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Agenda CITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING: MARCH 2. 2010 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORK SESSION: 5:30 P.M. 1. Call to order. 2. Invocation: Clayton Reed, Chaplain of the Month 3. Presentation by the Southlake Chamber of Commerce recognizing 2009 Chamber award recipients 4. Multipurpose Facility Feasibility Study 5. Discuss all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:30 P.M. or immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071: Consultation with attorney a. Seek attorney consultation regarding gas drilling and production and gas utility companies. 2. Section 551.072: Deliberation regarding real property a. Discuss the potential purchase or lease of real property for city facilities. 3. Section 551.074: Deliberation regarding personnel matters a. Deliberation of appointments of city board and commission members. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 2, 2010 Page 2 of 7 4. Section 551.087: Deliberation regarding economic development negotiations a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor's Report 1. Update of upcoming meetings and events B. City Manager's Report C. Local Business Report D. Parks and Recreation Board Report CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve minutes from the February 8, 2010 Strategic Session with City Council and from the February 16, 2010 regular City Council meeting. B. Cancel or reschedule the March 16, 2010 City Council meeting. C. Approve an interlocal agreement with Tarrant County for the reconstruction of North Carroll Avenue from State Highway 114 to Dove Road. D. This item was intentionally left blank. E. Approve the renewal of a Facilities Utilization Agreement with Southlake Baseball Association (SBA). F. Approve the renewal of a Facilities Utilization Agreement with Grapevine Southlake Soccer Association (GSSA). G. Approve the renewal of a Facilities Utilization Agreement with Southlake Girls Softball Association (SGSA). H. Approve the renewal of a Facilities Utilization Agreement with Southlake Carroll Lacrosse Association (SCLA). City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 2, 2010 Page 3 of 7 1. Approve the Policy Ordinance Review Committee revisions to the Senior Advisory Commission Bylaws. J. Approve the Policy Ordinance Review Committee revisions to the Southlake Youth Action Committee Bylaws. K. Approve the Policy Ordinance Review Committee revisions to the Parks and Recreation Board Bylaws. L. Approve the Policy Ordinance Review Committee revisions to the Community Services Department Matching Funds Policy. M. Approve the Policy Ordinance Review Committee revisions to the Parks Board Absences Policy. N. Approve the Policy Ordinance Review Committee revisions to the Park Use Policy. 0. Approve the Policy Ordinance Review Committee revisions to the General Operating Policies for Tennis Courts. P. Ordinance No. 969, 1St Reading, Approve the Policy Ordinance Review Committee revisions to Chapter 2 of the City Code regarding SAC and SYAC. (If approved at first reading, the public hearing will be held at the March 16, 2010 City Council meeting.) Q. Ordinance No. 970, 1St Reading, Approve the Policy Ordinance Review Committee revisions to Chapter 12 of the City Code regarding Parks and Recreation. (If approved at first reading, the public hearing will be held at the March 16, 2010 City Council meeting.) R. Approve the Facility Use Policy. S. Consider SV10-003, Variance to the Southlake Town Square Conditional Sign Permit for Terrace Retreat Med Spa located at 1422 Main Street, Suite 213. T. Approve the 2010 Community Events Participation Agreement with the Southlake Women's Club for Art In The Square event. U. Ordinance No. 480-588 (ZA09-017), 1St Reading, Zoning Change and Site Plan for Bethel Methodist Church of Southlake on property being described as Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18, and being located at 180 and 190 Jellico Circle West. Current Zoning: SF- 1A Single-Family Residential District. Requested Zoning: S-P-1 Detailed City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 2, 2010 Page 4 of 7 Site Plan District. SPIN Neighborhood #11. THIS ITEM WAS ADMINISTRATIVELY TABLED TO THE JUNE 8, 2010 CITY COUNCIL MEETING. (This item has five previous tablings.) V. Ordinance No. 480-591 (ZA09-069), 1St Reading, Zoning Change and Site Plan for the City of Southlake Department of Public Safety North Training Facility on property being described as Tract 1F2 and a portion of Tract 1F, Joel W. Chivers Survey, Abstract No. 350, and being located at 160 East Dove Road and 2395 North White Chapel Boulevard. Current Zoning: SF-1A Single Family Residential District. Requested Zoning: S-P- 1 Detailed Site Plan District with CS Community Service District uses to include an indoor firing range as a permitted accessory use. SPIN Neighborhood #2. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE APRIL 20, 2010 CITY COUNCIL MEETING. (This item has one previous tabling.) W. Ordinance No. 480-592 (ZA10-011), 1St Reading, Zoning Change and Site Plan for the City of Southlake North Park on property being described as a portion of Tract 1 F, Joel W. Chivers Survey, Abstract No. 350, and being located at 160 East Dove Road. Current Zoning: SF-1A - Single Family Residential District. Proposed Zoning: CS - Community Service District. SPIN Neighborhood #2. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE APRIL 20, 2010 CITY COUNCIL MEETING. (This item has no previous tablings.) REGULAR AGENDA: 5. Public Forum. (The Public Forum will not begin prior to 7:00 p. m.) 6. Ordinances, second readings, public hearings, and related items: A. Resolution No. 10-012, (ZA10-005) Specific Use Permit for a Mass Gathering for Oktoberfest on property being described as Phase I-IV, Southlake Town Square, and being located between East Southlake Boulevard, East State Highway 114 and North Carroll Avenue. Current Zoning: DT Downtown District. SPIN Neighborhood #8. PUBLIC HEARING B. Approve the 2010 Community Events Participation Agreement with the Southlake Chamber of Commerce for Oktoberfest event. C. Resolution No. 10-013, (ZA09-066), Specific Use Permit for carports for non-residential property for Construction Management Advisors on property being described as Lot 4R7R1, Green Meadow Subdivision, and City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 2, 2010 Page 5 of 7 being located at 2250 East Continental Boulevard. Current Zoning: 11 Light Industrial District. SPIN Neighborhood #8. PUBLIC HEARING D. Ordinance No. 968, 2nd Reading, Adopt an ordinance to dedicate street right-of-way from City-owned property at the southeast corner of Dove Road and North White Chapel Boulevard for the purpose of constructing future street improvements. PUBLIC HEARING 7. Ordinances, first readings, and related items: A. Ordinance No. 480-593 (ZA09-075), 1St Reading, Zoning Change and Development Plan for Shady Oaks subdivision on property being described as Tract 11 D and portions of Tracts 11 and 11 D1, Thomas M. Hood Survey, Abstract No. 706, and a portion of Lot CA2 and Lots CA3, CA4, CA5, CA6, CA7, CA8, CA9, CA10, CA11, CA12, and CA 13, Shady Oaks Phase 1A, being located at 800, 820 and 1020 Shady Oaks Drive and 600, 601, 620, 640, 700, 701, 750, 800, 801, 850, 900, 901 Sherwood Drive and being approximately 35.662 acres. Current Zoning: SF-20A Single-Family Residential District. Requested Zoning: RPUD Residential Planned Unit Development District. SPIN Neighborhood #6. (If approved at first reading, the public hearing will be held at the March 16, 2010 City Council meeting.) 8. Resolutions: (There are no items on this agenda.) 9. Other items for consideration: A. Consider SV10-004, Variance to Sign Ordinance No. 704, as amended, for Dickey's Barbeque Pit located at 260 North Kimball Avenue. 10. Other items for discussion: (There are no items on this agenda.) 11. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, February 26, 2010, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. Lori Payne, TR C t City Secretary If you plan to attend this pu'Nic r%gptin9,and b~ave a disability that requires special needs, please advise the City Secretary's'-office y48 twtrs in advance at 817-748-8016 and reasonable accommodations will be made to°arsist` 6u. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 2, 2010 Page 6 of 7 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. Michael Kenny vs. City of Southlake. April 2008. 2. Jayson Steele vs. City of Southlake. August 2008. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Section 418.183(f): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda March 2, 2010 Page 7 of 7 weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism-related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safetv The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork