2012-07-25 OFFICIAL MINUTES
July 25, 2012
Approved by the Southlake Library Board
` r CITY OF
SOUTHLAKE
Southlake Library Board Meeting:
July 25, 2012 6:00PM
LOCATION: Southlake Town Hall
1400 Main Street, Room 3C
Southlake, Texas
Members Present: Chair Brenda Flores and Library Board members Sally Biersmith;
Lori Burr; Ayako Miyazaki; Kim Roberts; Cheri' Ross; Vice Chair Michelle Spradlin.
Members Absent: None
Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
Library.
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:04 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report —
We have had several staff out for unexpected medical reasons or for
vacations, so it has been a challenge to keep all the service points
covered. Ms. Pfledderer said that there are 2600 participants in the
Summer Reading Club. There were approximately 2400 particpants last
year. Story times are well attended.
We have had significant growth in check outs for e and eaudio books. We
are looking for an easier way for customers to download e materials.
Publishers of e materials have been difficult to work with as they look out
for their economic interests.
B. Library Statistics —
In a comparison of 10 similar libraries, we were seventh in expenditures
and first in outputs per capita. There was a jump in non - resident library
City of Southlake Values:
Integrity • Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
July 25, 2012
Approved by the Southlake Library Board
cards issued, many of which were issued to residents of Trophy Club,
Grapevine and Keller. The money from the non - resident fee goes to the
General Fund.
Online usage drops in the summer when school is not in session. Usage of
TumbleBooks accelerates once school resumes.
Computer usage is not at capacity but computers are heavily used. Adult
programming includes the Summer Reading Club, the Toastmasters and
other groups that meet under the Library aegis.
More adult materials than children's materials are checking out during the
summer. Teen circulation is down since school is out and the malls are
available.
Agenda Item 3A. Consider: Approval of the minutes from the May 23, 2012 Southlake
Library Board meeting.
The minutes will be available at the next meeting.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:20 p.m.
Agenda Item No. 5A. Discussion: Advocacy Program Update.
1. Library Fundraising Gala —
The gala will be moved to October 2012 to allow more time to prepare for the
event. Mr. McGeath wants to create a sub committee of three Board
members to work on the gala.
2. Potential Donor Levels
Mr. McGeath met with Cook Children's Hospital yesterday and is working on
trying to get some sponsorship opportunities with them. He will have the
sponsorship levels to present at the next Board meeting.
Agenda Item No. 5B. Discussion: Board Opportunities
We have requested a twenty hour per week staff member for the upcoming
fiscal year. The request has been approved by the City Manager's Office. Mr.
McGeath requested funding for a self check machine to help take some of the
pressure off the desk by allowing customers to check out materials on their
own. Another request was for funding for new stuffed chairs. All requests
still need to be approved by the City Council. The addition of the twenty hour
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
■
OFFICIAL MINUTES
July 25, 2012
Approved by the Southlake Library Board
per week staff member means that the administrative staff will not have to
staff a service point instead of performing their other job duties.
Agenda Item No. 5C. Discussion: Texas Library Association Update.
Ms. Pfledderer is the Chair of the New Members Round Table and has decided on
some interesting new programs. Ms. Tucker is the Treasurer /Secretary for the
Acquisitions and Collection Development Round Table and a Counselor for the New
Members Round Table. Last week all three librarians were in Austin for Annual
Assembly. The staff that run the Tall Texan program approached Mr. McGeath
because he has a philosophy about running the Library more as a business. Mr.
McGeath will start a pilot program to work with the Southlake Chamber of Commerce to
find a business leader to work with the Tall Texan Leadership Institute. The idea is to
have business people walk away thinking that libraries really are worth the money and
librarians thinking that business people have good thoughts about running a business.
Agenda Item No. 5D. Discussion: Friends of Southlake Library (FOSL) Update.
Mr. McGeath believes there was a 10% increase in FOSL sales since last year. The
money is being used to support the Summer Reading Club and to buy DVDs.
Agenda Item No. 6. Adjournment.
Chair Flores adjourned the meeting at 6:28 p.m.
/ ,t'.Piu d (Y 2—
Brenda Flores, Chair
Kerry r v1 cGeath , Deputy Director, Southlake Public Library
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork