Agenda
CITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING: OCTOBER 20.2009
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed, Chaplain of the Month
3. Reception for Board and Commission members
4. Briefing by Giovanna Phillips, President of the Southlake Chamber of Commerce,
on their One Stop Shop Southlake program
5. Economic Development Update
6. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:30 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with attorney
a. Seek advice of attorney regarding potential construction
delay claim.
b. Update on ethics requirements for elected officials.
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
3. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 20, 2009
Page 2 of 6
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
B. City Manager's Report
1. Financial Report
2. Introduce Cynthia Plfedderer, new youth librarian
C. Arts Council Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 6, 2009 regular City Council meeting.
B. Approve SPDC Matching Funds request from Keep Southlake Beautiful in
the amount of $8,000 for construction of landscape beds in Liberty
Garden.
C. Approve a guaranteed maximum price amendment with Dean Electric,
Inc., dba Dean Construction, in the amount of $10,245,740 for
construction of Bicentennial Park Project, Phase I.
D. Approve interlocal purchasing agreements with North Richland Hills,
Flower Mound, Harris County Department of Education, and TIPS/TAPS
Region VIII Education Service Center.
E. Resolution No. 09-064, Approve an interlocal purchasing agreement with
TIPS/TAPS Region VIII Education Service Center.
F. ZA09-041, Plat Revision for Lot 6R, Block 52, Timarron Addition,
Northwood Park, Phase One being a revision of Lot 6, Block 52, Timarron
Addition, Northwood Park, Phase One and being located at 612
Northwood Trail. Current Zoning: RPUD Residential Planned Unit
Development. SPIN Neighborhood #9.
G. Resolution No. 09-066, Authorize the filing of a project application with the
North Central Texas Council of Governments for a regional solid waste
program grant to fund the Curbside Leaf Recycling Program in FY 2010.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 20, 2009
Page 3 of 6
H. Consider SV09-017, Variance to Sign Ordinance No. 704, as amended,
for Carpet One located at 154 Bank Street. THE APPLICANT HAS
REQUESTED TO TABLE THIS ITEM UNTIL THE DECEMBER 1, 2009
CITY COUNCIL MEETING.
1. Ordinance No. 480-588 (ZA09-017), 1St Reading, Zoning Change and Site
Plan for Bethel Methodist Church of Southlake on property being
described as Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18,
and being located at 180 and 190 Jellico Circle West. Current Zoning: SF-
1A Single-Family Residential District. Requested Zoning: S-P-1 Detailed
Site Plan District. SPIN Neighborhood #11. THE APPLICANT HAS
REQUESTED TO TABLE THIS ITEM UNTIL THE DECEMBER 1, 2009
CITY COUNCIL MEETING.
J. Approve the tabling of a Commercial Developer Agreement for
construction of a middle school on Kirkwood Boulevard at Blessed Way
with Carroll Independent School District.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. ZA09-038, Site Plan for 175 Miron Drive (Roof Improvements) on property
being described as Lot 2R1, Block 1, Miron Subdivision and being located
at 175 Miron Drive. Current Zoning: 131 Business Service Park District.
SPIN Neighborhood #8. PUBLIC HEARING
B. ZA09-040, Site Plan for Saint Laurence Episcopal Church on property
being described as Lot 1R, Block A, Saint Laurence Episcopal Church
Addition and being located at 517, 519 and 529 North Kimball Avenue.
Current Zoning: CS Community Service District. SPIN Neighborhood #4.
PUBLIC HEARING
C. Resolution No. 09-065, (ZA09-042) Specific Use Permit for an accessory
building for Koch Pipeline on property being described as Lot 2, Block 1,
Fina Addition and being located at 2350 State Highway 26 (Ira E. Woods
Avenue.) Current Zoning: 12 Heavy Industrial District. SPIN Neighborhood
#8. PUBLIC HEARING
7. Ordinances, first readings, and related items:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 20, 2009
Page 4 of 6
A. Ordinance No. 480-542a, (ZA09-046), 1St Reading, Zoning Change and
Site Plan for Southlake Villa Offices on property being described as Tract
3, W.W. Hall Survey, Abstract No. 687 and being located at 310 East
Southlake Boulevard. Current Zoning: S-P-1 Site Plan Zoning District.
Proposed Zoning: S-P-1 Site Plan Zoning District. SPIN Neighborhood #7.
(If approved at first reading, the public hearing will be held November 3,
2009.)
8. Resolutions:
A. Resolution No. 09-067, Appoint members to the Southlake 2030 Plan
Element Committees.
9. Other items for consideration:
A. Consider SV09-019, Variance to Southlake Town Square Grand Avenue
District Conditional Sign Permit for Metropark located at 252 Grand
Avenue, Building GA-2.
B. ZA09-037, Plat Revision for Lots 1 R1 and 1 R2, Block 1, Southlake
Assembly of God Addition on property being described as Lot 1, Block 1,
Southlake Assembly of God and being located at 101 East Highland
Street. Current Zoning: CS Community Services District and AG
Agricultural. SPIN Neighborhood #7.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 16, 2009, by 6:00 p.m.,
pursuant to the Texas Government., 0-ode, Chapter 551.
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cn:
Lori Payne, TR = A
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City Secretary
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If you plan to attend this public meeting°and`Have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 20, 2009
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. Michael Kenny vs. City of Southlake. April 2008.
2. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 20, 2009
Page 6 of 6
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork