2012-09-25 CITY O F
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING: September 25, 2012
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 3A
Southlake Arts Council Members Present: Chair Leslie Bartlett, Vice Chair Carol
Knox, Secretary Leslie Ann Walker and Southlake Arts Council member Jesika Cook
Southlake Arts Council Members Absent: Merlene Ingraham, Terry Messing and
Tammy Hashemian
Staff Members Present: Jim Blagg, Assistant City Manager /Operations, Deputy
Director Community Services- Library Kerry McGeath and Assistant to the Director of
Community Services Candice Edmondson
Others Present: Lee Koch, president, Arts Council Northeast
Agenda Item No. 1 - Call to Order: Chair Bartlett called the meeting to order at 6:04
p.m.
Agenda Item No. 2 — Boards and Commission Orientation — Assistant City Manager
Blagg presented the orientation material and distributed a Boards and Commissions
Handbook to Southlake Arts Council members. Board members were asked to
complete necessary online training and to turn in the required forms included in the
notebook.
Agenda Item No. 3A — Consent: Approval of the minutes from the August 14, 2012
Southlake Arts Council meeting — There were no changes to the minutes.
A motion was made to approve the minutes as read.,
Motion: Walker
Second: Cook
Ayes: Bartlett, Cook, Knox and Walker
Nays: None
Vote: 4 -0
Motion Carried.
Agenda Item No. 4A — Consider: Recommendation on renewal of Community
Services Agreement with APEX Arts League for the term October 1, 2012 —
September 30, 2015 — Deputy Director McGeath presented the community services
agreement with APEX Arts League. The item was briefly discussed.
A motion was made to recommend City Council approve the renewal of the Community
Services Agreement with APEX Arts League as stated.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 25, 2012 Southlake Arts Council Meeting
Page 2 of 3
Motion: Knox
Second: Cook
Ayes: Bartlett, Cook, Knox and Walker
Nays: None
Vote: 4 -0
Motion carried.
Agenda Item No. 4B — Consider: Recommendation on renewal of Community
Services Agreement with Arts Council Northeast for the term October 1, 2012 —
September 30, 2015 — Deputy Director McGeath presented the community services
agreement with Arts Council Northeast. The item was discussed.
Lee Koch, president, Arts Council Northeast, distributed brochures and addressed the
Arts Council about the musical events that are provided for in the agreement.
A motion was made to accept the renewal of the Community Services Agreement with
Arts Council Northeast as presented.
Motion: Cook
Second: Knox
Ayes: Bartlett, Cook, Knox and Walker
Nays: None
Vote: 4 -0
Motion carried.
Agenda Item No. 5A. Discussion: "Fall Through the Lens" September 9, 2012
Reception and Photography Exhibit September 9- October 31, 2012 in Southlake
Town Hall Lobby — The Southlake Arts Council discussed the reception and
commended all who had a part in making the venue successful. Deputy McGeath will
send Thank You cards to vendors (McAlisters, Corner Bakery, Starbucks, Calloways)
that provided refreshments and decorations. Publicity of events may be improved by
having larger signs. A suggestion was made to enhance future receptions by having
supplemental music played during the entertainment intermissions.
Agenda Item No. 6 - Public Forum: No one was present to address the Arts Council.
Assistant to the Director of Community Services Candice Edmondson was introduced to
the Arts Council. Ms. Edmondson will replace Jim Blagg as staff liaison upon his
retirement in January 2013.
Agenda Item No. 7 — Adjournment
A motion was made to adjourn the meeting at 6:40 p.m.
Motion: Knox
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the September 25, 2012 Southlake Arts Council Meeting
Page 3 of 3
Second: Walker
Ayes: Bartlett, Cook, Knox and Walker
Nays: None
Vote: 4 -0
Motion carried.
1 •
A
C " - Leslie Bartlett, Chair
Att st:
pu
dictarws,„.)
ndice Edmondson, Assistant to the Director of Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting - TH 3A
Tuesday, September 25, 2012
Leslie Bartlett
Merlene Ingraham
0( Jesika Cook
Terri Messing
Tammy Hashemian
) (A) Leslie Ann Walker
Carol Knox
Jim Blagg (staff liaison)
�-- Kerry McGeath (staff liaison)
C r 2 Candice Edmondson (staff liaison)
Guests: / / 627/. -