Agenda
CITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING: OCTOBER 6. 2009
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Eric Hulet, Chaplain of the Month
3. Proclamation for Community Planning Month
4. Update on the Southlake 2030 Plan Process
5. Introduction of Katie Fosha, Bob Jones Nature Center Coordinator and BJNCP
Update/BJNC Organization Partnership
6. Briefing by Giovanna Phillips, Southlake Chamber, on Oktoberfest to be held
October 9 - 11, 2009
7. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:30 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
2. Section 551.074: Deliberation regardinq personnel matters
a. Deliberation of appointments of city board and commission
members.
3. Section 551.087: Deliberation regarding economic
development negotiations
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2009
Page 2 of 6
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
2. American Red Cross update
B. City Manager's Report
C. School District Reports
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 15, 2009 regular City Council
meeting and from the September 21, 2009 special City Council meeting.
B. Authorize purchase of replacement vehicles from Philpott Motors in the
amount of $230,553.50.
C. Authorize purchase of replacement vehicle from Caldwell Country
Chevrolet and John Wright Associates in the amount of $34,064.20.
D. Approve a Professional Services Agreement for the design of the T.W.
King Meter Station with Freese and Nichols, Inc. in the amount of $66,600.
E. Authorize the purchase of Vac-Con Combination Sewer Cleaner from Vac-
Con, Inc. and Santex Truck Center through Houston-Galveston Area
Council of Governments in the amount of $230,947.66.
F. Approve a tender agreement with Great American Insurance Company for
the completion of Liberty Park at Sheltonwood and Royal & Annie Smith
Park in the amount of $55,090.30.
G. Approve a Construction Contract with Dean Electric, Inc., dba Dean
Construction, for the completion of Liberty Park at Sheltonwood and Royal
& Annie Smith Park in the amount of $285,094.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:30 p.m.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2009
Page 3 of 6
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 09-062, (ZA09-036), Specific Use Permit for a Mass
Gathering Event for Spokes 4 Hope (Police Motorcycle Rodeo) on
property being described as Lot 1, Block 17, Southlake Town Square
Addition and being located at 1420 Division Street. Current Zoning: DT
Down Town District. SPIN Neighborhood #8. PUBLIC HEARING
B. Resolution No. 09-063, (ZA09-039), Specific Use Permit for a Mass
Gathering Event for Home for the Holidays and Festival of Trees on
property being described as Southlake Town Square Addition and being
generally located between East Southlake Boulevard, North Carroll
Avenue and State Highway 114. Current Zoning: DT Down Town District.
SPIN Neighborhood #8. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Resolution No. 09-061, Amend the resolution establishing the Southlake
Business Council.
B. Resolution No. 09-051, Appoint members to the Southlake Business
Council.
C. Resolution No. 09-052, Appoint members to the Crime Control and
Prevention District Board of Directors.
9. Other items for consideration:
A. Consider SV09-017, Variance to Sign Ordinance No. 704, as amended,
for Carpet One located at 154 Bank Street.
B. Consider SV09-018, Variance to Sign Ordinance No. 704, as amended,
for Mendez Office Building located at 910 East Southlake Boulevard.
C. Approve a Commercial Developer Agreement for construction of a middle
school on Kirkwood Boulevard at Blessed Way with Carroll Independent
School District
10. Other items for discussion:
A. Discuss possible revisions to the Town Hall Use Policy.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2009
Page 4 of 6
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 2, 2009, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
, w e 111,H fr"
try;`
. Ci ®+a' a
41
e
k_ r Lori Payne, TRW A.
City Secretary
U°
If you plan to attend this public meb#jng wO-ih a disability that requires special needs, please
advise the City Secretary's Office T&I' dU~s in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2009
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. Michael Kenny vs. City of Southlake. April 2008.
2. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
Section 418.183(fl: Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2009
Page 6 of 6
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork