Agenda gi CITY O
SO UTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING: JULY 20, 2010
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed, Southlake Baptist Church
3. Multipurpose Feasibility Study Committee Workshop
4. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:30 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with attorney
a. Seek advice of the city attorney regarding gas drilling and
production and gas utility companies.
b. City attorney to give an update on claims and litigation.
c. Seek advice of the city attorney regarding property located at
2520 and 2530 North White Chapel Boulevard.
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
b. Seek advice from the city attorney on the amortization of
non conforming properties in the city.
c. Discuss the potential amortization of property located at 815
Randol Mill Avenue, Southlake, Texas 76092 (also known as
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875, 845, 815, 850, 820, and 800 Enterprise Place,
Enterprise Drive or Gifford Court, Southlake, Texas 76092).
3. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
2. Proclamation to Brian Clancy
B. City Manager's Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the July 6, 2010 regular City Council meeting.
B. Approve contract with Manning Concrete for the construction of the Dove
Trail in the amount of $225,249.
C. Approve purchase of L -3 Communications equipment in the amount of
$69,034.75.
D. Resolution No. 10 -044, Authorize the Mayor to execute an Interlocal
Agreement with the Cities of Colleyville, Keller, Roanoke, and Watauga,
Texas to create and operate a jointly controlled Special Weapons and
Tactical Team (SWAT).
E. Approve a contract with Aetna to provide employee medical benefits.
F. Approve a contract with United Healthcare to provide employee dental
benefits.
G. Ordinance No. 976, 1 Reading, Abandonment of public roadway and
utility easement located on 580, 620 and 640 South White Chapel
Boulevard. (If approved on first reading, a public hearing will be held at the
August 3, 2010 City Council meeting.)
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H. Consider SV10 -013, Variance to the Conditional Sign Permit for the Shops
of Southlake for Zales Outlet located at 1221 East Southlake Boulevard.
I. Ordinance No. 480 -AAAA (ZA10 -036), 1 Reading, An amendment to the
Zoning Ordinance, as amended, as it pertains to the DT Downtown Zoning
District. THIS ITEM HAS BEEN REQUESTED TO BE TABLED UNTIL
THE AUGUST 3, 2010 CITY COUNCIL MEETING. (This is the 1 time
this item has tabled.)
J. Resolution No. 10 -043, (ZA10 -037), Specific Use Permit and Site Plan for
Southlake Town Square, Block 3, Residences for property being
described as Lot 6R, Block 3R2R, Southlake Town Square Addition and
being located at 371 State Street. Current Zoning: DT Downtown District.
SPIN Neighborhood #8. THIS ITEM HAS BEEN REQUESTED TO BE
TABLED UNTIL THE AUGUST 3, 2010 CITY COUNCIL MEETING. (This
is the 1 time this item has tabled.)
K. Resolution No. 10 -013 (ZA09 -066), Specific Use Permit for carports for
Non Residential Property for Construction Management Advisors on
property being described as Lot 4R7R1, Green Meadow Subdivision, and
being located at 2250 East Continental Boulevard. Current Zoning: 11
Light Industrial District. SPIN Neighborhood #8. THE APPLICANT
REQUESTED TO WITHDRAW THIS ITEM ON JULY 8, 2010.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7 :00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 977, 2nd Reading, Dedication of an easement and right -of-
way on city -owned park property at Bicentennial Park to Oncor Electric
Delivery Company. PUBLIC HEARING
B. ZA10 -040, Site Plan for improvements to Carroll Elementary School on
property being described as Tract 3A, Samuel H. Thompson Survey,
Abstract No. 1504 and being located at 1705 West Continental Boulevard.
Current Zoning: CS Community Service District. SPIN Neighborhood #10.
PUBLIC HEARING
C. ZA10 -043, Site Plan for White's Chapel Methodist Church and a variance
to the Masonry Ordinance No. 557 -A, as amended, on property being
described as Lot 1R, Block 1, White Chapel Methodist Church Addition
and being located at 185 South White Chapel Boulevard. Current Zoning:
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CS Community Service District. SPIN Neighborhood #9. PUBLIC
HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480 -588 (ZA09 -017), 1 Reading, Zoning Change and Site
Plan for Bethel Methodist Church of Southlake on property being
described as Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18
and being located at 180 and 190 Jellico Circle West. Current Zoning: SF-
1A Single Family Residential District. Requested Zoning: S -P -1 Detailed
Site Plan District. SPIN Neighborhood #11. (If approved on first reading,
the public hearing will be held August 3, 2010.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 16, 2010, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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7
Lori Payne, TR a
City Secretary o c%.
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If you plan to attend this publidtnklyntpdhave a disability that requires special needs, please
advise the City Secretary's Office 4`8 hours in advance at 817 748 -8016 and reasonable
accommodations will be made to assist you.
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EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and /or contemplated litigation subjects:
1. Jayson Steele vs. City of Southlake. August 2008.
2. Pending Public Information Act requests.
3. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
4. Legal issues regarding the Barnett Shale gas extraction and transportation.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
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Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
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