Agenda
CITY OF
SOUTHLAK,E
TEXAS
REGULAR CITY COUNCIL MEETING: SEPTEMBER 1, 2009
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Margy Gore, Chaplain of the Month
3. FY2010 proposed budget - multi-year outlook
4. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:30 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subiect matter of
this City Council meeting.
1. Section 551.071: Consulation with city attorney
a. Seek advice from the city attorney regarding the Prade
Estate.
b. Seek advice from the city attorney on potential water
damage claim.
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
3. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 1, 2009
Page 2 of 6
3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
2. Special recognition of Girl Scout Troop 4025 members for receiving
Presidential Volunteer Service Awards
3. Proclamation for Polycystic Kidney Disease Awareness Month
B. City Manager's Report
C. Library Board Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the August 18, 2009 regular City Council meeting.
B. This item was intentionally left blank.
C. Approve Ground and Water Tower Leases for Bicentennial and Florence
water towers with Clearwire.
D. Approve Change Order No. 2 for additional water line and storm drain
improvements to the existing construction contract for Dove Road
Intersection and Drainage Improvements with Quality Excavation, Ltd. in
the amount of $240,943.27.
E. Approve Change Order No. 1 for electrical modifications to the existing
construction contract for the Wholesale Meter Station Improvements with
Legacy Contracting, LP in the amount of $53,331.64.
F. Resolution No. 09-053, Electing to participate in the PARS Public
Agencies Post-retirement Health Care Plan Trust, and designating a Plan
Administrator.
G. Ordinance No. 598-D and related exhibits, 1St Reading, revising aspects of
the Southlake Program for the Involvement of Neighborhoods (SPIN)
neighborhood representation and replacing Ordinance No. 598-C. (If
approved on first reading, the public hearing will held be on September 15,
2009.)
H. Approve a Community Events Participation Agreement with Southlake
Chamber of Commerce for the 2009 Oktoberfest event.
City of Southlake values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 1, 2009
Page 3 of 6
1. ZA08-057, Plat Showing Extension for Lots 9-12, J.H. Childress No. 254
Addition on property located at 3010 Lake Drive. Current Zoning: SF-20B
Single Family Residential District. SPIN Neighborhood #3. Request for
extension to September 1, 2010.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:30 p.m.)
6. Ordinances, second readings, public hearings, and related items.
A. Ordinance No. 733-A, 2nd Reading, Approve a speed limit ordinance
amending Section 18-80 of the Southlake City Code revising the location
of school crossing zones. PUBLIC HEARING
B. Ordinance No. 480-590 (ZA09-032), 2nd Reading, Zoning Change and Site
Plan for Carroll ISD Middle School on property being described as a
portion of Tract 1, a portion of Tract 2A, a portion of Tract 2131 and a
portion of Tract 3, Thomas Mahan Survey, Abstract No. 1049 and being
located at 1801 East Highland Street. Current Zoning: AG Agricultural.
Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood
#4. PUBLIC HEARING
C. Resolution No. 09-054 (CP09-001), Amendment to the City's Master Plan
proposing a change in the Land Use Designation from Low Density
Residential to Medium Density Residential, on property described as Tract
2C05, A.H. Chivers Survey, Abstract No. 299 located at 1030 Primrose
Lane. Current Zoning: AG Agricultural District. Proposed Zoning: SF-20A
Single-Family Residential District. SPIN Neighborhood #3. PUBLIC
HEARING
D. Resolution No. 09-055 (CP09-002), Amendment to the City's Master Plan
proposing a change in the Land Use Designation from Low Density
Residential to Medium Density Residential, on properties described as
Tracts 2, 213, 21301, and 2C04A, A.H. Chivers Survey, Abstract No. 299
and Lots 3 and 7, A.H. Chivers No. 299 Addition located at 1080, 1086,
1090 and 1100 Primrose Lane and 1900 North Carroll Avenue. Current
Zoning: SF-20A Single Family Residential District, SF-30 Single Family
Residential District and AG Agricultural District. SPIN Neighborhood #3.
PUBLIC HEARING
E. Ordinance No. 480-589 (ZA09-021), 2nd Reading, Zoning Change and
Concept Plan for Lots 5 and 6, Block 1, Primrose Lane, on property being
described as Tract 2C5, A.H. Chivers Survey, Abstract No. 299 and being
located at 1030 Primrose Lane. Current Zoning: AG Agricultural District.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 1, 2009
Page 4 of 6
Requested Zoning: SF-20A Single-Family Residential District. SPIN
Neighborhood # 3. PUBLIC HEARING
F. Ordinance No. 962, 1St Reading, Approving and adopting the Annual
Budget for the Fiscal Year 2010 and approving the revised budget figures
for the Fiscal Year 2009 and Multi-year Capital Improvements Plan.
FIRST PUBLIC HEARING
G. Ordinance No. 963, 1St reading, Tax Levy Ordinance. FIRST PUBLIC
HEARING
H. Adopt the FY 2010 Crime Control and Prevention District Operating
Budget and Multi-year Capital Improvements Plan.
7. Ordinances, first readings, and related items:
A. Ordinance No. 641-A, 1St Reading, Approve revisions to the floodplain
ordinance. (If approved on first reading, the public hearing will held be on
September 15, 2009.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. This item intentionally left blank.
B. Consider SV09-016, Variance to Sign Ordinance No. 704, as amended,
for Alamo Title Company located at 700 East Southlake Boulevard, Suite
150.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 28, 2009, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Lori Payne, TRM 0
City Secretary
If you plan to attend this public)roeeti g°and,J )e a disability that requires special needs, please
advise the City Secretary's oflf6ge 48 uri in advance at 817-748-8016 and reasonable
accommodations will be made"fo, as-*11`0®
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City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 1, 2009
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects.-
1 . Michael Kenny vs. City of Southlake. April 2008.
2. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regardinq real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
Section 418.183(fl: Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
City of Southlake values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 1, 2009
Page 6 of 6
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States, 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork