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Item 4F and 4G AudioCITY OF SOUTHLAKE Requested Action Approval of FUA's with: • Grapevine Southlake Soccer Association • Southlake Carroll Lacrosse Association ` I II Background Information • City coordinates w /local athletic Associations to provide youth athletics programs to residents • Use of City fields by Associations is documented and authorized through a Facilities Utilization Agreement (FUA) City has a separate agreement with each Association that utilizes City -owned fields /facilities 3 � The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding unrivaled quality in everything that we do. value and • • C7 Achieve highest Provide travel C3 Provide atfracdve - 4 Attract and keep convenience and unique spaces for businesses to drive top- C5 Promote opportunities for - ndards 6_ .ty and within City and for enjoyment of a dynamic and region personal interests sustainable economic partnerships and volunteer involvement - security environment B5 l 81 Achieve best -in -class B2 Collaborate with 83 Enhance resident d B4 Provide m ptave performance B6 Optl - s in all city ° cipllnes " select partners to business high quality implement service customer susta solutions int y through service of delivery and use q operational tech no _ processes �' to tourism F1 Adhere to financk Haan went F2 Invest to provide and taln high quality public assets standards L2 Enhance L3 Attract, L4 Recognize leadership develop and and Informed decisio i M Financial Considerations • Field Maintenance Fees are paid by Associations: Southlake Resident $12 per player, per season *Resident defined as a resident paying City of Southlake property taxes Non- Resident $17 per player, per season At a November 15, 2010 FUA Work Shop, the Non - Resident Fee was agreed upon by representatives from each of the associations. 5 FUA TERMS GSSA: Jan 1, 2013 — Dec 31, 2014 May be renewed for (1) 2 year period (Jan 2015 - Dec 2016) SCLA: Sept 20, 2012 — Dec 31, 2014 May be renewed for (1) 2 year period (Jan 2015 - Dec 2016) M Additional Information - Discussion Section 8 Change: Previous The ASSOCIATION, while able to use the facilities pursuant to the terms of this agreement, will in good faith work with the CITY regarding the CITY's efforts to also make such facilities available on an equitable basis to any other entity(ies) deemed suitable by the CITY that also legitimately seek to have some use of the facilities. Proposed The ASSOCIATION shall have use of the CITY owned facilities pursuant to the terms of this agreement. However, the CITY reserves the right to allocate the usage of all CITY owned fields, for CITY programs and /or for other recognized Southlake Youth Athletic Associations as deemed appropriate by the CITY. A��j 7 Citizen /Board Review ■ Staff has met with each Association and will continue to meet seasonally to allocate the required number of fields to meet Association's program needs ■ Park Board recommended approval (6 -0 -1 w/ Formella abstaining) Aug 22, 2012 ■ City Council consideration Sept 18, 2012 + Where meetings held w /affected Associations regarding amendment(s) to FUAs ? ?? 0 U "2-ITY 01 SOUTHLAKE