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2006-11-21 OFFICIAL RECORD CITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING MINUTES: NOVEMBER 21. 2006 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tern Carolyn Morris, and Councilmembers Laura K. Hill, Gregory Jones, Virginia M. Muzyka, and Vernon Stansell. CITY COUNCIL ABSENT: Deputy Mayor Pro Tern John Terrell and Councilmember Gregory Jones. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Jim Blagg, Assistant to the City Manager Ben Thatcher, Community Relations Officer Pilar Schank, Manager of Information Services Gary Gregg, Information Systems Technician Sam Cobb, Library Administrator Kerry McGeath, Director of Community Services Steve Polasek, Director of Public Safety Rick Smith, Chief of Police Services Wade Goolsby, Assistant Director of Finance Sean Leonard, Teen Court Coordinator Lindsey Baker, Director of Human Resources Kevin Hugman, Director of Planning Ken Baker, Chief Planner Jayashree Narayana, Director of Public Works Bob Price, Public Works Operations Manager Chuck Kendrick, City Attorney E. Allen Taylor, and City Secretary Lori Farwell. WORK SESSION: Agenda Item No.1. Call to order. The work session was called to order by Mayor Wambsganss at 5:10 p.m. Agenda item No.2. Invocation. Assistant to the City Manager Thatcher gave the invocation. Mayor Wambsganss lead the pledge of allegiance. Agenda Item No.3. Lean Event presentation. Councilmember Stansell presented information on and led a discussion on a recent Lean Event that was held to evaluate the current development submittal process. Agenda Item No.4. Discussion of all items on tonight's meeting agenda. City Council reviewed the consent agenda items with city staff. The work session ended at 5:58 p.m. REGULAR SESSION: Agenda Item No. 1. Call to order. The regular seSSIOn was called to order by Mayor Wambsganss at 5:58 p.m. Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.072, deliberation regarding real property; and Section 551.087, deliberation regarding economic REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 21, 2006 Page 1 018 development negotiations. City Council adjourned for Executive Session at 5:58 p.m. Executive Session began at 6:17 p.m. and ended at 7:00 p.m. Agenda Item No. 2B. Reconvene. Mayor Wambsganss reconvened the regular meeting at 7:12 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 3A. Mayor's Report. There was no report given. Agenda Item No. 3Bl. City Manager's Report - Introduction of Teen Court Coordinator. Lindsey Baker. City Manager Yelverton introduced Teen Court Coordinator Baker to Council, who gave a brief presentation on the program and announced the program's upcoming holiday luncheon on December 11, 2006. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. Agenda Item No. 4A. Approve the minutes from the November 7. 2006. regular City Council meeting. A presentation was not made on this item. Agenda Item No. 4B. Excuse members of the City Council and of the Planning and Zoning Commission for absences from meetings. Councilmember Stansell was absent from the November 7, 2006, City Council meeting. Brandon Bledsoe and Al Morin were absent from the November 9, 2006, Planning and Zoning Commission meeting. Agenda Item No. 4C. Resolution No. 06-070. Approve a resolution authorizing expenditure of FY 2007 budgeted funds for repair of paving infrastructure through the use of an interlocal agreement with the City of Grapevine. Director Price answered Council's questions during the work session. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FROM THE FY 2007 OPERATING BUDGET FOR THE REPAIR OF STREETS, SIDEWALKS, AND OTHER CONCRETE STRUCTURES THROUGH THE USE OF AN INTER-LOCAL AGREEMENT CONTRACT. Agenda Item No. 4D. Resolution No. 06-071. Approve a resolution supporting a regional rail initiative. This item was tabled to the December 5, 2006, City Council meeting. Agenda Item No. 4E. Award contract to Ariamedia Corporation for website redesign and deployment in the amount of$53.995. A presentation was not made on this item. Agenda Item No. 4F. Authorize the City Manager to sign an agreement with Tyler Technologies (MUNIS) for the purchase of a license and maintenance agreement for the Finance. Human Resource Information Management and Utility Billing software applications in the amount of $599.000 plus $136.636 in additional/optional services and equipment. Assistant City Manager Blagg presented this item to Council and answered questions during the work session. REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 21, 2006 Page 2 018 Agenda Item No. 4G. Authorize a professional services agreement with Credera/Maximus. Inc.. to provide implementation management services. including data conversion services for the Finance. Human Resource Information Management. Utility Billing. and Public Services Operations software applications. and software selection assistance for the Public Services Operations software application. Assistant City Manager Blagg presented this item to Council and answered questions during the work session. Agenda Item No. 4H. Approve the Metroport Teen Court Interlocal Agreement. A presentation was not made on this item. Agenda Item No. 41. Resolution No. 06-073. (ZA06-059). Specific Use Permit for a telecommunications antenna on property located at 3700 North White Chapel Boulevard. Current Zoning: CS Community Service District. SPIN Neighborhood #1. This item was tabled to the January 2, 2007, City Council meeting, per the applicant's request. Agenda Item No. 4J. Ordinance No. 480-509. 1st Reading (ZA06-131). Zoning Change and Development Plan for proposed Estancia at Southlake located at 579 North Kimball Avenue. Current Zoning: AG Agricultural District. Requested Zoning: R-PUD Residential Planned Unit Development District. SPIN Neighborhood #6. This item was tabled to the December 5, 2006, City Council meeting, per the applicant's request. Agenda Item No. 6B. Ordinance No. 480-422a. 2nd Reading (ZA06-147). Zoning Change and Site Plan for Westgate Plaza. located at 2300 East State Highway 114. Current Zoning: S-P-l Detailed Site Plan District. Requested Zoning: S-P-l Detailed Site Plan District. SPIN Neighborhood #6. This item was tabled to the December 5, 2006, City Council meeting, per the applicant's request. Agenda Item No. 6C. ZA06-103. Plat Showing for T. Easter No. 458 Addition being approximately one acre ofland located at 2300 East State Highway 114. Current Zoning: S-P-I Detailed Site Plan District. SPIN Neighborhood #6. This item was tabled to the December 5, 2006, City Council meeting, per the applicant's request. Motion was made to approve consent agenda items 4A; 4B to excuse the absences of Councilmember Stansell from the November 7,2006, City Council meeting, and Commissioners Bledsoe and Morin from the November 9, 2006, Planning and Zoning Commission meeting; 4C; 4D to table to December 5, 2006; 4E; 4F; 4G; 4H; 41 to table to January 2, 2007; 4J to table to December 5, 2006; 6B to table to December 5, 2006; and 6C to table to December 5, 2006. Motion: Muzyka Second: Hill Ayes: Hill, Morris, Muzyka, Stansell, Wambsganss Nays: None Approved: 5-0 REGULAR AGENDA: REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 21, 2006 Page 3 of8 Agenda Item No.5. Public Forum. No one spoke during public forum. Agenda Item No. 6A. ZA06-135. Site Plan for Lot 2Rl. Block 60. Pecan Creek located at 409 Byron Nelson Parkway. Current Zoning: R-PUD Residential Planned Unit Development District. SPIN Neighborhood #9E. Director Baker presented this item to Council. Applicant Cary Clarke, 1212 Provence Lane, Southlake, Texas made a presentation and answered Council's questions about the building materials and color palette. John Fane, landscape architect, addressed the landscaping concerns. No one spoke during the public hearing. Motion was made to approve ZA06-135, Site Plan for Lot 2Rl, Block 60, Pecan Creek subject to Site Plan Review Summary No.2, dated October 13, 2006, and requiring the building to be as reflected in the photos presented tonight; requiring the materials to be as shown on the materials board presented tonight; requiring landscape changes as stated earlier to include replacing the Japanese Black Pine with five Nellie R. Stevens plants to screen the parking lot from Zena Rucker Road; replacing the Japanese Black Pine, Mexican Plum and Dessert Willow with trees such as Live Oaks, Red Oaks, Burr Oaks or something similar along the boundary with the school property; replacing the Mexican Plum with Live Oaks, Red Oaks, Burr Oaks or something similar along the front boundary along Byron Nelson Parkway; and granting a variance to the city's landscape requirements on plantings. Motion: Morris Second: Muzyka Ayes: Hill, Morris, Muzyka, Stansell, Wambsganss Nays: None Approved: 5-0 Agenda Item No. 6D. Ordinance No. 480-000. 2nd Reading. Miscellaneous amendments to the Comprehensive Zoning Ordinance No. 480. as amended. including the following: density and use standards in the Transition Zoning District (TZD); Specific Use Permit (SUP) requirements for alcohol sales; open space management plan standards for residential zoning districts; parking variance allowance and Section 4. Definitions. Director Baker presented this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; AMENDING SECTION 4, DEFINITIONS, TO ADD DEFINTIONS OF RESTAURANTS, BARS AND TAVERNS; AMENDING SECTIONS 11, 13, 14, 16, 17, AND 29, TO ADD OPEN SP ACE MANAGEMENT PLAN REQUIREMENTS; AMENDING SECTION 43, OVERLA Y ZONES, TO INCREASE V ARIANCE ALLOWANCE FOR SHARED PARKING; AMENDING SECTION 45, SPECIFIC USE PERMITS, TO ELIMINATE SPECIFIC USE PERMIT REQUIREMENTS FOR ALCOHOL SALES AND ADDITION OF SPECIFIC USE PERMIT REQUIREMENTS FOR BARS AND TAVERNS; AMENDING SECTION 47, TRANSITION ZONING DISTRICT, TO ADD RESIDENTIAL DENSITY STANDARDS AND ELIMINATE ATTACHED SINGLE-FAMILY RESIDENTIAL USES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 21, 2006 Page 4018 PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. Mayor Wambsganss opened the public hearing. Greg Standerfer, 201 Sheffield Court, Southlake, Texas, spoke in opposition to the proposed revisions to the transition zoning district. Mayor Wambsganss closed the public hearing. Motion was made to approve Ordinance No. 480-422, 2nd Reading, Miscellaneous amendments to the Comprehensive Zoning Ordinance No. 480, as amended, including the following: density and use standards in the Transition Zoning District (TZD); Specific Use Permit (SUP) requirements for alcohol sales; open space management plan standards for residential zoning districts; parking variance allowance and Section 4, Definitions. Motion: Morris Second: Hill Ayes: Hill, Morris, Muzyka, Stansell, Wambsganss Nays: None Approved: 5-0 Agenda Item No. 6E. Resolution No. 06-072, (ZA06-058), Specific Use Permit for a telecommunications antenna on property located at 340 Miron Drive. Current Zoning: B-1 Business Service Park District. SPIN Neighborhood #8. Director Baker presented this item to Council. Applicant Bill Bowman, 2300 Springmere, Arlington, Texas, representing Metro PCS, answered Council's questions. Council discussed fencing and planting with the applicant. The applicant asked to table this item to allow time to discuss the state of the existing landscaping with the property owner. Motion was made to table this item to the December 5, 2006, City Council meeting. Motion: Hill Second: Stansell Ayes: Hill, Morris, Muzyka, Stansell, Wambsganss Nays: None Approved: 5-0 to table Mayor Wambsganss called for a break at 8:03 p.m. and reconvened the meeting at 8:24 p.m. and announced Council would hear item 61 next. Agenda Item No. 61. Resolution No. 06-074, (ZA06-164), Specific Use Permit for the sale of alcoholic beverages at Truluck's located at 1420 Plaza Place. Current Zoning: DT Downtown District. Director Baker presented this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 21, 2006 Page 5 018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 1420 PLAZA PLACE AVENUE, BEING LEGALLY DESCRIBED AS A PORTION OF LOT 8, BLOCK 12, SOUTHLAKE TOWN SQUARE, PHASE IV, MORE FULLY AND COMPLETEL Y DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. Mayor Wambsganss opened the public hearing. Bo Norton, managing partner of Trulucks in Dallas, made a presentation to Council. Mayor Wambsganss closed the public hearing. Motion was made to approve Resolution No. 06-074, (ZA06-164), Specific Use Permit for the sale of alcoholic beverages at Truluck's located at 1420 Plaza Place for the term of the lease, which is fifteen years with two options for five years each. Motion: Muzyka Second: Hill Ayes: Hill, Morris, Muzyka, Stansell, Wambsganss Nays: None Approved: 5-0 Agenda Item No. 6F. ZA06-145. Site Plan for Vermilion Court Garden Offices. Lot 16. Block 1. Vermilion Addition. located at 2840 West Southlake Boulevard. Current Zoning: 0-1 Office District. SPIN Neighborhood # 15. Director Baker presented this item to Council. Applicant Will Edgington from Panorama Properties, 502 North Carroll Avenue, Southlake, Texas, answered Council's questions. No one spoke during the public hearing. Council discussed the fencing type and plantings. Motion was made to approve ZA06-145, Site Plan for Vermilion Court Garden Offices, Lot 16, Block 1, Vermilion Addition, located at 2840 West Southlake Boulevard, subject to Review Summary No. 03, dated November 15, 2006; requiring the fence separating this lot from the residential lot to have brick or stone columns that match and would be consist with the ones on the west side; requiring the fence to be wrought iron with a heavy, dense visual screening of mature plants that would be 8 foot tall at planting, such as Nellie R. Stevens Hollies or something similar; noting those plantings would be in addition to the required bufferyard; and suggesting the applicant upgrade the west side plantings to look similar. Motion: Morris Second: Hill Ayes: Hill, Morris, Muzyka, Stansell, Wambsganss REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 21, 2006 Page 60f8 Nays: None Approved: 5-0 Agenda Item No. 6G. ZA06-159. Site Plan for Lot 17. Block L O.W. Knight No. 899 Addition. located at 325 East Southlake Boulevard. Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #9W. Director Baker presented this item to Council. Applicants John Casey from Isbell Engineering Group, Dirk Davis, and Mark Lamoore answered Council's questions. Council discussed the access issues with the applicants. Motion was made to table ZA06-159 to the December 5, 2006, City Council meeting, requesting the applicant look at different access options. Motion: Morris Second: Hill Ayes: Hill, Morris, Muzyka, Stansell, Wambsganss Nays: None Approved: 5-0 to table Agenda Item No. 6H. ZA06-163. Revised Site Plan for Bob Jones Park to add the Bob Jones Nature Center on property legally described as Tracts 3. 4. 5 & 5A. R.D. Price Survey. Abstract No. 1003D: and Tracts 1 & 2. M. Mahaffey Survey. Abstract No. 916D: located at 355 East Bob Jones Road. Current Zoning: AG Agricultural District. SPIN Neighborhood #1. Director Baker presented this item to Council. No one spoke during the public hearing. Motion was made to approve ZA06-163, Revised Site Plan for Bob Jones Park to add the Bob Jones Nature Center, granting the variance to allow the metallic galvalume color standing seam metal roof, and subject to Site Plan Review Summary No.1, dated November 3,2006. Motion: Morris Second: Muzyka Ayes: Hill, Morris, Muzyka, Stansell, Wambsganss Nays: None Approved: 5-0 Agenda Item No.7 A. Ordinance No. 704-C 15t Reading. Amendment to Ordinance 704-8. City of Southlake Sign Ordinance. Director Baker presented this item to Council. Council discussed this item. Motion was made to approve Ordinance No. 704-C, 15t Reading, Amendment to Ordinance No. 704-B, City of Southlake Sign Ordinance, preferring option one for the existing real estate signs; asking staff to revise language for the leasing signs to tie the leasing signs to the development on which they are placed; requiring the font to be black; and limiting the background color to no more than three color options. Motion: Morris Second: Hill REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 21, 2006 Page 7018 Ayes: Nays: Approved: Hill, Morris, Muzyka, Stansell, Wambsganss None 5-0 Agenda Item No. 11. Adjournment. Mayor Wambsganss adjourned the meeting at 9:49 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. -~~ . Andy W - bsganss Mayor - ATTESk_ () ~ Lori A. Farwell, TRMC City Secretary "t"HI' """1 ",\ OU THl I"" " ~ ...q,t.. 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