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2012-08-07 CITY OF SOUTH LAKE SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: August 7, 2012 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall BOARD MEMBERS PRESENT: President Carolyn Morris, Vice - President Pamela A. Muller, and Secretary Al Zito (Present at 4:23 p.m.), Board Members Sherry Berman, Tamara McMillan, John Slocum, and Jeff Wang. BOARD MEMBERS ABSENT: None. STAFF PRESENT: Assistant City Manager Jim Blagg, Deputy Director of Community Services Kari Happold, Director of Finance Sharen Jackson, Assistant to the Director Candice Edmondson and Deputy City Secretary Traci Riggs. 1. CALL TO ORDER President Morris called the meeting of the Southlake Parks Development Corporation to order at 4:20 p.m. 2. CONSENT AGENDA (Items A -B) Consent Agenda items are considered to be routine by the Board of Directors and are enacted with one motion. President Morris read the consent agenda items into the record. 2A. APPROVAL OF THE MINUTES FROM THE JUNE 5, 2012 REGULAR SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING. APPROVED 2B. APPROVAL OF THE MINUTES FROM THE JUNE 12, 2012 JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING. APPROVED A motion was made to approve the Minutes from the June 5, 2012 and June 12, 2012 Southlake Parks Development Corporation Meetings. Motion: Berman Second: Slocum Ayes: Berman, McMillan, Muller, Morris, Slocum, Wang Nays: None Approved: 6 -0 • Al Zito (Present at 4:23 p.m.) 3. PUBLIC FORUM Southlake Parks Development Corporation Meeting Minutes — August 7, 2012 Page 1 of 4 President Morris opened the public forum and asked for anyone wishing . to speak to come forward. There being no one wishing to speak, President Morris closed the public forum. 4. CONSIDER: 4A. ELECTION OF SOUTHLAKE PARKS DEVELOPMENT CORPORATION OFFICERS FOR 2012 -2013 Deputy Director of Community Services Kari Happold presented the Southlake Parks Development Corporation Bylaws related to the Election of Board Officers. APPROVED A motion was made to continue with the current slate of officers - President Carolyn Morris, Vice President Pamela Muller, and Secretary Al Zito. Motion: Berman Second: McMillan Ayes: Berman, McMillan, Morris, Muller, Slocum, Wang, Zito Nays: None Approved: 7 -0 4B. RESOLUTION NO. 12 -041, AUTHORIZING THE USE OF REVENUES IN SUPPORT OF THE CERRIFICATES OF OBLIGATION, SERIES 2012 Director of Finance Sharen Jackson reported on the intent for approval to issue a 20 year bond at 2.6% to fund Bicentennial Park. The sales tax collection for 2012 is approximately 4.8 million dollars and the projected sales tax collection for 2013 is 5 million dollars, with 3 million 89 thousand dollars in debt service. APPROVED A motion was made to authorize the use of revenues in support of the Certificates of Obligation, Series 2012. Motion: Zito Second: Slocum Ayes: Berman, McMillan, Morris, Muller, Slocum, Wang, Zito Nays: None Approved: 7 -0 4C. RECCOMENDATION ON PROPOSED FISCAL YEAR 2013 SOUTHLAKE PARKS DEVELOPMENT CORPORATION OPERATING BUDGET. PUBLIC HEARING Deputy Director of Community Services and Director of Finance Sharen Jackson reported on the board budget. After much discussion, staff was asked to remove the line item for $107,000 for Contract Landscaping and Maintenance Services and replace with $35,000 placeholder for grant writing proposals. Director of Finance Sharen Jackson said that she would verify eligibility for grant writing proposals within board rules. President Morris opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, President Morris closed the public hearing. APPROVED Southlake Parks Development Corporation Meeting Minutes — August 7, 2012 Page 2 of 4 A motion was made to approve the Board's operating budget as specified. Motion: Zito Second: Slocum Ayes: Berman, McMillan, Morris, Muller, Slocum, Zito Nays: Wang Approved: 6 -1 4D. RECCOMENDATION ON PROPOSED FISCAL YEAR 2013 -2017 SOUTHLAKE PARKS DEVELOPMENT CORPORATION CAPITAL IMPROVEMENT PLAN AND FISCAL YEAR 2013 CAPITAL BUDGET. PUBLIC HEARING Deputy Director of Community Services and Director of Finance Sharen Jackson reported on the proposed Fiscal Year 2013 -2017 Southlake Parks Development Corporation capital improvement plan and Fiscal Year 2013 capital budget. President Morris opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, President Morris closed the public hearing. APPROVED A motion was made to approve the proposed Fiscal Year 2013 -2017 Southlake Parks Development Corporation capital improvement plan and Fiscal Year 2013 capital budget. Motion: Berman Second: Zito Ayes: Berman, McMillan, Morris, Muller, Slocum, Wang, Zito Nays: None Approved: 7 -0 5. DISCUSSION: 5A. AUGUST CONSTRUCTION MANGEMENT REPORT The Board did not require a presentation. 6. OTHER ITEMS FOR DISCUSSION: 6A. SALES TAX REPORT The Board did not require a presentation. 6B. 2012 SOUTHLAKE PARKS DEVELOPMENT CORPORATION ATTENDANCE LOG The Board did not require a presentation. 7. ADJOURNEMENT President Morris adjourned the meeting 5:17 p.m. Southlake Parks Development Corporation Meeting Minutes — August 7, 2012 Page 3 of 4 A(0 i t A A Carolyn Mgrris President ATTEST: Traci Riggs, Deputy City Secretary Southlake Parks Development Corporation Meeting Minutes — August 7, 2012 Page4of4