Agenda CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING: AUGUST 17, 2010
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 4:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed, Chaplain of the Month
3. Multipurpose Facility Feasibility Study Oversight Committee Workshop
4. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:30 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with attorney
a. Seek advice of the city attorney regarding gas drilling and
production and gas utility companies.
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
b. Seek advice from the city attorney on the amortization of
non conforming properties in the city.
c. Discuss the potential amortization of property located at 815
Randol Mill Avenue (also known as 875, 845, 815, 850, 820,
and 800 Enterprise Place, Enterprise Drive or Gifford Court).
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3. Section 551.074: Deliberation regarding personnel matters
a. Deliberation of appointments of city board and commission
members.
4. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
B. City Manager's Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the July 27, 2010 special City Council meeting; the
August 2, 2010 Joint City Council, Parks and Recreation Board, and
Southlake Parks Development Corporation meeting; the August 3, 2010
regular City Council meeting; and the August 4, 2010 Joint City Council
and Planning and Zoning Commission work session.
B. Approve the 2010 Facilities Utilization Agreement with Dragon Youth
Football Association.
C. Resolution No. 10 -045, Name a successor trustee for the City of
Southlake Insurance Trust.
D. Approve agreement between the City of Southlake and Carroll
Independent School District for www.MvSouthlakeNews.com, a joint -use
digital newsletter website.
E. Approve the contract with McCreary, Veselka, Bragg Allen, P.C. to
provide collection services for the City of Southlake Municipal Court.
F. ZA10 -044, Plat Revision for Lot 1, Block 1, Carroll Senior High School
Addition, being a re -plat of property currently described as Lot 1R, Block
1R, Carroll High School Addition, and being located at 1501 West
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Southlake Boulevard. Current Zoning: S -P -1 Detailed Site Plan District.
SPIN Neighborhood #10.
G. Consider SV10 -016, Variance to the Conditional Sign Permit for the Shops
of Southlake for Mathnasium located at 1251 East Southlake Boulevard,
Suite 305.
H. This item was intentionally left blank.
I. Approve an Interlocal Agreement with Carroll Independent School District
for construction of westbound lanes of Kirkwood Boulevard adjacent to the
new Carroll Middle School located at 1800 East Kirkwood Boulevard and
authorizing city participation in the amount of $126,441.
J. Approve a Commercial Developer Agreement with Gateway Church for
construction of westbound lanes of Kirkwood Boulevard adjacent to the
new Carroll Middle School located at 1800 East Kirkwood Boulevard.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. ZA10 -045, Site Plan for shade structures at Carroll Elementary school on
property being described as Tract 3A, Samuel H. Thompson Survey,
Abstract No. 1504 and being located at 1705 West Continental Boulevard.
Current Zoning: CS Community Service District. SPIN Neighborhood #10.
PUBLIC HEARING
B. Resolution No. 10 -046, (ZA10 -030), Specific Use Permit for Spanish
Garden School being a request to allow a children's nursery, child day
care center and kindergarten on property being described as Lot 1R1,
Block 1, Lonesome Dove Baptist Church Addition and being located at
2380 Lonesome Dove Avenue. Current Zoning: CS Community Service
District. SPIN Neighborhood #2. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480 -549b (ZA10 -041), 1 Reading, Zoning Change and
Site Plan for "Tower Plaza" (fka "Invitation Park on property being
described as Tracts 3B, 3B01 and a portion of Tract 3D01, Obediah W.
Knight Survey, Abstract No. 899 and being located at 821, 829 and 835
East Southlake Boulevard. Current Zoning: S -P -1 Detailed Site Plan
District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN
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Neighborhood #9. (If approved on first reading, the public hearing will be
held September 7, 2010.)
B. Ordinance No. 480 -598 (ZA10 -039), 1 Reading, Zoning Change and
Concept Plan for Southlake Montessori on property being legally
described as Lot 4, Block 1, Pecan Creek Addition and being located at
731 Zena Rucker Road. Current Zoning: 0-1 Office Zoning District.
Requested Zoning: S -P -2 Generalized Site Plan Zoning District. SPIN
Neighborhood #9. (If approved on first reading, the public hearing will be
held on September 7, 2010.)
C. Ordinance No. 480 -533a (ZA10 -042), 1 Reading, Zoning Change and
Site Plan for School of Rock on property being described as Lot 14, J.G.
Allen No. 18 Addition and being located at 3220 West Southlake
Boulevard. Current Zoning: S -P -1 Detailed Site Plan District. Requested
Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #11. (If
approved on first reading, the public hearing will be held on September 7,
2010.)
D. Ordinance No. 979, 1 Reading, Southlake 2030 West Sector Land Use
Plan. (If approved on first reading, the public hearing will be held on
September 7, 2010.)
8. Resolutions and related items:
A. Resolution No. 10 -014, Approve the terms and conditions of a program to
promote economic development and stimulate business and commercial
activity in the City; authorize the Mayor to execute an agreement with
Hines Southlake Land Limited Partnership, a Texas Limited Partnership,
for such purposes; and provide an effective date.
B. Approve a residential developer's agreement for Carillon, Phase 1A,
residential development located at the northeast corner of North White
Chapel Boulevard and State Highway 114 with Hines Southlake Land,
L.P.
C. Resolution No. 10 -032, Appoint members to the Building Board of
Appeals.
D. Resolution No. 10 -033, Appoint members to the Joint Utilization
Committee.
E. Resolution No. 10 -034, Appoint members to the Library Board.
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F. Resolution No. 10 -037, Appoint members to the Senior Advisory
Committee.
G. Resolution No. 10 -038, Appoint members to the Southlake Arts Council.
H. Resolution No. 10 -039, Appoint members to the Southlake Business
Council.
I. Resolution No. 10 -040, Appoint members to the Southlake Parks
Development Corporation.
J. Resolution No. 10 -041, Appoint representatives to the Standing
Committee of the Southlake Program for the Involvement of
Neighborhoods (SPIN).
K. Resolution No. 10 -047, Appoint a member to the Zoning Board of
Adjustment and appoint a Chairman and Vice Chairman.
9. Other items for consideration:
A. Consider SV10 -012, Variance to Sign Ordinance No. 704, as amended,
for All -Star Orthopaedics and Therapy Located at 910 East Southlake
Boulevard, Suite 155.
10. Other items for discussion:
A. Discuss recommended Sign Ordinance revisions (electronic and manual
readerboard).
B. Discuss FY2011 proposed budget overview.
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 13, 2010, by 6:00 p.m.,
purl ant to he Texas Government Code, Chapter 551.
Lori Payne, T MC V' i
o7, k''N
City Secretary m o d co
If you plan to attend this pu m 'eetipiki n d have a disability that requires special needs, please
advise the City Secretary's LQ *48 h6urs in advance at 817 748 -8016 and reasonable
dt
accommodations will be made to assist'you.
City of Southlake values:
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City Council meeting agenda
August 17, 2010
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EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and /or contemplated litigation subjects:
1. Jayson Steele vs. City of Southlake. August 2008.
2. Pending Public Information Act requests.
3. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
4. Legal issues regarding the Barnett Shale gas extraction and transportation.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
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City of Southlake
City Council meeting agenda
August 17, 2010
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Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) (e): Local meetings to discuss emergency management plans
regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
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