2012-05-23 h
OFFICIAL MINUTES
May 23, 2012
Approved by the Southlake Library Board
LU I CITY OF
SOUTH LAKE
Southlake Library Board Meeting:
May 23, 2012 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 3D
Southlake, Texas
Members Present: Chair Brenda Flores and Library Board members Sally Biersmith;
Lori Burr; Vice Chair Michelle Spradlin.
Members Absent: Ayako Miyazaki; Kim Roberts; Cheri' Ross
Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
Library.
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:06 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report —
There are a number of Library Director positions that will be coming open
due to the retirement of the personnel in those jobs. The Summer Kick Off
was a little earlier than usual to match with the Parks and Rec timetable.
We had 400 children sign up during the Kick Off. Next year it will be closer
to the end of school.
B. Library Statistics —
Our circulation is up about 10% even though we were closed for two weeks
in December due to the flood. There is initial approval in the budget for a
new twenty hour staff member, which will bring us back to even for
personnel. We lost funding for a staff member when the State Library
withdrew the Lone Star grant due to funding cuts from the State
Legislature. Mr. McGeath also asked for a self check machine to handle 5-
10% of the check outs and relieve the pressure on staff. Some customers
City of South lake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
May 23, 2012
Approved by the Southlake Library Board
with simple check out needs like to handle their own checkouts. Anything
beyond that will have to be handled at the Circulation Desk.
Besides circulation increasing, use of the Library is increasing. More
people want to use the study rooms so staff have to explain to customers
that use is for two hours. If no one else wants the room, then the customer
may continue to use it. However, if it is wanted by someone else and the
two hours is passed, then the customer will have to vacate.
We allow limited for profit individualized one on one tutoring in the rooms.
We will not allow a for profit organization to use the facilities as a base of
operations to conduct their business.
There are still odd items coming into the Library that were not tagged
during the retagging. We handle them as part of the check in process by
using regular Circulation Desk staff to tag them.
Agenda Item 3A. Consider: Approval of the minutes from the April 25, 2012 Southlake
Library Board meeting.
An amendment to the minutes was made to show that Ms. Biermith was not absent.
The minutes were approved by a majority vote.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:28 p.m.
Agenda Item No. 5A. Discussion: Advocacy Program Update.
1. Library Fundraising Gala —
Ms. Ross is helping to get prizes for the Summer Reading Club. The gala will
be moved to October 2012 to allow more time to prepare for the event. Mr.
McGeath is working with APEX to have a performer provide music for the
event. The gala should be advertised in Southlake Style.
2. Potential Donor Levels
The levels are set and will be put on the web page. A decision needs to be
made if there will be a physical location in the Library for the donor
information.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
•
OFFICIAL MINUTES
May 23, 2012
Approved by the Southlake Library Board
Agenda Item No. 5B. Discussion: Board Opportunities
We can always use help at the Summer Reading table signing up people and handing
out prizes.
Agenda Item No. 5C. Discussion: Texas Library Association Update.
The Tall Texan leadership event starts June 10 Ms Tucker was chosen from 150
applicants as one of the twenty participants. Mr. McGeath was chosen as one of the
two public librarian mentors this year. The incoming and current presidents of the
Texas Library Association are the other two mentors.
Agenda Item No. 5D. Discussion: Friends of Southlake Library (FOSL) Update.
FOSL donated $6500.00 to the Library for the Summer Reading Club. The FOSL book
sale is ongoing and is making about what it does every year.
Agenda Item No. 6. Adiournment.
Chair Flores adjourned the meeting at 6:40p.m.
9 - 16Z24/
Brenda Flores, Chair
(/'
Kerry cGeath, Deputy Director, Southlake Public Library
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence ♦ Teamwork