Agenda CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING: AUGUST 3, 2010
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Stephen Hill, Chaplain of the Month
3. 2010 Census Update: Jennifer Pope, U.S. Census Bureau
4. Call for Leadership Southlake participants: Dana Davis, President Southlake
Chamber of Commerce
5. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:30 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with attorney
a. Seek advice of the city attorney regarding gas drilling and
production and gas utility companies.
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
b. Seek advice from the city attorney on the amortization of
non conforming properties in the city.
c. Discuss the potential amortization of property located at 815
Randol Mill Avenue (also known as 875, 845, 815, 850, 820,
and 800 Enterprise Place, Enterprise Drive or Gifford Court).
City of Southlake values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
City of Southlake
City Council meeting agenda
August 3, 2010
Page 2 of 7
3. Section 551.074: Deliberation regarding personnel matters
a. Deliberation of appointments of city board and commission
members.
4. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
2. Recognition of resident, Justin Scheidt, for "My Hometown" video
submission to Texas Monthly
B. City Manager's Report
1. Budget calendar Work Session dates
2. Update the City Council on the Southlake VOD (Video on Demand)
communication initiative now housed on the City's website
www.CitvofSouthlake.com.
C. Library Board Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the July 20, 2010 regular City Council meeting.
B. Approve the absences of a Planning and Zoning Commission members.
C. This item intentionally left blank.
D. Approve a commercial developer's agreement with Carroll Independent
School District for the new CISD Elementary School located at 2520 and
2530 North White Chapel Boulevard.
E. Approve a commercial developer's agreement with Hines Southlake Land,
L.P. for Carillon, Phase 1A, offsite infrastructure located at the northeast
corner of North White Chapel Boulevard and State Highway 114.
City of Southlake values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
City of Southlake
City Council meeting agenda
August 3, 2010
Page 3 of 7
F. Approve the purchase of surveillance cameras and associated equipment
from Red Moon, Inc. not to exceed $121,000.
G. Ordinance No. 480 -AAAA (ZA10 -036), 1 Reading, An amendment to the
Zoning Ordinance, as amended, as it pertains to the DT Downtown Zoning
District. THE APPLICANT HAS REQUESTED TO WITHDRAW THIS
ITEM.
H. Resolution No. 10 -043, (ZA10 -037), Specific Use Permit and Site Plan for
Southlake Town Square, Block 3, Residences for property being
described as Lot 6R, Block 3R2R, Southlake Town Square Addition and
being located at 371 State Street. Current Zoning: DT Downtown District.
SPIN Neighborhood #8. THE APPLICANT HAS REQUESTED TO
WITHDRAW THIS ITEM.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 976, 2nd Reading, Abandonment of public roadway and
utility easement located on 580, 620 and 640 South White Chapel
Boulevard. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480 -549b (ZA10 -041), 1 Reading, Zoning Change and
Site Plan for "Tower Plaza" (fka "Invitation Park on property being
described as Tracts 3B, 3B01 and a portion of Tract 3D01, Obediah W.
Knight Survey, Abstract No. 899 and being located at 821, 829 and 835
East Southlake Boulevard. Current Zoning: S -P -1 Detailed Site Plan
District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN
Neighborhood #9. (If approved on first reading, the public hearing will be
held August 17, 2010.)
8. Resolutions:
A. Resolution No. 10 -032, Appoint members to the Building Board of
Appeals.
B. Resolution No. 10 -033, Appoint members to the Joint Utilization
Committee.
C. Resolution No. 10 -034, Appoint members to the Library Board.
City of Southlake values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
City of Southlake
City Council meeting agenda
August 3, 2010
Page 4 of 7
D. Resolution No. 10 -035, Appoint members to the Parks and Recreation
Board.
E. Resolution No. 10 -036, Appoint members to the Planning and Zoning
Commission.
F. Resolution No. 10 -037, Appoint members to the Senior Advisory
Committee.
G. Resolution No. 10 -038, Appoint members to the Southlake Arts Council.
H. Resolution No. 10 -039, Appoint members to the Southlake Business
Council.
I. Resolution No. 10 -040, Appoint members to the Southlake Parks
Development Corporation.
J. Resolution No. 10 -041, Appoint representatives to the Standing
Committee of the Southlake Program for the Involvement of
Neighborhoods (SPIN).
K. Resolution No. 10 -042, Appoint members to the Zoning Board of
Adjustment.
9. Other items for consideration:
A. Consider SV10 -014, Sign Variance for a temporary sign for The Grove
located at 500 West State Highway 114.
B. Consider SV10 -015, Variance to the Sign Ordinance as amended for
Texas Health Southlake (fka Harris Methodist Southlake) located at 1545
East Southlake Boulevard.
C. Approve a Wholesale Water Purchase Contract with the City of Fort
Worth.
10. Other items for discussion:
A. Discuss the site plan elevation changes to the new CISD Elementary
School located at 2520 and 2530 North White Chapel Boulevard.
B. Discuss site selection analysis for the DPS Training Tower.
11. Meeting adjourned.
City of Southlake values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
City of Southlake
City Council meeting agenda
August 3, 2010
Page 5 of 7
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 30, 2010, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter^' I
(-1 N Da
cn
pfJ
r ziaem, 6 5 4
7 04.)ec.eetapj
^J2`
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817 748 -8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
City of Southlake
City Council meeting agenda
August 3, 2010
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and /or contemplated litigation subjects:
1. Jayson Steele vs. City of Southlake. August 2008.
2. Pending Public Information Act requests.
3. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
4. Legal issues regarding the Barnett Shale gas extraction and transportation.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
City of Southlake
City Council meeting agenda
August 3, 2010
Page 7 of 7
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) (e): Local meetings to discuss emergency management plans
regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity Innovation Accountability Commitment to Excellence Teamwork