2007-02-06
CITY OF SOUTHLAKE
OFFICIAL RECORD
REGULAR CITY COUNCIL MEETING MINUTES: FEBRUARY 6. 2007
LOCATION:
1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tern Carolyn Morris,
Deputy Mayor Pro Tern John Terrell, and Councilmembers Laura K. Hill, Gregory Jones, and
Virginia M. Muzyka.
CITY COUNCIL ABSENT: Councilmember Vernon Stansell.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Jim Blagg,
Assistant to the City Manager Ben Thatcher, Community Relations Officer Pilar Schank,
Manager of Information Services Gary Gregg, Information Systems Technician Sam Cobb,
Director of Community Services Steve Polasek, Parks Project Coordinator Julie Dove, Parks
Crew Leader Andy Alvarado, Chief of Fire Services Robert Finn, Chief of Police Services Wade
Goolsby, Police Lieutenant Ashleigh Douglas, Police Lieutenant Rhonda Moore, Adult Services
Librarian Jesse Ephraim, Economic Development Director Greg Last, Economic Development
Specialist Stefanie Wagoner, Economic Development Administrative Assistant Valerie Malta,
Finance Director Sharen Jackson, Director of Human Resources Kevin Hugman, Human
Resource Analyst Stacey Black, Human Resources Administrative Secretary Karen Webster,
Custodian Manual Alvarez, Director of Planning Ken Baker, Chief Planner Jayashree Narayana,
Senior GIS Analyst Daniel Ford, Planner Clayton Comstock, Chief Building Official Paul Ward,
Building Inspector Kevin Northcutt, Plans Examiner Skip Vandergrifft, Building Inspections
Office Assistant Holly Blake, Building Inspections Office Assistant Dianna Brawner, Director of
Public Works Robert H. Price, Public Works Operations Manager Chuck Kendrick, Water
Utility Maintenance Worker II Anthony Blain, Equipment Operator Tim Hackrott, Equipment
Operator Steve Stokes, City Attorney Tim Sralla, and City Secretary Lori Farwell.
WORK SESSION:
Agenda Item No. 1. Call to order. The work session was called to order by Mayor Wambsganss
at 5:11 p.m.
Agenda item No.2. Invocation. David Whitington from Christ Our King Church gave the
invocation. Mayor Wambsganss led the Pledge of Allegiance.
Agenda Item No.3. fACTION Award presentations. City Manager Yelverton made opening
comments regarding the fACTION awards. Director Hugman made a presentation and
introduced the fACTION award recipients: Senior GIS Analyst Daniel Ford, Planner Clayton
Comstock, Human Resource Analyst Stacey Black, Police Lieutenant Ashleigh Douglas,
Building Inspections Office Assistant Holly Blake, Building Inspections Office Assistant Dianna
Brawner, Custodian Manual Alvarez, Police Corporal Community Initiatives Michael Bedrich,
Building Inspector Kevin Northcutt, Parks Crew Leader Andy Alvarado, Human Resources
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 6, 2007
Page 1 of8
Administrative Secretary Karen Webster, Police Officer Lance Montee, Economic Development
Administrative Assistant Valerie Malta, Library Administrator Kerry McGeath, Adult Services
Librarian Jesse Ephraim, Equipment Operator Mark Cisneros, Police Officer David Aldridge,
Water Utility Maintenance Worker II Gary Aguirre, Water Utility Maintenance Worker II
Anthony Blain, Equipment Operator Tim Hackrott, Water Utility Maintenance Worker II David
Louallen, and Equipment Operator Steve Stokes.
Agenda Item No.4. Strategic planning session. Assistant to the City Manager Thatcher updated
Council on the strategic management system. Individual department presentations were made by
Fire Chief Finn, Director Polasek, and Director Baker.
Agenda Item No.5. Discussion of all items on tonight's meeting agenda. City Council reviewed
the consent agenda items with city staff. Item 41 was removed from the consent agenda. The
work session ended at 6:01 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order. The regular seSSIOn was called to order by Mayor
Wambsganss at 6:01 p.m.
Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced City Council would be
going into Executive Session pursuant to the Texas Government Code, Section 551.071,
Consultation with attorney; Section 551.072, deliberation regarding real property; and Section
551.087, deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 6:01 p.m. Executive Session began at 6:15 p.m. and ended at 6:56 p.m.
Agenda Item No. 2B. Reconvene. Mayor Wambsganss reconvened the regular meeting at 7:10
p.m. and asked if any action was necessary from Executive Session.
Motion was made to direct staff to proceed with preparation of an economic development
agreement as discussed in executive session.
Motion: Terrell
Second: Morris
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6-0
Agenda Item No. 3A. Mayor's Report. Mayor Wambsganss announced upcoming meetings and
events.
Agenda Item No. 3A1. Proclamation for the Carroll Senior High School football team. Mayor
Wambsganss read into the record a proclamation for Carroll Dragons Day and presented team
members with individual copies in recognition of their perfect season and their recent win of the
Class 5A Division II State Championship game.
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 6, 2007
Page 20f8
Agenda Item No. 3A2. Proclamation for the Bob Jones Nature Center Great Backvard Bird
Count. Mayor Wambsganss presented the proclamation to Tamara McMillan in celebration of
the upcoming Great Backyard Bird Count which takes place on February 16 - 19, 2007, at the
Bob Jones Nature Center.
Agenda Item No. 3B. Financial Report. A written report was included in Council's packets.
Agenda Item No. 3C. Local Business Report. Economic Development Specialist Wagoner
introduced John Lofton from Flight Simulation for Everyone who introduced his son's local
business to Council.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council
and are enacted with one motion.
Agenda Item No. 4A. Approve the minutes from the January 16. 2007. regular City Council
meeting. A presentation was not made on this item.
Agenda Item No. 4B. Approve proposed names for Watermere Park. Central Park. Estes Park.
The Cliffs Park. and Oak Pointe Park. A presentation was not made on this item. Council
approved all names with the exception of Estes Park which was removed.
Agenda Item No. 4C. Ratifv Town Square. Phase I and II. maintenance contracts for street
sweeping and power washing. Director Price presented this item to Council during the work
seSSIOn.
Agenda Item No. 4D. Authorize an amended Residential Developer's Agreement with 4F
Development/EP4. L.P.. for Estes Park Phase IV. located on the east side North White Chapel
Boulevard and south of East Dove Road. A presentation was not made on this item.
Agenda Item No. 4E. Authorize an amended Residential Developer's Agreement with 985
Randol Mill. L.P.. for Palomar Estates. located on the east side of Randol Mill Avenue and south
of Kingswood Drive. A presentation was not made on this item.
Agenda Item No. 4F. Resolution No. 07-006. appoint members to the SPIN Standing Committee.
A presentation was not made on this item. Council made the following reappointments with two
year terms ending December 2008: SPIN #6 Lou Hillman, SPIN #8 Pattie Minder, SPIN #10 Vic
Awtry, SPIN #12 Wendi Carlucci, SPIN #14 Kim Harper, SPIN #16 Jon Weirsum, SPIN Senior
Representative David Baltimore, and SPIN Youth Representative Eric Wang. Council made the
new appointment of SPIN #11, Bob Gray, for a one year term ending December 2007. In
accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
PROVIDING FOR THE APPOINTMENT OF NEIGHBORHOOD REPRESENTATIVES TO
THE STANDING COMMITTEE OF THE SOUTHLAKE PROGRAM FOR THE
INVOL VEMENT OF NEIGHBORHOODS (SPIN); PROVIDING AN EFFECTIVE DATE.
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 6, 2007
Page 3 of8
Agenda Item No. 4G. Resolution No. 07-007. amend the City of Southlake City Vehicle Policy.
A presentation was not made on this item. In accordance with Section 4.21 of the City Charter,
the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, TO
AMEND THE CITY VEHICLE POLICY AS ESTABLISHED BY RESOLUTION NO. 02-024.
Agenda Item No. 4H. Approve agreement clarifying tax abatements for Sabre Holdings. A
presentation was not made on this item.
Agenda Item No. 4J. ZA06-143. Preliminary Plat for Wimbledon Estates (f.k.a. Preston Oaks).
located at 1331 Sunshine Lane and 1778 East Highland Street. Current Zoning: SF-lA Single
Family Residential District. SPIN Neighborhood #5. A presentation was not made on this item.
Agenda Item No. 4K. ZA06-l68. Plat Revision for Lot 1R. Block L Pecan Acres. being a
revision of Lots 1 and 2. Block L Pecan Acres. located at 1300 North Sunshine Lane. Current
Zoning: RE Single Family Residential Estate District. SPIN Neighborhood #5. A presentation
was not made on this item.
Agenda Item No. 4L. Consider SP07-024. Variance to Sign Ordinance No. 704-C for Aventerra.
located at the northeast comer of North White Chapel Boulevard and East State Highway 114. A
staff presentation was not made on this item. Applicant Buck Driggers answered Council's
questions.
Agenda Item No. 4M. Consider SP07-032. Variance to the Southlake Town Square Grand
Avenue District Conditional Sign Permit for Trulucks located at 1420 Plaza Place. A
presentation was not made on this item.
Motion was made to approve consent agenda items 4A; 4B to approve all proposed park names
but Estes Park and to remove that item from consideration; 4C; 4D; 4E; 4F to appoint the
following members for two year terms ending December 2008: SPIN #6 Lou Hillman, SPIN #8
Pattie Minder, SPIN #10 Vie Awtry, SPIN #12 Wendi Carlucci, SPIN #14 Kim Harper, SPIN
#16 Jon Weirsum, SPIN Senior Representative David Baltimore, and SPIN Youth
Representative Eric Wang and to appoint Bob Gray, SPIN #11, with a one year term ending
December 2007; 4G; 4H; 4J subject to Plat Review Summary No.5, dated January 31, 2007; 4K
subject to Plat Review Summary No.4, dated January 31, 2007; 4L to approve the variance for
one additional year; and 4M to allow the two fa<;ade signs for the south elevation only. (Agenda
item 41 was removedfrom the consent agenda and considered next on the regular agenda.)
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6-0
REGULAR AGENDA:
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 6, 2007
Page 40f8
Agenda Item No. 41. Authorize a Tree Mitigation Agreement for Lots 5 and 6. Block L Miracle
Pointe. This item was removed from the consent agenda. Council heard this item immediately
after the consent agenda was approved. Director Baker presented this item to Council. Builder
Berwyn McAninch answered Council's questions.
Motion was made to approve a Tree Mitigation Agreement for Lots 5 and 6, Block 1, Miracle
Pointe requiring that on lot 5, the builder will contact the property owners to determine the exact
placement of the replacement trees, will assure that the trees on the Eberharts property will not
be damaged by the construction process, will keep the drains cleaned out throughout the
construction process, and will agree to lower the pad site 20 to 30 inches.
Motion: Morris
Second: Terrell
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6-0
Agenda Item No.5. Public Forum. Mayor Wambsganss opened the public hearing.
Agenda Item No. 5A. Presentation by Frank Barrows related to drainage concerns. Mr. Barrows,
1203 Oakhurst Drive, Southlake, Texas, presented information on a recent flooding issue at his
home.
Mayor Wambsganss closed the public hearing.
Agenda Item No. 6A. ZA07-007. Revised Site Plan for Block 22. Southlake Town Square.
located at 1500 East Southlake Boulevard. Current Zoning: DT Downtown District. SPIN
Neighborhood #8. Director Baker presented this item to Council. Applicant Brian Stebbins made
a presentation and answered Council's questions.
Mayor Wambsganss opened the public hearing.
Mike Mills, 1528 Main Street, Southlake, Texas, commented on the changes in access to Central
Park.
Mayor Wambsganss closed the public hearing.
Motion was made to approve ZA07-007, Revised Site Plan for Block 22, Southlake Town
Square, located at 1500 East Southlake Boulevard subject to Review Site Plan Review Summary
No.1, dated January 31, 2007, specifically granting the variance as requested on stacking depths;
clarifying that the east-west sidewalk connection proposed shall be on the northern property line;
accepting the developer's agreement to construct a sidewalk connector from the sidewalk along
the northern edge of the site to the trail in the park with the city reimbursing the developer; and
location of the sidewalk connector to be worked out with city staff.
Motion: Jones
Second: Terrell
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 6, 2007
Page 5 018
Nays: None
Approved: 6-0
Agenda Item No. 7A. Ordinance No. 480-512. 1st Reading (ZA06-189). Zoning Change and Site
Plan for proposed Southlake Design Center. located at 280 Commerce Street. Current Zoning: S-
P-l Detailed Site Plan District. Requested Zoning: S-P-l Detailed Site Plan District. SPIN
Neighborhood #7. Director Baker presented this item to Council. Applicant Bill Vaughan, 401
Marshall Road, Southlake, Texas, answered Council's questions.
Motion was made to approve Ordinance No. 480-512, 1 st Reading (ZA06-189), Zoning Change
and Site Plan for proposed Southlake Design Center, subject to the recommendations of the
Planning and Zoning Commission, requiring the applicant to bring back additional drawings on
second reading depicting architectural features on the north side, and subject to Site Plan Review
Summary No.2, dated January 12,2007.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6-0
Mayor Wambsganss called for a break at 8:37 p.m. and reconvened the meeting at 9:01 p.m.
Agenda Item No. 9A. Consider SP06-401A. Amendment to the Conditional Sign Permit for
Jellico Square located at the northwest comer of West Southlake Boulevard and Randol Mill
Avenue. Chief Planner Narayana presented this item to Council. Applicant Walter Fenninger
made a presentation and answered Council's questions. Council discussed this item.
Motion was made to approve SP06-401A, Amendment to the Conditional Sign Permit for Jellico
Square located at the northwest comer of West Southlake Boulevard and Randol Mill A venue,
subject to the sign being as presented this evening, with the lettering on the three sub-tenants
being of the same color and font.
Motion: Terrell
Second: Morris
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6-0
Agenda Item No. 9B. Consider SP07-028. Amendment to the Conditional Sign Permit for Shops
of Southlake. located at the southeast comer of East Southlake Boulevard and South Carroll
A venue. Chief Planner Narayana presented this item to Council. Applicant David Palmer
answered Council's questions. Council discussed this request.
Motion was made to approve SP07-028, Amendment to the Conditional Sign Permit for Shops of
Southlake, located at the southeast comer of East Southlake Boulevard and South Carroll
A venue, approving the Cherish sign request conditionally for six months from the date of
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 6, 2007
Page 60f8
opening and requiring the developer to come back for permanent signage approval prior to that
date, and to deny the request for the blade signs.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6-0
Agenda Item No. 9C. Consider adoption of Bicentennial Park Schematic Design. Director
Polasek presented this item to Council. Anne Wise, 904 Brazos Drive, Southlake, Texas,
discussed the plans and the development of Safety Town within the park.
Motion was made to adopt the Bicentennial Park Schematic Design as presented with the loop
trail.
Motion:
Second:
Ayes:
Nays:
Approved:
Terrell
Muzyka
Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
None
6-0
Agenda Item No. 9D. Award construction contract for the Continental Boulevard 12" Water Line
Improvements, Woodland Heights Sanitary Sewer Improvements, and Quail Creek/N-2
Interceptor Sanitary Sewer Improvements to Hall Albert Construction L.P. and provide for
construction phase contingencies. Director Price presented this item to Council.
Motion was made to award construction contract for the Continental Boulevard 12" Water Line
Improvements, Woodland Heights Sanitary Sewer Improvements, and Quail Creek/N-2
Interceptor Sanitary Sewer Improvements to Hall Albert Construction L.P. and provide for
construction phase contingencies.
Motion: Terrell
Second: Morris
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6-0
Executive Session. Mayor Wambsganss announced City Council would be going into Executive
Session pursuant to the Texas Government Code, Section 551.071, Consultation with attorney;
Section 551.072, deliberation regarding real property; and Section 551.087, deliberation
regarding economic development negotiations. City Council adjourned for Executive Session at
10:00 p.m. Executive Session began at 10:05 p.m. and ended at 11 :00 p.m.
Reconvene. Mayor Wambsganss reconvened the regular meeting at 11 :00 p.m. and asked if any
action was necessary from Executive Session. No action was necessary.
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 6, 2007
Page 7018
Agenda Item No. 11. Adjournment. Mayor Wambsganss adjourned the meeting at 11 :00 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
ATTEST:
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Lori A. Farwell, TRMC
City Secretary
(/~~
Andy Wambsganss
Mayor
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REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 6, 2007
Page 80f8