Agenda
CITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING: AUGUST 18, 2009
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. 12ACTion Award Recognition (January - July 2009)
4. FY 2010 proposed budget overview
5. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:30 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subiect matter of
this City Council meeting.
1. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
2. Section 551.074: Deliberation regarding personnel matters
a. Deliberation of appointments of city board and commission
members.
3. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 18, 2009
Page 2 of 6
3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
2. Special recognition of CISD students: cultural exchange program in
China
3. Special recognition of the Isle at Watermere: the 2009 Best of 50+
Housing Award - Best Assisted Living Community
B. City Manager's Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the August 3, 2009 joint meeting between the City
Council, Southlake Parks Development Corporation and Parks and
Recreation Board and the August 4, 2009 regular City Council meeting.
B. Approve a Professional Services Agreement for an environmental
assessment on the T.W. King Waterline with Freese and Nichols, Inc.
C. Approve purchases of furniture, fixtures, and equipment from various
vendors for the new DPS Headquarters in an amount not to exceed
$1,192,987.
D. Approve purchases for IT Virtualization Project from USA
Consulting/Macer Technology, Calence, and XNet in the amount of
$227,975.68.
E. Ordinance No. 733-A, 1St Reading, Approve a speed limit ordinance
amending Section 18-80 of the Southlake City Code revising the location
of school crossing zones. (If approved at first reading, the public hearing
will be held September 1, 2009.)
F. Ordinance No. 480-589 (ZA09-021), 1St Reading, Zoning Change and
Concept Plan for Lots 5 and 6, Block 1, Primrose Lane, on property being
described as Tract 2C5, A.H. Chivers Survey, Abstract No. 299 and being
located at 1030 Primrose Lane. Current Zoning: AG Agricultural District.
Requested Zoning: SF-20A Single-Family Residential District. SPIN
Neighborhood # 3. (If approved at first reading, the public hearing will be
held September 1, 2009.)
G. Approve revisions to the City of Southlake Strategy Map.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 18, 2009
Page 3 of 6
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:30 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 961, 2nd Reading, Amend Chapter 5, Article IV "Contractor
Registration Ordinance" of the Southlake City Code. PUBLIC HEARING
B. ZA09-028, Site Plan for Lot 2R2 Stonebridge Park Addition on property
being described as Lot 2R2, Block 1, Stonebridge Park Addition and
being located at 165 Stonebridge Lane. Current Zoning: S-P-2
Generalized Site Plan District. SPIN Neighborhood #11. PUBLIC
HEARING
C. ZA09-029, Site Plan for an addition to the City of Southlake Senior Activity
Center on property being described as Lot 1 R, Block 1, City of Southlake
Municipal Complex, and being located at 307 Parkwood Lane. Current
Zoning: CS Community Service District. SPIN Neighborhood #9. PUBLIC
HEARING
D. ZA09-030, Site Plan for 175 Westwood Drive for parking lot expansion on
property being described as Lot 25R-2, Block 1, Woodland Heights
Addition and being located at 175 Westwood Drive. Current Zoning: 01
Office District. SPIN Neighborhood #8. PUBLIC HEARING
E. ZA09-031, Site Plan for shade structures at Durham Elementary and
Intermediate Schools on property being described as Lot 1, Block 1,
Carroll ISD No. 1 Addition and being located at 801 Shady Oaks Drive.
Current Zoning: CS Community Service District. SPIN Neighborhood #4.
PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-588 (ZA09-017), 1St Reading, Zoning Change and Site
Plan for Bethel Methodist Church of Southlake on property being
described as Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18,
and being located at 180 and 190 Jellico Circle West. Current Zoning: SF-
1A Single-Family Residential District. Requested Zoning: S-P-1 Detailed
Site Plan District. SPIN Neighborhood #11. (If approved at first reading,
the public hearing will be held September 1, 2009.)
B. Ordinance No. 480-590 (ZA09-032), 1St Reading, Zoning Change and Site
Plan for Carroll ISD Middle School on property being described as a
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 18, 2009
Page 4 of 6
portion of Tract 1, a portion of Tract 2A, a portion of Tract 2131 and a
portion of Tract 3, Thomas Mahan Survey, Abstract No. 1049 and being
located at 1801 East Highland Street. Current Zoning: AG Agricultural.
Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood
#4. (If approved at first reading, the public hearing will be held September
1, 2009. )
8. Resolutions:
A. Resolution No. 09-051, Appoint members to the Southlake Business
Council.
B. Resolution No. 09-052, Appoint members to the Crime Control and
Prevention District Board of Directors.
9. Other items for consideration:
A. Consider SV09-014, Variance to the Shops of Southlake Conditional Sign
Permit for Let's Makeup located at 1431 East Southlake Boulevard, Suite
525.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 14, 2009, by 6:00 p.m.,
pursuant to the Texas GovernmemtiCpde, Chapter 551.
o ea e~'m
Lori Payne, TRM
City Secretary
If you plan to attend this publicm~etrg d'nd`have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 18, 2009
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Michael Kenny vs. City of Southlake. April 2008.
3. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 18, 2009
Page 6 of 6
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork