2012-08-22 CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: August 22, 2012
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice Chairman
Tina Wasserman, Secretary Sherry Berman and Board Members Elaine Cox, Gregg Formella,
Lori Palmer and Chad Patton
Parks and Recreation Board Members absent: None
Staff present: Director of Community Services Chris Tribble, Deputy Director Kari Happold,
Assistant to the Director Candice Edmondson and Recreation Supervisor Ryan McGrail
Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 6:02 p.m.
Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting
held July 9, 2012 — No corrections to the minutes.
B. Approve minutes from the joint City Council, Southlake Parks Development
Corporation and Parks and Recreation Board meeting held June 12, 2012 —
A minor correction to the minutes was made.
C. Absence of Parks and Recreation Board members — The Board considered
the absence of Park Board member Tina Wasserman from the July 9, 2012
meeting.
A motion was made to approve the consent agenda as presented with correction to
June 12, 2012 minutes as noted.
Motion: Cox
Second: Formella
Ayes: Berman, Cox, Formella, Palmer, Patton and Slocum
Nays: None
Abstain: Wasserman (absence at previous meeting)
Vote: 6 -0 -1
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the August 22, 2012 Parks Board Meeting
Approve 6 -0 by Park Board 9/10/12
Page 2 of 4
Agenda Item No. 3. Public Forum. No one was present during Public Forum to address the
Parks Board at this meeting.
Agenda Item No. 4. Consider:
A. Recommendation on SPDC Matching Funds request from Miracle League
of Southlake for $50,000 for construction of Miracle Field in Bicentennial
Park Phase II — Director Tribble presented the matching funds request from The
Miracle League of Southlake for a 100% match in the amount of $50,000 to
participate in the construction of the Miracle League Field in Bicentennial Park,
Phase II. SPDC will consider the request September 4, followed by City Council
on September 18, 2012. The Board discussed the request.
Phil Myer, president, The Miracle League of Southlake, was present at the
meeting in support of the request and to respond to questions from the Board.
A motion was made to recommend approval of the matching funds request from
The Miracle League of Southlake for $50,000 to participate in the construction
cost of the Miracle Field in Bicentennial Park.
Motion: Wasserman
Second: Cox
Ayes: Berman, Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 7 -0
Motion Carried.
B. Recommendation on Facilities Utilization Agreement (FUA) with Southlake
Carroll Lacrosse Association (SCLA) — Director Tribble presented the
proposed agreement with SCLA for a term of September 20, 2012 through
December 31, 2014. The City and CISD handle specific field allocations on a
season -by- season basis for all Southlake athletic associations. The FUA with
SCLA was discussed by the Board and several language changes to the FUA
were recommended to staff.
Jay Wasserman, Southlake Carroll Lacrosse Association, spoke concerning the
proposed FUA and responded to questions.
A motion was made to recommend approval of the Facilities Utilization
Agreement with Southlake Carroll Lacrosse Association.
Motion: Cox
Second: Wasserman
Ayes: Berman, Cox, Palmer, Patton, Slocum and Wasserman
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the August 22, 2012 Parks Board Meeting
Approve 6 -0 by Park Board 9/10/12
Page 3 of 4
Nays: None
Abstain: Formella (insufficient time to review draft FUA received night before
meeting)
Vote: 6 -0 -1
Motion Carried.
C. Recommendation on Facilities Utilization Agreement (FUA) with Dragon
Youth Football Association (DYF) — Director Tribble presented the proposed
agreement with DYF for a term of August 23, 2012 through December 31, 2014.
Beginning in 2012, the City and CISD handle specific field allocations on a
season -by- season basis for all Southlake athletic associations. The Board
discussed the FUA with DYF and made several changes to the FUA document.
A motion was made to recommend approval of the Facilities Utilization
Agreement with Dragon Youth Football Association.
Motion: Cox
Second: Palmer
Ayes: Berman, Cox, Palmer, Patton and Slocum
Nays: None
Abstain: Wasserman (conflict of interest) and Formella (insufficient time to
review draft FUA received night before meeting)
Vote: 5 -0 -2
Motion Carried.
D. Recommendation on Facilities Utilization Agreement (FUA) with Grapevine
Southlake Soccer Association (GSSA) — Director Tribble presented the
proposed agreement with GSSA for a term of January 1, 2013 through
December 31, 2014. Field allocations are handled through the City and CISD on
a season -by- season basis for all Southlake athletic associations. The Board
discussed the FUA with GSSA.
A motion was made to recommend approval of the Facilities Utilization
Agreement with Grapevine Southlake Soccer Association.
Motion: Wasserman
Second: Cox
Ayes: Berman, Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: Formella (insufficient time to review draft FUA received night before
meeting)
Vote: 6 -0 -1
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 22, 2012 Parks Board Meeting
Page 4 of 4
Agenda Item 5. Discussion:
A. Construction Management Report — The Construction Management Report
was included in the meeting packet.
B. Southlake 2030 Plan Components Update — The Mobility Plan committee,
which Sherry Berman and Lori Palmer are members of, will meet September 11,
2012
D. Miracle Field Update — Chair Slocum updated the Board on developments with
the Miracle League.
E. Tour of Parks — The tour will be conducted Wednesday, September 19, 2012, 1-
4:00 p.m.
Agenda Item 6. Adiournment: A motion was made to adjourn the meeting at 7:33 p.m.
Motion: Cox
Second: Palmer
Ayes: Berman, Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 7 -0
Motion Carried.
John .locum
, Parks & Recreation Board
ris'ribble
Director, Community Services Dept.
City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork