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SPIN2012-52 Email to Applicant - SPIN Meeting Instructions Lori Payne From:Alison Ortowski Sent:Wednesday, September 12, 2012 10:26 AM Subject:RE: SPIN #8 Meeting Inquiry: Chuy's (SE Corner of SH 114 and Carroll) Hi Sterling, Slight change of plans on the host – Vic is not going to be available after all. David Alexander, who is the SPIN #2 representative and also serves on the SPIN Executive Committee has volunteered to cover the meeting. You can reach David at 817-528-8069. th Monday, October 8 at 7PM Your meeting is scheduled for and will be held in Town Hall – Third Floor Training Rooms. Citizens that attend these meetings are generally looking for information on what the project will look like, where the access will be, where the building will be located on the property, etc. Be prepared to have visuals such as a PowerPoint presentation, large renderings and maps – something that will represent what your project is and where it will be located on the property. We will have easels and a laptop & projector set up for your use. Please feel free to contact me with any further questions. Thanks, Alison Ortowski Assistant to the City Manager (817) 748-8261 - Office From: Sterling Hillman [mailto:Hillman@foremark.com] Sent: Wednesday, September 12, 2012 10:18 AM To: Alison Ortowski Subject: RE: SPIN #8 Meeting Inquiry: Chuy's (SE Corner of SH 114 and Carroll) Alison, I’ve attached the completed SPIN meeting request form. I will contact Vic this week as well. Please let me know if there is anything else you need from me at this time. Thanks for your help. STERLING HILLMAN 214.561.6518 O | 214.608.8542 C | www.foremark.com Foremark Real Estate Services, Ltd. 8235 Douglas Avenue, Suite 945 Dallas, Texas 75225 1 From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us] Sent: Tuesday, September 11, 2012 4:32 PM To: Sterling Hillman Subject: FW: SPIN #8 Meeting Inquiry: Chuy's (SE Corner of SH 114 and Carroll) Hi Sterling, th Vic Awtry is available to host the meeting on October 8. I would encourage you to give him a call and brief him on the project. His number is 817-329-6621. Thanks, Alison Ortowski Assistant to the City Manager (817) 748-8261 - Office From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us] Sent: Tuesday, September 11, 2012 3:33 PM To: 'Sterling Hillman' Subject: RE: SPIN #8 Meeting Inquiry: Chuy's (SE Corner of SH 114 and Carroll) Hi Sterling, I just got word from Pattie – you are correct about her recommendation. Please return the meeting th request form and I will secure October 8 for your meeting. I am planning to ask Vic Awtry, SPIN #7 Rep to host the meeting as his SPIN is just across Carroll. I will let you know if he is available. If he is not, I will work with some of our other Reps to make sure your meeting is covered. Thanks, Alison Ortowski Assistant to the City Manager (817) 748-8261 - Office From: Sterling Hillman [mailto:Hillman@foremark.com] Sent: Tuesday, September 11, 2012 3:23 PM To: Alison Ortowski Subject: RE: SPIN #8 Meeting Inquiry: Chuy's (SE Corner of SH 114 and Carroll) Allison, I just spoke to Pattie and she mentioned that she IS recommending us for a SPIN meeting. She will be contacting you later today, but mentioned that she is scheduled for surgery during the October 8, 2012 meeting date, which we would like to try and schedule. She thought that you could reassign our representative for that meeting if we did in fact make the agenda for 10/08/12. I will complete the meeting request form this afternoon or tomorrow morning and get it back to you for approval. Please let me know if you have any questions, thanks. 2 STERLING HILLMAN 214.561.6518 O | 214.608.8542 C | www.foremark.com Foremark Real Estate Services, Ltd. 8235 Douglas Avenue, Suite 945 Dallas, Texas 75225 From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us] Sent: Tuesday, September 11, 2012 2:45 PM To: Sterling Hillman Subject: SPIN #8 Meeting Inquiry: Chuy's (SE Corner of SH 114 and Carroll) Hi Sterling, Thank you for your call. The first step in the SPIN Meeting process is to speak with the SPIN Representative who will then make a recommendation on whether or not a meeting is needed. Your project is located in SPIN #8 whose representative is Pattie Minder. You can reach her at 817-637-7492. Ms. Minder will speak with you about your project and then make a meeting recommendation. Following that recommendation, if you wish to schedule a meeting, please fill out and return the attached SPIN meeting request form prior to the submittal deadline for your desired SPIN meeting date. Please note that I cannot schedule a meeting without a recommendation from the SPIN Representative. The next available SPIN Meeting dates and corresponding submittal deadlines are: Meeting DateSubmittal Deadline October 8, 2012**September 13, 2012 October 22, 2012September 27, 2012 November 5, 2012October 11, 2012 November 12, 2012October 18, 2012 December 3, 2012November 8, 2012 December 10, 2012November 15, 2012 **I currently have several pending requests for this date. We schedule meetings based on a first-come, first- served basis; so if that is the date you are interested in, I would encourage you to speak with Ms. Minder and return the form as soon as possible. Please let me know if you have any questions. Alison Ortowski Assistant to the City Manager 3 (817) 748-8261 - Office Follow The City: www.CityofSouthlake.com www.MySouthlakeNews.com www.VisitSouthlakeTexas.com 4