Offices at Noble Oaks on property being described as
Lot 4, J. W. Hale No. 803 Addition, and being located at 1121 South
Carroll Avenue. Current Zoning: S-P-1 - Detailed Site Plan District.
Requested Zoning: S-P-1 - Detailed Site Plan District. SPIN Neighborhood
#9. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-549a, 1St Reading (ZA09-059), Zoning Change and
Site Plan for Invitation Park on property being described as Tracts 313,
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 15, 2009
Page 4 of 6
31301 and a portion of 3D01, Obediah W. Knight Survey, Abstract No. 899
and being located at 821, 825 and 835 East Southlake Boulevard. Current
Zoning: S-P-1 - Detailed Site Plan District. Proposed Zoning: S-P-1 -
Detailed Site Plan District. SPIN Neighborhood #9. (If approved at first
reading, the public hearing will be held January 5, 2010.)
B. Ordinance No. 480-330c, 1St Reading (ZA09-057), Zoning Change and
Site Plan for Dragon Stadium Expansion on property being described as
Carroll ISD No. 6 Addition and being located at 1085 South Kimball
Avenue. Current Zoning: S-P-1 - Detailed Site Plan District. Requested
Zoning: S-P-1 - Detailed Site Plan District. SPIN Neighborhood #8. (If
approved at first reading, the public hearing will be held January 5, 2010.)
C. Ordinance No. 480-558a, 1St Reading (ZA09-063), Zoning Change and
Concept Plan for Harris Methodist Southlake on property being described
as Lot 1 R, Block 1, Gorbutt Addition and being located at 1545 East
Southlake Boulevard. Current Zoning: S-P-2 - Generalized Site Plan
District. Requested Zoning: S-P-2 - Generalized Site Plan District. SPIN
Neighborhood #8. (If approved at first reading, the public hearing will be
held January 5, 2010.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Consider SV09-021, Variance to Sign Ordinance No. 704, as amended,
for Johnson Elementary School located at 1301 North Carroll Avenue.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, December 11, 2009, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Lori Payne, TR
City Secretary
ti`s
Y, S.wyL D®
If you plan to attend this public m fn ri have a disability that requires special needs, please
advise the City Secretary's Office °°48',hear's in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 15, 2009
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. Michael Kenny vs. City of Southlake. April 2008.
2. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
Section 418.183(fl: Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 15, 2009
Page 6 of 6
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork