2003-04-01 City of Southlake
CITY COUNCIL MEETING
April 1, 2003
MINUTES
CITY COUNCIL PRESENT: Mayor Rick Stacy, Mayor Pro Tem W. Ralph Evans (arrived at
7:09 p.m.), Deputy Mayor Pro Tem Greg Standerfer. Councilmembers: Carolyn Morris, Rex
Potter, Keith Shankland, and Tom Stephen.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Billy Campbell, Assistant City Manager Shana Yelverton,
Assistant to the City Manager John Eaglen, Senior Planner Dennis Killough, Senior Planner Ken
Baker, Public Works Director Pedram Farahnak, Deputy Director of Public Works Charlie
Thomas, Assistant to the Public Works Director Valerie Bradley, Finance Director Sharen Elam,
Economic Development Director Greg Last, Economic Development Specialist Betsy Boyett,
Director of Public Safety Rick Black, Deputy Director of Administrative Services Garland
Wilson, Interim Fire Chief Robert Finn, Plans Examiner Skip Vandergrifft, Director of
Community Services Malcolm Jackson, Director of Human Resources Kevin Hugman, Manager
of Technical Services Gary Gregg, Secretary to the City Manager Kim Bush, Deputy City
Secretary Tara Brooks, Office Assistant Jason Kinney, City Attorney E. Allen Taylor, City
Attorney Tim Sralla, and City Secretary Lori Farwell.
WORK SESSION: The work session was called to order by Mayor Stacy at 5:42 p.m.
City Council reviewed the agenda items with city staff and applicants. Council added Items 7I,
8C to table, and 8D to the consent agenda.
REGULAR SESSION:
Agenda Item No. 1, Call to order: The regular session was called to order by Mayor Stacy at
6:00 p.m.
A 30- second message to parents from the Drug and Alcohol Awareness Committee was
presented.
Agenda Item No. 2A, Executive Session: Mayor Stacy announced that the City Council would be
going into Executive Session pursuant to the Texas Government Code, Section 551.071,
consultation with city attorney; Section 551.072, deliberation regarding real property; Section
551.073, deliberation regarding prospective gift; Section 551.074, deliberation regarding
personnel matters; Section 551.076, deliberation regarding security devices; and Section
551.087, deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 5:51 p.m. Executive Session began at 6:12 p.m. and ended at 6:37 p.m.
Agenda Item No. 2B, Reconvene: The Mayor reconvened the regular meeting at 6:51 p.m.
Motion to authorize the City Manager to enter into a Settlement Agreement with David A. Gray
as discussed in Executive Session (Item #5C).
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 1 OF 11
Motion: Standerfer
Second: Stephen
Ayes: Stephen, Shankland, Morris, Standerfer, Potter, Stacy
Nays: None
Approved: 6 -0
Agenda Item No. 3: The invocation was presented by Matt Turner, Southlake Harbor Church.
Agenda Item No. 4, Reports:
A. Mayor's Report: The Mayor announced upcoming meetings and events. He presented a
proclamation for Building Safety Week to Director of Public Safety Rick Black, Deputy
Director of Administrative Services Garland Wilson, Plans Examiner Skip Vandergrifft,
and Chief Building Official Paul Ward. The Mayor also presented a proclamation for the
Great American Cleanup/Beautify Bicentennial Park Day to Director of Community
Services Malcolm Jackson.
B. City Manager's Report: The City Manager announced a candlelight service at 6:45 p.m. on
April 4 at Town Hall in support of our troops serving overseas.
C. Park and Recreation Board Report: Boardmember Liz Durham updated the Council on the
progress of Bob Jones Park and the Liberty Garden construction, new staff at Community
Services, and the ballfields at Bicentennial Park.
D. Library Board Report: Boardmember Maria Cameron thanked John Eaglen for his
supervision of the Library. She updated the Council on the processing of the Baker and
Taylor books, announced that the Southlake Library Foundation was dissolved, and advised
on upcoming library events.
E. Southlake 2025 Committee Report: Al Morin updated the Council on the Committee's
meetings. He said they are about to complete the informational phase and will go into
Phase Two where they will define and analyze the issues. They will then move into Phase
Three where they will obtain input from the community.
F. SPIN Report: Jeff Wang announced a city candidate's forum will be held at Town Hall on
April 8.
G. Local Business Report: Leah Shafer from Out of the Garden introduced her business to the
Council.
Mayor Pro Tem Ralph Evans arrived at the meeting.
Consent Agenda:
5A. Approval of the minutes of the City Council regular meeting held on March 18, 2003.
Approved as presented.
5B. Approval of September 30, 2002, Comprehensive Annual Financial Report. City Charter
requires the City to have an independent audit performed by a Certified Public
Accountant at the close of each fiscal year. Weaver and Tidwell, L.L.P., Certified Public
Accountants, performed the audit for fiscal year 2002. Terry Ford, Partner, answered
Council's quest ions and stated they issued what is called a "clean opinion."
5C. Authorize the City Manager to enter into a Settlement Agreement with David A. Gray.
This item was discussed during Executive Session and a separate motion was made.
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 2 OF 11
7I. Resolution No. 03 -024, Endorsing the implementation of a continuing Pretreatment
Program as required by 40 Code of Federal Regulations (CFR) 403 for the Central
Regional Wastewater System. On March 18, 2003, the City Council unanimously
approved first reading of Ordinance No. 836, Industrial Wastewater Ordinance for the
City of Southlake. The purpose of Ordinance No. 836 is compliance with the Federal
Clean Water Act, 40 CFR 403. The objective of Ordinance No. 836 is to enable the
Publicly Owned Treatment Works (POTW) to perform at optimum level, improve quality
of sludge for beneficial use; and meet the permit parameters of the National and Texas
Pollution Discharge Elimination System. Resolution No. 03 -024 confirms City Council's
commitment for continuing Pretreatment Program for protection of POTW and a cleaner
environment. This resolution is required by federal law to ensure the City's commitment
to fund the program. Currently, the City has no industrial users so the budget impact will
be minimal. The Trinity River Authority includes pertinent charges for this work, if
required, in their monthly billing to the Public Works annual operating budget for
wastewater maintenance.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE TEXAS, ENDORSING THE
IMPLEMENTATION OF A CONTINUING PRETREATMENT PROGRAM AS
REQUIRED BY 40 CFR 403 FOR THE CENTRAL REGIONAL WASTEWATER
SYSTEM.
8C. ZA02 -125, Site Plan for Harris Methodist Southlake. Tabled to the April 15, 2003, City
Council meeting.
8D. Ordinance No. 480 -418, ls` Reading (ZA03 -009) Zoning change for a portion of the
property located at 1660 West Continental Boulevard. The purpose of this request is to
receive approval of a zoning change request from RE Single Family Residential Estate
District to SF -20A Single Family Residential District on a 0.90 acre portion of the total
6.4 acre site to allow for construction of a home for a family member. The Planning and
Zoning Commission recommended approval on March 20, 2003.
Motion was made to approve consent agenda items 5A; 5B; 7I; 8C to table to April 15, 2003;
and 8D.
Motion: Standerfer
Second: Shankland
Ayes: Evans, Shankland, Morris, Standerfer, Potter, Stephen, Stacy
Nays: None
Approved: 7 -0
REGULAR AGENDA
Agenda Item 6. Public Forum. No one spoke.
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 3 OF 11
Agenda Item No. 7A. Resolution No. 03 -021 (ZA03 -013) Specific Use Permit for Southlake
Town Square for single - family residential attached dwelling units in Southlake Town Square,
Phase IV. Senior Planner Dennis Killough presented this item to the Council. This property is
located on the east side of Central Avenue, north side of East Southlake Boulevard and the
south side of SH 114. The purpose of this request is to allow up to 115 single family attached
residential units on approximately 13.8 acres. There are a total of 127 lots consisting of 97
residential lots, 18 optional (residential or commercial lots) and 13 common areas. The
optional lots must be designated as residential or commercial lots at the time of building
permit. If they are to be designated as commercial lots, a site plan approval by the City
Council, preceded by a recommendation by the P &Z Commission will be required. Once
designated as a residential or commercial use, P &Z Commission and Council approval will be
required to change the use. The plans submitted are compliant with the DT Downtown district
regulations and design guidelines. The Planning and Zoning Commission recommended
approval on March 6, 2003.
Public Hearing opened.
Rita Mills, 714 Wentwood Drive, Southlake. Spoke in support. She said her nest is empty and
she is on the list of potential residents of the Brownstones. She thinks Council's time spent and
dedication on researching the Brownstones has made it into a better development but thinks it is
time to approve it.
Terry Walter, 907 Westminster Way, Southlake. Spoke in opposition of the request as submitted.
He said he moved to Southlake for the open feel, the school district, and the low density. He said
Council is not only voting tonight on a development, they are voting on the direction of this city.
He suggested that Council approve the first 28 units and once those are finished and sold, begin
the next 28 units and so on.
Public Hearing closed.
Brian Stebbins of Cooper and Stebbins answered questions from the Council.
Councilmember Morris asked Mr. Stebbins when the six acre park will be dedicated to the city.
Mr. Stebbins said he would like to discuss the ability of SPDC to come to an agreement with
regards to park improvements. That discussion would be inappropriate to hold until it is
confirmed as to what is being placed around the park property. He said they are not stepping
back from the concept of a park dedication; it is where they started, and where they still are.
Mayor Stacy asked if they are giving the six acre area to the city at this point. Mr. Stebbins said
there is a process for giving it to the city, but the idea is to dedicate it to the city at no cost to the
taxpayer. He would like to talk about who is going to do what and discuss the nature of the park.
Councilmember Potter asked if Mr. Stebbins would be willing to leave the residential at 96 units
and for the remainder to be commercial units. Mr. Stebbins gave a qualified no and presented the
reasons why to Council. He said there will be 96 residential units with 18 units being either
commercial or residential depending on the rest of the development
Councilmember Potter said he has come a long way but cannot support 114 units.
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 4 OF 11
Mayor Stacy commended the applicant on his dedication to the process. He said he was not
excited about this project from the beginning, but after working on it for a year, he thinks all of
the concerns regarding high density are not applicable to this development. He thinks it is a
beautiful project, and it will be very successful. He does not think this development will impact
the schools at all except from a positive aspect, financially.
Councilmember Morris said she too has expressed concerns throughout this process and still has
residual concerns regarding high density. She has always been a big supporter of Town Square
and said Mr. Stebbins has done a beautiful job with this development. She is confident that Mr.
Stebbins will make every effort that the developers of the residential units will also do a beautiful
job. She said the Council has worked very hard to limit the number of units. The proper
ordinances are in place, the land use plan is amended, and guidelines have been developed. She
has talked to a number of residents over the last year and many have told her they have changed
their minds. She feels she must represent the people's wishes.
Mr. Stebbins said 30 residential units are in the first phase. They will pre -sale 30 to 40% before
they begin construction of the residential units.
Councilmember Stephen reviewed the financial impact analysis of the Brownstones. He said the
numbers presented were approved both by the Director of Finance Sharen Elam and the CISD
Business Manager Jim Schiele.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR SINGLE FAMILY
ATTACHED RESIDENTIAL DWELLING UNITS ON PROPERTY WITHIN
THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS
TRACT 2A AND A PORTION OF 2A5, R. EADS SURVEY, ABSTRACT NO.
481, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ",
AND AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND
PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 03 -021 (ZA03 -013).
Motion: Stephen
Second: Standerfer
Ayes: Shankland, Morris, Standerfer, Stephen, Evans, Stacy
Nays: Potter
Approved: 6 -1
Agenda Item No. 7D. ZA02 -044, Preliminary Plat for Southlake Town Square, Phase IV. Senior
Planner Dennis Killough presented this item to the Council. This is the preliminary plat containing
the residential "brownstones." It also includes the six -acre park, shown as Block 22 and a 5.5
acre block fronting SH 114, shown as Block 19. No immediate plans for development of Block
19 are proposed. It has been included to address the changes in its boundary due to the
"brownstone" proposal. On May 23, 2002, the Planning and Zoning Commission recommended
approval subject to Preliminary Plat Review Summary No. 2, dated May 17, 2002.
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 5 OF 11
Motion was made to approve ZA02 -044 subject to Plat Review Summary No. 4, dated March 28,
2003.
Motion: Stephen
Second: Standerfer
Ayes: Morris, Standerfer, Potter, Stephen, Evans, Shankland, Stacy
Nays: None
Approved: 7 -0
Agenda Item No. 7E. Ordinance No. 480 -337b, 2" Reading (ZA03 -008) Zoning Change and
Concept Plan for Gateway Plaza, Phase II, Wyndham Plaza. Dennis Killough presented this
item to the Council. This property is located on the northwest corner of the intersection of East
Southlake Boulevard and North Nolen Drive. The current zoning is AG Agricultural District
and S -P -2 General Site Plan District. The requested zoning is S -P -2 General Site Plan District.
The purpose is to revise the currently approved concept plan and add the one acre AG zoned
property to the west of the site (between Gateway Plaza II and Liberty Bank) to the Gateway
Plaza, Phase II, zoning boundary. Variances are being requested on stacking for Drives `A'
and `C,' and the applicant is requesting a waiver from the required number of landscape
islands and to be allowed the use of larger islands as shown on the concept plan. The Planning
and Zoning Commission approved this item subject to review and granting the requested
variance in stacking on March 6, 2003. The City Council approved on first reading on March 18,
2003. There have been no changes since City Council's first reading. Applicant Terry Wilkinson
was available to answer the Council's questions.
No one spoke during the Public Hearing.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR
TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING
LEGALLY DESCRIBED AS LOT 1, BLOCK 1, GATEWAY PLAZA PHASE
2, ACCORDING TO THE PLAT RECORDED IN CABINET A, SLIDES 6093,
6094, & 6095, PLAT RECORDS, TARRANT COUNTY, TEXAS, AND
TRACT 1B1, SITUATED IN THE S. FREEMAN SURVEY, ABSTRACT NO.
525 AND THE T. EASTER SURVEY, ABSTRACT NO. 474, BEING
APPROXIMATELY 5.13 ACRES, AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM "AG " AGRICULTURAL DISTRICT
AND "S -P -2" GENERALIZED SITE PLAN DISTRICT WITH "C -3" GENERAL
COMMERCIAL DISTRICT USES TO "S -P -2" GENERALIZED SITE PLAN
DISTRICT WITH "C -3" GENERAL COMMERCIAL DISTRICT USES AS
DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO
AND INCORPORATED HEREIN AS EXHIBIT "B ", SUBJECT TO THE
SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE
ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 6 OF 11
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Ordinance No. 480 -337b (ZA03 -008) subject to Concept Plan
Review Summary No. 3, dated March 28, 2003, granting the requested variances.
Motion: Potter
Second: Standerfer
Ayes: Standerfer, Potter, Stephen, Evans, Shankland, Morris, Stacy
Nays: None
Approved: 7 -0
Agenda Item No. 7F. ZA03 -012, Site Plan for Gateway Plaza, Phase II, Wyndham Plaza.
Senior Planner Dennis Killough presented this item to the Council. This is the site plan
associated with the previous agenda item. The site plan is identical to the concept plan and
includes the building elevations. A variance to articulation requirements on the west wall of
Building 12 and the east wall of Building 13 is requested. The applicant is also requesting that
concrete tilt wall with a synthetic stucco texture be permitted on various portions of the
buildings. The Planning and Zoning Commission recommended approval subject to review and
approving variances as requested, on March 14, 2003. Applicant Terry Wilkinson was
available to answer Council's quest ions.
No one spoke during the Public Hearing.
Motion was made to approve ZA03 -012 subject to Site Plan Review Summary No. 3, dated
March 28, 2003, granting the requested variances.
Motion: Potter
Second: Standerfer
Ayes: Potter, Stephen, Evans, Shankland, Morris, Standerfer, Stacy
Nays: None
Approved: 7 -0
Agenda Item No. 7G. ZA03 -011, Site Plan on property described as Southlake Corners, Lot 2A,
Block 1, Farrar Addition. Senior Planner Dennis Killough presented this item to the Council.
This is a site plan proposal for re- development of the Wal -Mart site. The plan proposes a
111,000 sf, three anchor main building, reusing a portion of the existing building, and a 25,000 sf
retail building at the southeast corner of the property, and a 19,000 sf retail building at the
northeast corner of the property. The Planning and Zoning Commission recommended approval
subject to review and specifically approving variances for driveway spacing, stacking depth,
articulation, loading dock, and requiring right - in/right -out on driveway #5. Applicant John
Maggiore of the Arcon Group located at 600 Las Colinas Boulevard, Las Colinas, answered
Council's questions.
Council agreed that the best case scenario would be to obtain a cross access easement between
this property and the Kroger center to the west. Council asked Mr. Maggiore to review all the
options to accomplish that and said the city will work with them on getting access.
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 7 OF 11
Councilmembers Morris and Potter asked the applicant to improve the appearance of the west
side of the building since it is viewed from the roadways.
Council asked the applicant to table this item for two weeks and work with staff and the
property owner to the west to obtain a cross access easement, if possible.
Motion was made to table ZA03 -011 and to continue the Public Hearing until the April 15
City Council meeting.
Motion: Standerfer
Second: Shankland
Ayes: Stephen, Evans, Shankland, Morris, Standerfer, Potter, Stacy
Nays: None
Approved: 7 -0
Agenda Item No. 7H. Ordinance No. 836, 2' Reading, Approval of Industrial Wastewater
Ordinance for the City of Southlake for compliance with applicable state and federal
regulations. Ordinance No. 836 will enable the Trinity River Authority's (TRA) Regional
Publicly Owned Treatment Works (POTW) to comply with all applicable state and federal laws
including the Clean Water Act (CWA) and the pretreatment regulations included in the 40
Code of Federal Register (CFR). The objective of this ordinance is to: 1) prevent interference
with operation of POTW; 2) prevent passage of pollutants through POTW and into local, state
and federal waste ways; 3) Ensure superior quality of sludge intended for recycling and reuse
for beneficial purposes; and 4) comply with the requirements of the National and the Texas
Pollution Discharge Elimination System permits. On September 24, 2002, the Texas
Commission on Environmental Quality (TCEQ) confirmed compliance and made final
comments on the TRA's proposed Industrial Pretreatment Program in connection with that
agency's regional wastewater treatment plant located in Grand Prairie, Texas. The
pretreatment program is required by the Federal Clean Water Act Program, 40 Code of
Federal Regulations, Chapter 403.8 (b) and 403.9 (b) and is administered by the United States
Environmental Protection Agency and the TCEQ. The pretreatment program is required for
maintenance and renewal of TRA's /Southlake's National Pollution Discharge Elimination
System (NPDES) permits which became effective on July 1, 1995. The NPDES permit is
required in part to develop the upper limits for the waste discharge parameters for all partner
cities (also known as the technically based local limits) toward meeting the surface water
quality standards. City Council approved Ordinance No. 836 on first reading March 18, 2003.
No one spoke during the Public Hearing.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
AN ORDINANCE OF THE CITY OF SOUTHLAKE REQUIRING USERS OF
THE PUBLICLY OWNED TREATMENT WORKS TO COMPLY WITH ALL
APPLICABLE STATE AND FEDERAL LAWS CONCERNING THE
INTRODUCTION OF POLLUTANTS INTO THE PUBLICLY OWNED
TREATMENT WORKS AND REQUIRING SUCH USERS TO COMPLY
WITH GENERAL PRETREATMENT REGULATIONS; AUTHORIZING THE
ISSUANCE OF WASTEWATER DISCHARGE PERMITS; PROVIDING FOR
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 8 OF 11
MONITORING, COMPLIANCE AND ENFORCEMENT ACTIVITIES;
ESTABLISHING ADMINISTRATIVE REVIEW PROCEDURES; REQUIRING
USER REPORTING; PROVIDING FOR THE SETTING OF FEES FOR THE
EQUITABLE DISTRIBUTION OF COSTS RESULTING FROM THE
PROGRAM ESTABLISHED THEREIN; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE, PROVIDING FOR A PENALTY;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN
THE OFFICIAL NEWSPAPER; AND PROVIDING FOR AN EFFECTIVE
DATE.
Motion was made to approve Ordinance No. 836, 2 Reading.
Motion: Standerfer
Second: Stephen
Ayes: Evans, Shankland, Morris, Standerfer, Potter, Stephen, Stacy
Nays: None
Approved: 7 -0
Agenda Item No. 8A. Ordinance No. 480 -TT, 1 Reading, An amendment to the
Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to the Planned Unit
Development District (PUD). Senior Planner Dennis Killough presented this item to the
Council. During the discussions and work session held by the City Council on the Southlake
Town Square request for residential brownstones, a concern was raised regarding the ability to
request ancillary uses within the Planned Unit Development Districts (i.e. residential uses in a
NRPUD and commercial uses in a RPUD). At that time, the regulations for PUDs permitted
an applicant to request up to 10% of the land area within the PUD boundary to have ancillary
uses. The City Council approved an amendment to the PUD regulations (480 -RR) removing
this provision on November 19, 2002. Following more discussions on the Southlake Town
Square residential brownstones, additional concerns were raised about the ability to make
future requests for attached, townhouse, or apartment type residential units within the RPUD
zoning district. The City Council directed staff to bring forward an amendment removing
language regarding these types of structures and to add language limiting the RPUD district to
single - family, detached type residential units. Staff was also asked to include a minimum lot
area provision for RPUD. This amendment also removes some language regarding ancillary
uses and mixed use type development that no longer applies following the removal of ancillary
use provisions. The Planning and Zoning Commission recommended denial on February 6,
2003. Their reasons were as follows: 1) they did not see any issues specific to the RPUD that
created a need for such changes to be made; 2) they stated that the brownstone issue was
separate and distinct from the RPUD and therefore should not be tied to making such changes;
and 3) they noted that such changes should be considered in a comprehensive fashion (in the
way that the MH study was done). They also noted that suggested changes to the city's PUD
standards should be made in light of the results of the Southlake 2025 planning effort, which
would provide a solid land planning basis for making changes. A super- majority vote in the
affirmative by the City Council (at least 3 %of all members) is required to overrule the P&Z's
recommendation for denial of this request.
Council discussed tabling this item to the next meeting. Next time this item comes to Council,
Deputy Mayor Pro Tem Standerfer asked staff to also include the original changes.
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 9 OF 11
Motion was made to table this item until the April 15 City Council meeting.
Motion: Standerfer
Second: Stephen
Ayes: Shankland, Morris, Standerfer, Potter, Stephen, Evans
Nays: Stacy
Approved: 6 -1
Agenda Item No. 8B. Ordinance No. 480 -294a, 1S` Reading (ZA02 -124) Rezoning and Concept
Plan for Harris Methodist Southlake. Senior Planner Dennis Killough presented this item to the
Council. This property is located on the south side of East Southlake Boulevard, approximately
1500' east of Carroll Avenue. The proposed S -P -2 Generalized Site Plan District zoning
includes all 0-1 Office District Uses and ambulatory surgery, imaging center, short stay beds
and associated services, medical- related retail (such as pharmacy and durable medical goods)
and allows up to 43 covered parking spaces as shown on the concept plan (east side of
building). The zoning will follow the 0-1 Office District Regulations except for impervious
coverage which is limited to a maximum of 66%. The maximum 0-1 impervious coverage is
65%. The northern portion of the building is two stories and the southern portion is one story.
Phase one consists of approximately 31,000 sf of hospital (6 beds) and 50,000 SF of medical
offices. Phase two will add approximately 45,000 sf of additional medical offices. The P &Z
recommended approval on February 20, 2003, subject to review, specifically denying request
for driveway variance, and approving uses and regulations as proposed. Since the P &Z action
on this item the applicant has come to agreement with the adjoining property owner on the east
for a common driveway and is no longer requesting a driveway variance. Applicant John
Hessler answered Council's questions. Mr. Hessler said they hope to break ground this
summer.
Motion was made to approve Ordinance No. 480 -294a, 1s Reading, subject to Concept Plan
Review Summary No. 4, dated March 28, 2003, allowing stacking variance as requested.
Motion: Standerfer
Second: Stephen
Ayes: Morris, Standerfer, Potter, Stephen, Evans, Shankland, Stacy
Nays: None
Approved: 7 -0
Agenda Item No. 10A. Approval of 2003 Community Services Agreement with the Southlake
Historical Society (SHS). Director of Community Services Malcolm Jackson introduced Lou
Ann Heath, who made a presentation to Council. The Southlake Historical Society (SHS) has
recently requested a limited amount of assistance from the City with their efforts in preserving
Southlake's historical information. In order to be perfectly clear on the expectations and duties of
all parties involved, staff recommends entering into a Community Services Agreement very
similar to the ones we have with other volunteer groups, such as Keep Southlake Beautiful. The
SHS proposes to serve as the city's main point of contact for the awareness, promotion, and
clearinghouse for items of historical significance to Southlake. Their request consists of the
City's agreement to post information on the City of Southlake website for promotion and
awareness, meeting dates and times, requests for assistance, and similar notices, as well as
limited storage space set aside in a secured area on a temporary basis for the storage of historical
CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 10 OF 11
items. No expenditure of funds is requested. The proposed Community Services Agreement
would be the first entered into by the City and the SHS.
Jerroll Shivers made a brief presentation regarding some of his family's historical items.
Motion was made to approve the 2003 Community Services Agreement with the Southlake
Historical Society.
Motion: Potter
Second: Stephen
Ayes: Standerfer, Potter, Stephen, Evans, Shankland, Morris, Stacy
Nays: None
Approved: 7 -0
Agenda Item 12. Meeting Adjourned. With there being no further business to discuss, the
meeting adjourned at 9:20 p.m.
a4C
Rick Stacy
Mayor
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CITY COUNCIL MEETING MINUTES, April 1, 2003, PAGE 11 OF 11