2012-03-28 •
OFFICIAL MINUTES
March 28, 2012
Approved by the Southlake Library Board
CITY CI
( SOUTHLAKE
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3 Southlake Library Board Meeting:
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5 March 28, 2012 6:OOPM
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7 LOCATION: Southlake Town Hall
8 1400 Main Street, Room 3C
9 Southlake, Texas
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11 Members Present: Chair Brenda Flores and Library Board members Lori Burr; Ayako
12 Miyazaki; Kim Roberts; Cheri' Ross; Vice Chair Michelle Spradlin.
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14 Members Absent: Sally Biersmith
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16 Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
17 Library; Jennifer Tucker, Operations Manager - Library.
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19 Guests: None
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21 REGULAR SESSION
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23 Agenda Item No. 1. Call to Order —
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25 The meeting was called to order by Chair Flores at 6:06 p.m.
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27 Agenda Item No. 2. Administrative Comments —
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29 A. City Librarian's Report —
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31 Mr. McGeath presented the statistics. Circulation and volunteer hours are
32 increased in spite of being closed for a goodly portion of December due to
33 the flood and reconstruction. He has added some additional statistics to
34 include online usage, study room use, proctored exams, notarizations and
35 toll tags we issued. Story time attendance is increasing.
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37 Getting an accurate read on how many people are checking out materials
38 is difficult. A mother may check out multiple books for her children, but it
39 looks like only one person checked out materials and used the Library. Mr.
40 McGeath discussed the notarizations, proctoring exams and online book
41 usage.
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43 Mr. McGeath will approach Fidelity Investments located in Westlake about
44 providing a fee for service similar to the Sabre operation.
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City of Southlake Values:
Integrity ♦ Innovation • Accountability • Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
March 28, 2012
Approved by the Southlake Library Board
1 Mr. McGeath will have a staff meeting next week that focuses on customer
2 service.
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4 B. Library Statistics —
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6 Statistics were discussed in the City Librarian's report.
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8 Agenda Item 3A. Consider: Approval of the minutes from the February 22, 2012
9 Southlake Library Board meeting.
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11 The minutes were approved by a majority vote.
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13 Agenda Item No. 4. Public Forum —
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15 There was no one present to address the Library Board during the Public Forum. The
16 Public Forum was opened and closed at 6:22 p.m.
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18 Agenda Item No. 5A, Discussion: Continued Discussion of Technical Services.
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20 Ms. Tucker gave a brief update on the tagging project. She expects that we will be
21 finished in two weeks.
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23 Mrs. Pfledderer and Ms. Tucker will present a class next Thursday evening for
24 customers teaching use of ebooks and loading them onto a device. We are looking for
25 easier ways to streamline the use process. There was a discussion of streaming videos
26 and music to check out. Our vendor has old materials that most customers don't want.
27 We will wait until the whole process is better.
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29
30 Agenda Item No. 5B. Discussion: Advocacy Program Update.
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32 1. Library Fundraising Gala —
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34 Mr. McGeath discussed the gala with Ms. Tubbesing, president of FOSL. He
35 will follow up with Ms. Yelverton for the proper permissions. FOSL will need
36 to have the program to avoid a conflict of interest. The date is still set for
37 June 8th
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39 2. Potential Donor Levels
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41 Mr. McGeath, Ms. Tucker and Mrs. Pfledderer will be discussing donor levels.
42 Mr. McGeath is still in discussions with the Finance Department about using
43 utility bills for a check off donation process.
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
March 28, 2012
Approved by the Southlake Library Board
1 Agenda Item No. 5C. Discussion: Board Opportunities — National Library Week
2 Proclamation.
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4 Mr. McGeath would like the Board to attend the City Council meeting for the reading of
5 the Proclamation. Mr. McGeath, Ms. Tucker and Mrs. Pfledderer will attend.
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7 The Library will be closed over the Easter weekend.
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9 Mrs. Pfledderer and Mr. McGeath will be discussing the Library with the Lions Club at
10 their meeting April 5 Ms. Tucker and Mr. McGeath will be attending other community
11 events.
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13 The Library is providing more information on the Library Blog, Facebook, and My
14 Southlake News to reach more people.
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16 Agenda Item No. 5D. Discussion: Texas Library Association Update.
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18 Texas Library Association meets in Houston this year at the George Brown Convention
19 Center from April 16 -20. Mr. McGeath, Mrs. Pfledderer and Ms. Tucker will be
20 attending.
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22 Agenda Item No. 5E. Discussion: Friends of Southlake Library (FOSL) Update.
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24 We will be asking FOSL for financial support for Summer Reading Club. The kickoff will
25 be combined with the Community Services kickoff. A musical group will be hired to
26 perform during the event on May 19 from 10am -2pm in the park in front of the Town
27 Hall.
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29 Agenda Item No. 6. Adjournment.
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31 Chair Flores adjourned the meeting at 6:49 p.m.
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37 Brenda Flores, Chair
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42 Kerry McGeath, D puty Director, Southlake Public Library
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45 A recording of this meeting may be requested in the Office of the City Secretary.
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork