Agenda
CITY OF
lug SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING: JANUARY 6, 2009
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:00 P.M.
1. Call to order.
2. Invocation: Margy Gore, Chaplain of the Month
3. Subdivision Analysis Presentation
4. Bicentennial Park project
5. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:00 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
B. City Manager's Report
1. Fort Worth Star-Telegram editorial
C. Parks and Recreation Board Report
1. Update of upcoming meetings and events
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City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 6, 2009
Page 2 of 6
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the December 16, 2008 regular City Council
meeting.
B. Ordinance No. 951, 1St Reading, Amend Chapter 2, "Administration," of
the Southlake City Code, as amended, to establish the Department of
Information Technology to be headed by the Director of Information
Technology. (If approved on first reading, a public hearing will be held on
January 20, 2009.)
C. Resolution No. 08-063, Authorize acquisition of right-of-way for a 30-inch
water line adjacent to F.M. 1938.
D. Approve deferral of construction of a sidewalk required on Lot 13, Block 1,
Stratfort Gardens located at 325 Edinburgh Court and allow funds to be
escrowed for the future construction.
E. ZA07-144, Site Plan for Lot 1, Players Circle on property being legally
described as Lot 1, Block 1, Players Circle Addition and being located at
1901 West Southlake Boulevard. Current Zoning: C3 General Commercial
District. SPIN Neighborhood #16. THE APPLICANT HAS REQUESTED
TO TABLE THIS ITEM TO THE JANUARY 20, 2009 CITY COUNCIL
MEETING.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 949, 2"d Reading, Appoint an alternate municipal judge.
PUBLIC HEARING
B. ZA08-080, Site Plan for Southlake Regional Medical Center on property
being legally described as the remainder of Block 1, Brightbill Addition,
and being Tracts 3E1A, 3E1B and 3E1C, Larkin H. Chivers Survey,
Abstract No. 300. The property is located at 440 East Highland Street and
335 East State Highway 114. Current Zoning: S-P-2 Generalized Site Plan
District. SPIN Neighborhood #11. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 6, 2009
Page 3 of 6
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C. ZA08-104, Plat Revision for Lots 1-5, Block 1, Southlake Regional Medical
Center being a replat of property currently described as the remainder of
Block 1, Brightbill Addition, and being Tracts 3E1A, 3E1B and 3E1C,
Larkin H. Chivers Survey, Abstract No. 300 and being located at 440 East
Highland Street and 335 East State Highway 114. Current Zoning: S-P-2
Generalized Site District. SPIN Neighborhood #11.
D. Ordinance 480-312a, 2"d Reading (ZA08-100), Zoning Change and Site
Plan for Southlake Boulevard Presbyterian Church on property being
described as Lots 3 and 14, Block 6, Southridge Lakes Addition and being
located at 1452 West Southlake Boulevard and 1470 Corporate Circle.
Current Zoning: CS Community Service District and C3 General
Commercial District. Requested Zoning: CS Community Service District.
SPIN Neighborhood #13. PUBLIC HEARING
E. Ordinance No. 480-578, 2nd Reading (ZA08-075), Zoning Change and
Development Plan for Ridgeview at Southlake being Tracts 2A, 2A1,
2A5C, and 2A6, W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and
1C, Thomas J. Thompson Survey, Abstract No. 1502, and located at 505,
507, 511, 515, and 519 Davis Boulevard. Current Zoning: AG Agricultural
District, S-P-1 Detailed Site Plan District, and SF-20A Single Family
Residential District. Proposed Zoning: TZD Transition Zoning District.
SPIN Neighborhood #16. PUBLIC HEARING
F. ZA08-102, Preliminary Plat for Ridgeview at Southlake being Tracts 2A,
2A1, 2A5C, and 2A6, W.R. Eaves Survey, Abstract No. 500 and Tracts 1
and 1C, Thomas J. Thompson Survey, Abstract No. 1502, and located at
505, 507, 511, 515, and 519 Davis Boulevard. Current Zoning: AG
Agricultural District, S-P-1 Detailed Site Plan District, and SF-20A Single
Family Residential District. Proposed Zoning: TZD Transition Zoning
District. SPIN Neighborhood #16.
7. Ordinances, first readings, and related items:
A. Ordinance No. 952, 1St Reading, Approve a ban of the use of handheld
wireless communication devices in active school zones. (If approved on
first reading, a public hearing will be held on January 20, 2009.)
8. Resolutions:
A. Resolution No. 08-050, Adopt a policy which establishes an economic
incentive program encouraging connection in a timely manner to the city's
waste water system that has been constructed via the neighborhood
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 6, 2009
Page 4 of 6
sewer program and/or a developer constructed project and providing for
an effective date.
9. Other items for consideration:
A. Award contract to Triple D, Inc. in the amount of $371,460, for the
replacement of three high pressure plane pumps at Southlake Pearson
Pump Station.
B. Consider SP08-199, Conditional Sign Permit for East Southlake #2 LTD
located at 910 East Southlake Boulevard.
C. Consider SP08-268, Variance to Sign Ordinance No. 704-C for Scooter's
Chevron located at 2150 East State Highway 114.
D. Consider SV08-001, Variance to Sign Ordinance No. 704-C for North
Country Office Building located at 1050 East State Highway 114.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
C CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday~,JanMpry 2, 2009, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter
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If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 6, 2009
Page 5 of 6
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EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. June G. Thrash vs. City of Southlake, et al. January 2008.
3. Michael Kenny vs. City of Southlake. April 2008.
4. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation re-gardin-g real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation renardin-g prospective -gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regardina personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding- security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regardina economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 6, 2009
Page 6 of 6
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
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City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork