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Item 6LCITY OF 0 SOUTHLA►KE MEMORANDUM August 29, 2012 TO: Shana Yelverton, City Manager FROM: Sharen Jackson, Director of Finance SUBJECT: Adopt the Southlake Crime Control and Prevention District FY 2013 Operating Budget and Multiyear Capital Improvement Plan Action Requested Background Information: Financial Considerations Approval of Southlake Crime Control and Prevention District FY 2013 Operating Budget and Multiyear Capital Improvement Plan. Your packet contains the operating budget and multiyear capital improvement plan adopted by the Crime Control and Prevention District Board of Directors on July 10, 2012. The proposed operating budget provides for the continuation of the Town Square security initiative ($34,000). New request for FY 2013 include the following: • NETCO Radio System/Dispatch Upgrade $ 981,725 • '/ Construction Manager for DPS North $ 50,530 Total funding requested for FY 2013 CCPD operating fund for operations is $1,066,255 and transfers out of $5,176,740 for CCPD debt service requirements ($1,978,200), indirect charges ($198,540) and cash funded portion of North DPS construction cost ($3,000,000). The total CIP funding for FY 2013 include the following: • DPS North Training Facility • DPS West Reconfiguration $8,016,000 $1,000,000 The proposed operating budget includes projected sales tax and interest income of $4,963,500. $1,066,255 for operating expenditures, transfers out of $5,176,740 and CIP funding of $9,016,000. Strategic Link: Cl: Achieve the highest standards of safety and security. B2: Collaborate with select partners to implement service solutions. B6: Optimize the use of technology. F2: Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: A Public Hearing is scheduled for September 4, 2012. Legal Review: None required. Alternatives: Approve or reject the budgets submitted Supporting Documents: CCPD FY 2013 Operating Budget and Multiyear Capital Improvement Plan Staff Recommendation: Approval of CCPD FY 2013 Operating Budget and Multiyear Capital Improvement Plan SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT - OPERATING FUND FY2013 Proposed Budget 04:33 PM October 1, 2012 through September 30, 2013 08/29/12 REVENUES Sales Tax Miscellaneous Income Interest Income Total Revenues EXPENDITURES Personnel Operations Capital Total Expenditures Net Revenues Transfers In -SPDC Transfers Out - General Fund /Debt service Transfers Out -Crime Control Project Fund Total Other Sources (Uses) Beginning Fund Balance Ending Fund Balance 2011 Actual 2012 Adopted 2012 Amended $ Increase/ (Decrease) Adopted % Increase/ - Decrease 2013 Proposed $ Increase/ (Decrease) Adopted % Increase/ - Decrease $4,644,808 $4,400,000 $4,850,000 $450,000 102% $4,950,000 $550,000 12.5% 0 0 0 $0 0.0% $0 ($0) 0.0% 10236 $20,000 13,500 ($6,500) -32.5% $13,500 ($6,500) -32.5% $4,863,500 $4,655,044 $4,420,000 $443,500 10.0% $4,963,500 $543,500 12.3% $0 $0 $24,788 $24,788 100.0% $50,530 $50,530 100.0% $165,053 $94,636 $94,636 0 0.0% $34,000 (60,636) -64.1 $ 153,619 $185,153 $185,153 0 0-0% $981,725 796.572 4302 $318,672 $279,789 $304,577 $24,788 8.9% $1,066,255 $786,466 281.1 $4,336,372 $4,140,211 $4,558,923 $418,712 $3,897,245 ($242,966) $0 $0 $0 $0 (2,137,433) (2,149,600) (2,149,600) (2,176,740) 0 0 (4.000.000) (3.000.000) (2,137,433) (2,149,600) (6,149,600) (5,176,740) $4,631,858 $6,830,797 $6,830,797 $5,240,120 $6.830.797 $8.821.408 $5.240.120 3 960 625 (Reference to Section 363203, Local Government Code, Annual Budget Proposal.) 1. Outstanding obligations of the District are the repayment of Certificates of Obligations issued in May 2009 and May 2010 in the amount of $4,306,250 and $2,158,500 with a FY 2013 debt service payment of $1,978,200. The certificates of obligations will be paid off in FY 2015 and FY 2016, respectively. 2. There is $5,240,120 in the Operating Fund and $2,700,000 in the Capital Projects Fund estimated to be on hand as of the beginning of FY2013 3. An estimated $4,950,000 is expected to be received by the District during FY2013 in sales tax revenues. 4. Total revenue is estimated at $4,963,500 consisting of sales tax and interest income. 5. Total money requested to fund programs is $1,066,255 for personnel, equipment and security initiatives. 6. Total transfers of $2,176,740 requested for repayment of outstanding debt obligation and indirect charge. 7. The sales tax rate is .5 %. 8. There is $3,960,625 in the Operating Fund estimated to be on hand as of the end of FY2013 9. Total revenues available to cover the proposed budget are $4,963,500. F \ \\ / \ } \ \ \��\ \ \ } \() \ )$)E /)[ }[2 ®{!;:§ ;fz \ \j })i\ }( §\ \\ / {\ /\\/ ) / ) /\ \ § L o , ,