2012-09-10 Parks Board Meeting)D CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday September 10, 2012
6:30 p.m.
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
REGULAR AGENDA
1. Call to order
2. Consent:
A. Approve minutes from the regular Parks and Recreation Board meeting
held August 22, 2012
B. Absence of Parks and Recreation Board members
K�11171C•77•7�Ri�
4. Consider:
A. Recommendation on a Professional Services Agreement with Dean
Construction as Construction Manager at Risk for the Bicentennial Park
Improvements
5. Discussion:
A. Parks and Recreation Quarterly Report
B. Construction Management Report
C. Southlake 2030 Plan Components Update
1. 2030 Mobility Plan
2. 2030 Parks, Recreation & Open Space /Community Facilities Master
Plan
D. Miracle Field Update
6. Adjournment
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — September 10, 2012 at 6:00 p.m.
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, September 7, 2012 by 6:00 p.m. pursuant to Chapter 551 of
the Texas Government Code.
'
Alicia Richardson, TRMC .• 4
City Secretary !''•, •''•••••''•• . -`�
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to
assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: September 10, 2012
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:30 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice Chairman
Tina Wasserman, Secretary Sherry Berman and Board Members Elaine Cox, Gregg Formella,
and Lori Palmer
Parks and Recreation Board Members absent: Chad Patton
Staff present: Director of Community Services Chris Tribble, Deputy Director Kari Happold,
Assistant to the Director Candice Edmondson, Events and Marketing Coordinator,
Construction Manager Peter Kao, Recreation Superintendent Steve Moore, Recreation
Supervisor Ryan McGrail, Recreation Coordinators Gabe Cruz, Amy Bennett and Junior
Camacho
Agenda Item No. 1. Cali to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 6:50 p.m.
Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting
held August 22, 2012 — Corrections were made to the minutes as presented.
B. Absence of Parks and Recreation Board members — There were no absences
for consideration at this meeting. A copy of the attendance log was distributed in
the meeting packets.
A motion was made to approve the consent agenda as presented with corrections to
August 22, 2012 minutes as noted.
Motion: Cox
Second: Wasserman
Ayes: Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 6 -0
Motion Carried.
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the September 10, 2012 Parks Board Meeting
Page 2 of 3
Agenda Item No. 3. Public Forum. No one was present during Public Forum to address the
Parks Board at this meeting.
Agenda Item No. 4. Consider:
4. Recommendation on professional services agreement with Dean
Construction as the Construction Manager At Risk for Bicentennial Park
Phase II project — Director Tribble presented the agreement and reviewed the
evaluation process to select the proposed Construction Manager At Risk
contractor for the Bicentennial Park project. Dean Construction was
recommended as the CMAR contractor based on proven track record and
previous experience on City projects. The Board discussed this item.
A motion was made to recommend Dean Construction as the Construction
Manager At Risk for the Bicentennial Park project.
Motion: Palmer
Second: Cox
Ayes: Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 6 -0
Motion Carried.
Agenda Item 5. Discussion:
A. Parks and Recreation Report — Recreation Superintendent Steve Moore
presented the statistical participation reports and gave a Powerpoint
presentation. Recreation staff members present at the meeting were introduced
and a brief description of their individual positions was provided to the Board.
B. Construction Management Report — The Construction Management Report
was included in the meeting packet. Construction Manager Peter Kao and
Director Tribble responded to questions from the Board.
B. Southlake 2030 Plan Components Update — The Mobility Plan committee,
which Sherry Berman and Lori Palmer are members of, will meet September 11,
2012
C. Miracle Field Update — Chair Slocum updated the Board on developments with
the Miracle League.
Agenda Item 6. Adjournment: A motion was made to adjourn the meeting at 8:41 p.m.
Motion: Cox
Second: Wasserman
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 10, 2012 Parks Board Meeting
Page 3 of 3
Ayes: Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 6 -0
Motion Carried.
John o' um
Chair, Parks & Recreation Board
A
Chris Tribble
Director, Community Services Dept.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork