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AgendaCITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING: JUNE 15. 2010 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORK SESSION: 5:30 P.M. 1. Call to order. 2. Invocation: David Whitington, Christ Our King Church 3. Senior Advisory Commission Report 4. Local Business Report 5. Presentation of website information regarding city construction projects 6. Discuss all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:30 P.M. or immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions. at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subiect matter of this City Council meeting. 1. Section 551.071: Consultation with attorney a. Seek advice of the city attorney regarding gas drilling and production and gas utility companies. b. Seek advice of the city attorney regarding alcohol sales in Southlake. 2. Section 551.072: Deliberation regarding real property a. Discuss the potential purchase or lease of real property for city facilities and projects. b. Discuss property acquisition for the Southlake Boulevard (F.M. 1709) utility relocation project. City of Southlake values: Integrity Innovation Accountability Commitment to Excellence Teamwork City of Southlake City Council meeting agenda June 15, 2010 Page 2 of 6 B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor's Report 1. Update of upcoming meetings and events B. City Manager's Report CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: 3. Section 551.087: Deliberation reaardina economic development negotiations a. Economic incentives for businesses. A. Approve minutes from the June 1, 2010 regular City Council meeting. B. Approve a lease agreement for grazing on approximately 4.5 acres of undeveloped City park property. C. Approve the purchase of Kronos automated timekeeping system from Immix Technologies, Inc. in the amount of $84,089.50. D. Approve the absences of a Planning and Zoning Commission member. E. Cancel or reschedule the July 6, 2010 City Council meeting. F. Ordinance No. 480 -588 (ZA09 -017), 1 Reading, Zoning Change and Site Plan for Bethel Methodist Church of Southlake on property being described as Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18, Tarrant County and being located at 180 and 190 Jellico Circle West. Current Zoning: SF -1A Single- Family Residential District. Proposed Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #11. THIS ITEM IS TABLED TO THE NEXT REGULAR CITY COUNCIL MEETING AT THE REQUEST OF THE APPLICANT. (This is the 7 time this item has been tabled.) G. ZA10 -014, Site Plan for Brazos Southlake Substation and a variance to the Masonry Ordinance No. 557 -A, as amended, on property being described as Lot 3, Block A, MTP -IBM Addition No. 1, being located at 3411 T. W. King Road. Current Zoning: NR -PUD Non Residential Planned Unit Development District. SPIN Neighborhood #1. THIS ITEM IS City of Southlake values: Integrity Innovation Accountability Commitment to Excellence Teamwork City of Southlake City Council meeting agenda June 15, 2010 Page 3 of 6 TABLED TO THE NEXT REGULAR CITY COUNCIL MEETING AT THE REQUEST OF THE APPLICANT. (This is the 5 time this item has been tabled.) REGULAR AGENDA: 5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m.) 6. Ordinances, second readings, public hearings, and related items: A. Ordinance No. 480 -590a (ZA10 -027), 2 Reading, Zoning Change and Site Plan for Carroll ISD Middle School on property being described as Tracts 1, 2A and 2B1, Thomas Mahan Survey, Abstract No. 1049, being located at 1800 East Kirkwood Boulevard and being approximately 24.935 acres. Current Zoning: S -P -1 Detailed Site Plan District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #4. PUBLIC HEARING B. ZA10 -032, Site Plan for additions to Carroll High School on property being described as Lot 1, Block 1, Carroll ISD No. 2 Addition and being located at 800 North White Chapel Boulevard. Current Zoning: NR -PUD Non Residential Planned Unit Development. SPIN Neighborhood #7. PUBLIC HEARING C. Approve a variance to the Masonry Ordinance No. 557 -A, for portable buildings at Eubanks Intermediate School, being described as Lot 1R, Block 1, Carroll ISD No. 4 Addition and being located at 500 South Kimball Avenue. Current Zoning: CS Community Service District. SPIN Neighborhood #8. PUBLIC HEARING D. ZA10 -028, Site Plan for playground shade structures at Florence Elementary School on property being described as Tracts 1F and 1G, Jesse G Allen Survey, Abstract No. 18 and being located at 3095 Johnson Road. Current Zoning: CS Community Service. SPIN Neighborhood #11. PUBLIC HEARING 7. Ordinances, first readings, and related items: (There are no items on this agenda.) 8. Resolutions: (There are no items on this agenda.) 9. Other items for consideration: A. Approve a residential developer's agreement for Shady Oaks, Phases 2A and 2B, a 21 -lot addition located on the west side of Shady Oaks between City of Southlake values: Integrity Innovation Accountability Commitment to Excellence Teamwork City of Southlake City Council meeting agenda June 15, 2010 Page 4 of 6 West Highland Street and West Southlake Boulevard with Terra Shady Oaks, L.P. 10. Other items for discussion: (There are no items on this agenda.) 11. Meeting adjourned. I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 15, 2010, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. Lori Payne, TRVC a9 t i City Secretary r es .r 4b 19 de t WC; eaad$,,, C ,roe® CERTIFICATE If you plan to attend this pdtjlic nlGeilfjg a�b have a disability that requires special needs, please advise the City Secretary's e U �`®48``�hours in advance at 817 748 -8016 and reasonable accommodations will be made to assist you. City of Southlake values: Integrity Innovation Accountability Commitment to Excellence Teamwork City of Southlake City Council meeting agenda June 15, 2010 Page 5 of 6 EXECUTIVE SESSION Section 551.071: Consultation with attorney, The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and /or contemplated litigation subjects: 1. Jayson Steele vs. City of Southlake. August 2008. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Section 418.183(0: Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or City of Southlake values: Integrity Innovation Accountability Commitment to Excellence Teamwork City of Southlake City Council meeting agenda June 15, 2010 Page 6 of 6 radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) (e): Local meetings to discuss emeraencv manaaement plans reaardinglipeline safety The City Council may discuss emergency management plans involving pipeline safety and /or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity Innovation Accountability Commitment to Excellence Teamwork