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Item 6F (2)Victory Lane City Council September 4, 2012 Site Plan Victory Lane Comments from City Council’s 1st Reading Access to Kimball property (JTE) Drainage Area Use of Larger Trees Details on courtyard Noise Mitigation Photometric Plan Room size Club Level Shuttle service to town square Stucco instead of painted tilt wall Victory Lane Comments from City Council’s 1st Reading (cont.) Floor Plan Dumpster location Restrictions on hours for deliveries and trash pickup Think about bride dressing room Alternate uses of building Room amenities Victory Lane Access to Kimball Property (JTE) No curb cut No cross access curb cut w/ left turn lane curb cut JTE Mayse Lancaster Victory Lane Victory Lane Access to Kimball Property (JTE) No curb cut No cross access curb cut w/ left turn lane curb cut proposed curb cut Proposal: 1) Abandon current Curb cut 2) Move Existing Curb Cut (at JTE’s Expense) 3) Sign Joint Access Easement curb cut w/ left turn lane curb cut JTE Mayse Lancaster Victory Lane Victory Lane Access to Kimball Property (JTE) Proposal: 1) Abandon current Curb cut 2) Move Existing Curb Cut (at JTE’s Expense) 3) Sign Joint Access Easement Victory Lane 2) Drainage Area Considered Jurisdictional Waters of the United States* *Study performed by EnviroScience, Ltd. Subject to Federal regulation under the jurisdiction of USACE Requires Nationwide 39 Permit ½ acre/300 linear ft. waiver up to 700 linear ft.) Landscape and “clean up” drainage area within limits established by NW 39 permit Victory Lane 3) Use of Larger Trees Proposal: Use larger trees along drainage area, courtyards, entrances and select boundary areas Victory Lane 4) Details on Courtyard Pool Fireplace Covered bar Outdoor seating for restaurant Wall on western boundary for screening and noise mitigation Victory Lane 5) Noise Mitigation* Keep speakers low to ground, in planters and landscaped areas Utilize wall to “absorb” sound More speakers/lower volume Proposal: Enhance landscaping behind wall *Advised by BAI Austin (Acoustical Engineers) Victory Lane 6) Photometric Plan Proposal: Add complete photometric plan Victory Lane 6) Photometric Plan (cont.) Phillips Gardco LED 20” tall light poles Warm white (3000K) Proposal: Provide detailed description of light fixtures Victory Lane 7) Room Size Proposed Average Standard room size: 325 sq. ft. Southlake recommended min. room size: 300 sq. ft. Hilton Southlake: 425 sq. ft. Westin Stonebriar: 320 sq. ft. Median Room Size of Comparable Hotel Brands* Hilton Hotels: 316 sq. ft. Marriott: 355 sq. ft. Sheraton: 291 sq. ft. Final floor plan will not be determined until Construction Documents (CDs) *Study performed by Hotel and Leisure Advisors, LLC Proposal: Consider an “executive” tier room Victory Lane 8) Club Level Most hotels with less than 200 rooms do not offer club levels Will have Rewards Program with additional amenities (i.e. breakfast included, etc.) To be determined whether a Club Level will be included 9) Shuttle Service to DFW and Southlake Town Square Primary use will be to DFW Alternate use will be Southlake Town Square Victory Lane 10) Stucco instead of painted tilt wall Façade Calculations w/ Aluminum w/o Aluminum Victory Lane 11) Floor Plan Modifications Final floor plan will not be determined until Construction Documents (CDs) Expect some internal modifications within footprint Will review City Council concerns during CD phase Service Elevator Kitchen Location Bridal room Restaurant/Bar spacing Victory Lane 12) Dumpster Location Proposal: Move dumpster to the south (adjacent to Commercial (O-1) Commercial (O-1) Victory Lane 13) Restriction on Trash Removal and Deliveries Southlake trash pickup per city ordinance 14) Bride Dressing Room Final floor plan will not be determined until Construction Documents (CDs) Expect some internal modifications within footprint Additional options include: Boardrooms Guest Suites Meeting Rooms adjacent to Ballroom Do not anticipate having a dedicated Bridal Dressing room at this time Proposal: Deliveries only occur between the hours of 7AM and 8PM Victory Lane 15) Alternate Uses for Building Complementary Functions Convention Corporate Headquarters Indoor Sports Complex (e.g. indoor tennis, workout facility, etc.) Victory Lane 16) Room Amenities 32” Flat Panel HDTV w/ Premium Satellite Channels High speed wired and wireless internet Deluxe Linens Coffeemaker Iron/Ironing Board Luxury Linens In-room safe Hair Dryer Vanity Mirror iPod Alarm Clock Work Desk In-room flooring consists of Carpeting/Hardwood/Ceramic Tile C.H.O.C. LLC2123 CHEYENNE PARK LNSOUTHLAKE, TEXAS 76092CONTACT: JEFF MEDICIPHONE: (214) 784-1617EMAIL: jeffmedici@gmail.com ADAMS ENGINEERING 910 S. KIMBALL AVENUE SOUTHLAKE, TEXAS 76092 CONTACT: JACK H. GARNER, P.E. PHONE: (817) 328-3200 EMAIL: jack.garner@adams-engineering .com Contact Information: DEWBERRY 7557 RAMBLER ROAD, SUITE 670 DALLAS, TEXAS 75231 CONTACT: TIM S. KRAFT, AIA, LEED AP BD+C PHONE: (469) 232-5227 EMAIL: tkraft@dewberry.com Victory Lane Our Team Well-rounded, experienced professionals Real Estate Development Hotel Management Sports Marketing/Sponsorships Site Planning Hotel Architecture Commercial construction Landscape Engineering Civil Engineering Victory Lane Property Description Owned by MESCO/NCI Group for 40+ years Manufactured metal buildings onsite Administrative and management functions We recently demolished all remaining structures 183,000 sq. ft. metal building 25,000 sq. ft. office building Widening of SH114 created problems for site Access Drainage Victory Lane Project Evolution Feedback Meetings w/ Director of Planning Director of Economic Dev. Feedback Meetings w/ City Council/P&Z City Manager Neighborhood Outreach SPIN Commercial Neighbors Planning and Zoning City Council START FINISH January-March 2012 March-July 2012 June-July 2012 August 9, 2012 August 21/September 4, 2012 16 items City Council Feedback Traffic Analysis Ingress/Egress Ingress/Egress Full Service Hotel Cannot be staged Ingress/Egress Landscaping West Elevation/114 Line of Sight Kimball Entry Neighbor Concerns Team Bldg. Concept Screening Articulation of Bldg. Bird’s Eye Rendering Building Layout Victory Lane Hotel Component Full service* Modern style Approx. 90,000 sq. ft. 5 stories 175 rooms (approx. 10% suites) Outdoor pool w/ courtyard Fitness Center overlooking pool Shuttle to DFW Primary customer: Corporate Traveler Victory Lane Ballroom Component 23,000 sq. ft. Conference Center Ballroom (occupancy: 450) Formal reception area Exhibition/display area 3 boardrooms (occupancy: 15-20) 3 divisible team rooms (occupancy: 30+) Business Center Primary customer: Corporate Meetings/Weddings Victory Lane Track Component/Team Building Facility 2 indoor multi-level racetracks European-style electric karts Mezzanine-viewing area 2 team-building rooms Racing team garage Pit Crew Challenge Function area Reservation only Primary customer: Weekday-Corporate Groups; Weekend-Local Residents Victory Lane Restaurant – Lot 2 Concept plan consists of 10,000 sq. ft. single story restaurant Anticipated higher-end restaurant Similar building materials as Lot 1 (Hotel) Majority of parking is onsite and remaining subject to combined parking agreement with Lot 1 15 x 25 sign easement as shown on site plan will run with the sale of the property Site plan includes extending access easement to Lake Cities property on western boundary for future development Victory Lane Neighborhood Outreach July 23, 2012 SPIN Meeting Overall very positive Great questions 1 concern about overdevelopment of Southlake 1 on 1 Meetings with commercial neighbors Extremely positive Willing to provide support to the project 100% Support Feedback from Cherry Lane Duplex/Single Family Line of sight Garbage Noise 575 625 700 Neighborhood Feedback Victory Lane City of Southlake Zoning Ordinance (Section 37) *Definition of Full Service Hotel These establishments shall be defined as buildings with habitable rooms or suites which are reserved for transient guests who rent the rooms or suites on a daily basis, and with: A minimum of 300 square feet in each guestroom A full service restaurant with full kitchen facilities providing service to the general public; or (b) a kitchen on the premises in which meals are prepared by the management; or a concessionaire of the management for room service delivery; Onsite staff required seven (7) days a week, twenty-four (24) hours per day; and A minimum of one thousand square feet of meeting or conference rooms Boston Atlanta Chicago 720 Feet Issue # 2 - Line of Sight 920 Feet 540 Feet 540 FT. 720 FT. 63 ft. 600’ 17 feet Issue # 2 - Line of Sight 725 Cherry Lane 6 feet 24 feet+ 604’ 540 FT. 63 ft. 600’ 920 ft. 25 feet Issue # 2 - Line of Sight 700 Cherry Court 6 feet 24 feet+ 604’ Issue # 2 - Line of Sight 725 Cherry Lane/700 Cherry Court Issue # 2 - Line of Sight View from 575 Cherry Lane (Duplex) Issue # 2 - Line of Sight View from 575 Cherry Lane (Duplex) Issue # 2 - Line of Sight View from 575 Cherry Lane (Duplex) Victory Lane P&Z Comments Residential Concerns Garbage Line of sight West Elevation Concerned about what you will see driving eastbound on SH 114 Not enough articulation on end of wing Kimball Entry Concerned about the look from the street Can you make it nice enough for an upscale hotel? 1 2 4 3 Line of Site Study (SH 114-East) 1 Line of Site Study (SH 114-East) – Point #1 Line of Site Study (SH 114-East) – Point #2 2 Line of Site Study (SH 114-East) – Point #3 3 Line of Site Study (SH 114-East) – Point #4 4 West Elevation Articulation Before AFTER End of Wing Comparison Hilton Southlake Proposed Hotel Kimball Entry (Actual) Kimball Entry (Proposed) View of Tree Grove & Proposed Park Victory Lane Why Southlake? This market needs another hotel Close proximity to DFW and Texas Motor Speedway Modern facility that will appeal to Southlake demographic Target market (DFW ranks 2nd in Fortune 500 HQs) DFW connector ends at Kimball Road Little event space available within city limits View from 575 Cherry Lane (Duplex) View of Tree Grove & Proposed Park