2012-04-25 OFFICIAL MINUTES
April 25, 2012
Approved by the Southlake Library Board
` g 1 CITY OF
SOUTHLAKE
Southlake Library Board Meeting:
April 25, 2012 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 3A
Southlake, Texas
Members Present: Chair Brenda Flores and Library Board members Sally Biersmith;
Ayako Miyazaki; Kim Roberts; Cheri' Ross; Vice Chair Michelle Spradlin.
Members Absent: Lori Burr Sally Biersmith
Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
Library; Jennifer Tucker, Operations Manager - Library.
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:06 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report —
The culture passes are usually all checked out. The rest of report
concerned statistics.
B. Library Statistics —
6,000 electronic items were checked out for the month. Our circulation was
up by 15% and our traffic was down by 14 %, which indicates that the online
materials are very popular. Other statistics remained about the same.
New statistics are being taken for study room use. There were 300 uses
for the month. Mr. McGeath explained more about how tutors are allowed
to use the rooms. Volunteer hours are on the rise. A suggestion was made
to post a flyer at the high schools. 75 notarizations were done. Although
the notary service is free, we do get a small amount from NTTA for issuing
toll tags.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
April 25, 2012
Approved by the Southlake Library Board
Agenda Item 3A. Consider: Approval of the minutes from the March 28, 2012 Southlake
Library Board meeting.
The minutes were approved by a majority vote.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:35 p.m.
Agenda Item No. 5A. Discussion: Advocacy Program Update.
1. Library Fundraising Gala —
Mr. McGeath will meet with Ms. Ross to discuss details of the gala scheduled
for Friday, June 8 at 6pm in the Town Hall Lobby.
2. Potential Donor Levels
Ms. Tucker presented information on giving levels and the form. The form
was discussed and suggestions were made for the form and the process.
Various levels were discussed.
Agenda Item No. 5B. Discussion: Board Opportunities
The gala was previously discussed.
Agenda Item No. 5C. Discussion: Texas Library Association Update.
Texas Library Association met in Houston this year at the George Brown Convention
Center from April 16 -20. Mr. McGeath, Mrs. Pfledderer and Ms. Tucker attended. Ms.
Tucker discussed anythinklibraries.com, a group of libraries in Colorado that have a
similar approach to service as we do. Mr. McGeath was on a panel and Mrs. Pfledderer
and Ms. Tucker are involved as officers of a round table. The 3 librarians have an
article coming out soon. Ms. Tucker will be attending the Tall Texans training and Mr.
McGeath will be a mentor.
Agenda Item No. 5D. Discussion: Friends of Southlake Library (FOSL) Update.
Mr. McGeath will be meeting with FOSL on Monday morning to obtain FOSL funding for
the Summer Reading Club. Mr. McGeath will ask for another halftime clerk for the next
budget year. We have been furloughing part time staff to save hours to use during the
summer. Ms. Tucker detailed some of the summer programs.
Agenda Item No. 6. Adjournment.
City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
April 25, 2012
Approved by the Southlake Library Board
Chair Flores adjourned the meeting at 7:07p.m.
,6 976,...._
Brenda Flores, Chair
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Kerry M Geath, Deputy Director, Southlake Public Library
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork