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2006-07-18 OFFICIAL RECORD CITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING MINUTES: JULY 18. 2006 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Pro Tern Carolyn Morris and Deputy Mayor Pro Tern John Terrell; and Councilmembers Laura K. Hill, Gregory Jones, and Virginia M. Muzyka and Vernon Stansell. CITY COUNCIL ABSENT: Mayor AndyWambsganss. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Jim Blagg, Assistant to the City Manager Ben Thatcher, Community Relations Officer Pilar Schank, Executive Secretary Kim Bush, Manager of Technical Services Gary Gregg, Information Systems Technician Sam Cobb, Director of Community Services Steve Polasek, Deputy Director of Community Services Chris Tribble, Director of Economic Development Greg Last, Director of Finance Sharen Jackson, Director of Human Resources Kevin Hugman, Director of Planning Ken Baker, Chief Planner Dennis Killough, Chief of Fire Services Robert Finn, Director of Public Works Bob Price, Public Works Operations Manager Chuck Kendrick, City Attorney E. Allen Taylor, and City Secretary Lori Farwell. WORK SESSION: No work session was held. REGULAR SESSION: Agenda Item No.1. Call to order. The regular session was called to order by Mayor Pro Tern Morris at 5: 15 p.m. Agenda Item No. 2A. Executive Session. Mayor Pro Tern Morris announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city attorney, and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:19 p.m. Executive Session began at 5:33 p.m. and ended at 6:30 p.m. Agenda Item No. 2B. Reconvene. Mayor Pro Tern Morris reconvened the regular meeting at 6:42 p.m. and asked if any motion was necessary from Executive Session. No action was necessary. Agenda Item No.3. Invocation. The invocation was given by Bob Mason from Missions International. Mayor Pro Tern Morris led the audience in the pledge of allegiance. Agenda Item No. 4A. Mayor's Report. There was no report. REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 1 of 15 Agenda Item No. 4B. City Manager's Report. City Manager Yelverton introduced Steve Johnson, Area Manager for TXU Electric Delivery, to Council. She also introduced the City's new Community Relations Officer, Pilar Schank, to Council. Lastly, she presented to Council copies of the recent D Magazine which ranked Southlake as the number one suburb in the metroplex and thanked them for their hard work to achieve this goal. Agenda Item No. 4B. Financial Report. Director Jackson made a brief presentation to Council on the third quarter financial report. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. Agenda Item No. 5A. Approve the minutes for the June 15. 2006 and June 16. 2006. City Council Retreats; the June 20. 2006. regular City Council meeting; and the June 27. 2006. special City Council meeting. A presentation was not made on this item. Agenda Item No. 5B. Excuse a member of the Planning and Zoning Commission for an absence from a meeting. Planning and Zoning Commissioner Darrell Faglie was absent from the July 6, 2006, Planning and Zoning Commission meeting. Agenda Item No. 5C. Authorize an Interlocal Cooperative Purchasing Agreement for services with the Carroll Independent School District. A presentation was not made on this item. Agenda Item No. 5D. Authorize an Interlocal Cooperative Purchasing Agreement with the City of Un ivers it v Park. A presentation was not made on this item. Agenda Item No. 5E. Authorize ~lacement of Longhorn Stampede public art fixtures in City parks as part of the Southlake 50t Anniversary celebration. Deputy Director Tribble presented this item to Council. Agenda Item No. 5F. Authorize the purchase of Longhorn and Calf Statues from Cowpainters. LLC. A presentation was not made on this item. Agenda Item No. 5G. Authorize the renewal of a facilities utilization agreement with Southlake Baseball Association (SBA). A presentation was not made on this item. Agenda Item No. 5R. Authorize the renewal of a facilities utilization agreement with Grapevine Southlake Soccer Association (GSSA). A presentation was not made on this item. Agenda Item No. 51. Authorize the renewal of a facilities utilization agreement with Southlake Girls Softball Association (SGSA). A presentation was not made on this item. Agenda Item No. 5J. Authorize the renewal of a facilities utilization agreement with Southlake Carroll Lacrosse Association (SCLA). A presentation was not made on this item. REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 2 of 15 Agenda Item No. 5K. Award of bid to TurnKey Environmental for asbestos abatement at Bob Jones Nature Center. A presentation was not made on this item. Agenda Item No. 5L. Authorize a commercial developer's agreement with White's Chapel United Methodist Church for White's Chapel United Methodist Church Addition waterline extension located on the east side of South White Chapel Boulevard. south of East Southlake Boulevard. A presentation was not made on this item. Agenda Item No. 5M. Authorize a standard form of agreement for professional services with Deltatek Engineering for the design of the exterior repainting of Pearson Pump Station Tank #1. the interior repainting of Pearson Pump Station Tank #2 and Quality Assurance/Testing for the repainting of the Dove and Bicentennial elevated storage tanks. A presentation was not made on this item. Agenda Item No. 5N. Resolution No. 06-041. (ZA06-099). Specific Use Permit for the sale of alcoholic beverages at Avocado California Roll & Sushi. located at 2600 East Southlake Boulevard. Suite 100. Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #7. This item was tabled to the August 1,2006, City Council meeting. Agenda Item No. 50. ZA06-102. Revised Site Plan for Bicentennial Park on property located on the north side of West Southlake Boulevard. generally in between Shady Oaks Drive and North White Chapel Boulevard. Current Zoning: CS Community Service District. SPIN Neighborhood #10. This item was tabled to the August 1,2006, City Council meeting. Agenda Item No. 5P. ZA06-101. Revised Site Plan for Shops of Southlake on property located on the southeast comer of East Southlake Boulevard and South Carroll Avenue. Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #8. This item was tabled to the August 1, 2006, City Council meeting. Agenda Item No. 5Q. Ordinance No. 480-499. 1st Reading. (ZA06-054). Zoning Change and Development Plan for proposed The Gardens at Stratfort Parco on property described as Tract 3 A. H. Granberry Survey. Abstract No. 581. located at 425 West Southlake Boulevard. Current Zoning: C-2 Local Retail Commercial District. Requested Zoning: TZD Transition Zoning District. SPIN Neighborhood #14. This item was tabled to the August 1, 2006, City Council meeting. Agenda Item No. 5R. ZA06-018. Preliminary Plat for La Mirada Subdivision. f.k.a. Estates of Rougemont. being Lot lR. Rougemont Addition. located at 1925 North Pevtonville Avenue. Current Zoning: RE Single Family Residential Estate District. Proposed Zoning: R-PUD Residential Planned Unit Development District. SPIN Neighborhood #11. This item has been withdrawn by the applicant. Agenda Item No. 7C. Ordinance No. 480-480. 2nd Reading (ZA05-068). Zoning Change and Concept Plan for Southlake Crossroads (f.k.a. Carroll Crossroads) on property described as being a portion of Tract 4G. O.W. Knight Survey. Abstract No. 899: located at the southwest comer of East Southlake Boulevard and South Carroll Avenue. Current Zoning: AG Agricultural District. REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 3 of 15 Requested Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #ge. This item was tabled to the August 1, 2006, City Council meeting. Agenda Item No. 7D. ZA05-173. Preliminary Plat for Tracts 4G. 4Dl. and 4El. O.W. Knight Survey. Abstract No. 899. The property is approximately 19.3 acres located approximately 340 feet west of the southwest comer of South Carroll Avenue and East Southlake Boulevard. Current Zoning: AG Agricultural District. Proposed Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #ge. This item was tabled to the August 1, 2006, City Council meeting. Agenda Item No. 7F. Resolution No. 06-034. (ZA06-079). Specific Use Permit for the sale of alcoholic beverages at Russ Martin's Bar & Grill located at 621 East Southlake Boulevard. Suite A. Current Zoning: R-PUD Residential Planned Unit Development District. SPIN Neighborhood #ge. This item was tabled to the August 1, 2006, City Council meeting. Motion was made to approve consent agenda items 5A; 5B to excuse Darrell Faglie from the July 6, 2006, Planning and Zoning Commission meeting; 5C; 5D; 5E; 5F; 5G; 5H; 51; 5J; 5K; 5L; 5M; to table items 5N, 50, 5P, and 5Q to the August 1, 2006, City Council meeting; to withdraw item 5R; and to table items 7C, 7D, and 7F to the August 1, 2006, City Council meeting. Motion: Second: Ayes: Nays: Approved: Terrell Muzyka Hill, Jones, Morris, Muzyka, Terrell, Stansell None 6-0 REGULAR AGENDA: Agenda Item No.6. Public Forum. No one spoke during public forum. Agenda Item No. 7A. Ordinance No. 895. 2nd Reading. Amending Chapter 19. "Utilities." Article II. "Water." Division 3. "Water Conservation." of the Southlake City Code by adding Sections 19-62. "Lawn and Landscape Irrigation Restrictions." Section 19-63. "Rain Sensing Devices and Freeze Gauges." and Section 19-64. "Variances." Director Price presented this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING CHAPTER 19 "UTILITIES", ARTICLE II "WATER", DIVISION 3 "WATER CONSERVATION" OF THE CODE OF ORDINANCES BY ADDING SECTIONS 19-62 TO BE ENTITLED "LAWN AND LANDSCAPE IRRIGATION RESTRICTIONS", SECTION 19- 63 TO BE ENTITLED "RAIN SENSING DEVICES AND FREEZE GAUGES" AND SECTION 19-64 TO BE ENTITLED "VARIANCES"; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY FOR VIOLATIONS HEREOF; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 4 of 15 Mayor Pro Tern Morris opened the public hearing. Robert Gray, 1275 Shady Oaks Drive, Southlake, Texas, asked Council to consider the addition of language in the ordinance to address properties with private wells. Mayor Pro Tern Morris closed the public hearing. Council discussed this item. Motion was made to approve Ordinance No. 895, 2nd Reading, Amending Chapter 19, "Utilities," Article II, "Water," Division 3, "Water Conservation," of the Southlake City Code by adding Sections 19-62, "Lawn and Landscape Irrigation Restrictions," Section 19-63, "Rain Sensing Devices and Freeze Gauges," and Section 19-64, "Variances. Motion: Terrell Second: Jones Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell Nays: None Approved: 6-0 Agenda Item No. 7B. Ordinance No. 896. 2nd Reading. Deny the request of Atmos Energy Corporation for an annual gas reliability infrastructure program (GRIP) rate increase within the City of Southlake. Director Jackson presented this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, DENYING THE REQUEST OF ATMOS ENERGY CORP., MID-TEX DIVISION, FOR AN ANNUAL GAS RELIABILITY INFRASTRUCTURE PROGRAM (GRIP) RATE INCREASE IN THIS MUNICIPALITY, AS A PART OF THE COMPANY'S STATEWIDE GAS UTILITY DISTRIBUTION SYSTEM; APPROVING COOPERATION WITH OTHER CITIES WITHIN THE ATMOS ENERGY CORP., MID-TEX DIVISION DISTRIBUTION SYSTEM AS PART OF THE ATMOS CITIES STEERING COMMITTEE (ACSC); AUTHORIZING ACSC TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION; AUTHORIZING INTERVENTION AS PART OF ACSC IN ANY APPEAL OF THE CITY'S ACTION TO THE RAILROAD COMMISSION; PROVIDING A REQUIREMENT FOR A PROMPT REIMBURSEMENT OF COSTS INCURRED BY THE CITY; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING FOR NOTICE OF THIS ORDINANCE TO A TMOS ENERGY CORP., MID- TEX DIVISION. No one spoke during the public hearing. Motion was made to approve Ordinance No. 896, 2nd Reading, Deny the request of Atmos Energy Corporation for an annual gas reliability infrastructure program (GRIP) rate increase within the City of Southlake. Motion: Jones Second: Terrell REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 5 of 15 Ayes: Nays: Approved: Hill, Jones, Morris, Muzyka, Terrell, Stansell None 6-0 Agenda Item No. 7E. ZA06-060. Revised Site Plan for Lot 8. Block 1. Southlake Crossing - Bank of America. located at 2025 West Southlake Boulevard. Current Zoning: C-3 General Commercial District. SPIN Neighborhood #16. Chief Planner Killough presented this item to Council. Applicant Robert Baldwin made a presentation and answered Council's questions. Architect Pete Protsman also answered Council's questions on this item. Council discussed this item. Mayor Pro Tern Morris opened the public hearing. Michael Carter, 1808 Native Dancer Place, Southlake, Texas, spoke in support ofthis item. Mayor Pro Tern Morris closed the public hearing. Motion was made to approve ZA06-060, Revised Site Plan for Lot 8, Block 1, Southlake Crossing - Bank of America, specifically granting the two requested bufferyard variances; noting the developer's agreement that the exterior materials will be similar stone, stucco, and color as development to the east; accepting the applicant's agreement to add stars above the columns on the left elevation on the driveway, to add one star on the opposite side of the signage on the right elevation as shown on the presentation this evening, to add stone columns on either side of the front entry with stone below the windows, and to duplicate the stars on the back of the building to match the front, and subject to the Revised Site Plan Review Summary No.3, dated June 2, 2006. Motion: Terrell Second: Jones Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell Nays: None Approved: 6-0 Agenda Item No. 7G. Resolution No. 06-039. (ZA06-085). Specific Use Permit for the sale of alcoholic beverages at Stampede Sports Arena located at 250 Players Circle. Current Zoning: C- 3 General Commercial District. SPIN Neighborhood #16. Chief Planner Killough presented this item to Council. Applicant Dean Lackey made a presentation and answered Council's questions. In accordance with Section 4.21 ofthe City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 250 PLAYERS CIRCLE, BEING LEGALLY DESCRIBED AS LOT 5, BLOCK 1, PLAYERS CIRCLE ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 6 of 15 Mayor Pro Tern Morris opened the public hearing. Michael Carter, 1808 Native Dancer Place, Southlake Texas, spoke in opposition. Roberta Hill, 515 Indian Paintbrush Way, Southlake, Texas, spoke in opposition. Jack Byno, 3505 Boxwood Drive, Grapevine, Texas, spoke in support. Mayor Pro Tern Morris closed the public hearing. Council discussed this request. Motion was made to approve Resolution No. 06-039, (ZA06-085), Specific Use Permit for the sale of alcoholic beverages at Stampede Sports Arena located at 250 Players Circle stating that the applicant has made certain provisions for safety of his patrons and will limit the occupancy of the bar area to 25 people; will sell only beer and wine; will limit the square footage of the bar area to approximately 200 - 250 square feet for the sale and consumption of alcohol; will limit the bar area to be open weekdays from 4:00 to 11 :30 p.m. only and weekends from noon to 11 :30 p.m. only; will have at least one full time employee to be in the bar area to monitor the bar; will institute a rule to require coaches of teams for children under the age of 18 years old to not consume alcohol on the premises while coaching or taking care of the children on their team and will post a sign to that affect near the bar area; will add signs on the gate to require a minimum age of 21 years old to enter the bar area and on the other side of the gate to allow no alcohol allowed beyond the bar area; will abide by all ordinances and agreements previously made with the city such as noise and parking agreements; will limit the SUP to one year; and will require the alcohol to be served in cups different than those used in the concession area. Motion: Jones Second: Stansell Ayes: Jones, Morris, Muzyka, Terrell, Stansell Nays: Hill Approved: 5-1 Mayor Pro Tern Morris called for a break at 8:46. Mayor Pro Tern Morris had to leave the meeting at this time. Deputy Mayor Pro Tern Terrell reconvened the meeting at 9:01 p.m. Agenda Item No. 7H. Ordinance No. 480-494. 2nd Reading (ZA06-070). Zoning Change and Concept Plan for 2777 Ridgecrest Drive (1.5 acres). Current Zoning: AG Agricultural District. Requested Zoning: RE Residential Estate District. SPIN Neighborhood #3. Chief Planner Killough presented this item to Council in conjunction with items 71 and 7J. Applicant Kerry Smith, 2777 Ridgecrest Drive, Southlake, Texas, introduced herself to Council. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 7 of 15 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS A PORTION OF TRACT lCIF, SITUATED IN THE J.W. CHIVERS SURVEY, ABSTRACT NO. 350, BEING APPROXIMATELY 1.55 ACRES, AND MORE FULLY AND COMPLETEL Y DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "RE" SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Ordinance No. 480-494, 2nd Reading (ZA06-070), Zoning Change and Concept Plan for 2777 Ridgecrest Drive (1.5 acres) subject to the recommendations of the Planning and Zoning Commission and subject to Concept Plan Review Summary No.1, dated May 12, 2006. Motion: Jones Second: Muzyka Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Agenda Item No. 71. Ordinance No. 480-495. 2nd Reading (ZA06-071). Zoning Change and Concept Plan for 2777 Ridgecrest Drive (1 acre). Current Zoning: AG Agricultural District. Requested Zoning: SF-IA Single Family Residential District. SPIN Neighborhood #3. Chief Planner Killough presented this item to Council in conjunction with items 7H and 7J. Applicant Kerry Smith, 2777 Ridgecrest Drive, Southlake, Texas, introduced herself to Council. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS A PORTION OF TRACT lCIF, SITUATED IN THE lW. CHIVERS SURVEY, ABSTRACT NO. 350, BEING APPROXIMATELY 1.00 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "SF-IA" SINGLE FAMILY RESIDENTIAL DISTRICT, AS DEPICTED ON THE REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 8 of 15 APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Ordinance No. 480-495, 2nd Reading (ZA06-071), Zoning Change and Concept Plan for 2777 Ridgecrest Drive (1 acre) subject to the recommendations of the Planning and Zoning Commission and subject to Concept Plan Review Summary No.1, dated May 1, 2006, specifically granting the variance but requiring minimum emergency access and fire protection standards to be met. Motion: Jones Second: Muzyka Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Agenda Item No. 7J. ZA06-072. Plat Revision for Lots 4Rl and 4R2. J.W. Chivers No. 350 Addition. located at 2787 and 2777 Ridgecrest Drive. Current Zoning: AG Agricultural District and RE Single Family Residential Estate District. Requested Zoning: RE Single Family Residential Estate District and SF-IA Single Familv Residential District. SPIN Neighborhood #3. Chief Planner Killough presented this item to Council in conjunction with items 7H and 71. Applicant Kerry Smith, 2777 Ridgecrest Drive, Southlake, Texas, introduced herselfto Council. Motion was made to approve ZA06-072, Plat Revision for Lots 4Rl and 4R2, J.W. Chivers No. 350 Addition, located at 2787 and 2777 Ridgecrest Drive, subject to the recommendations of the Planning and Zoning Commission and subject to Revised Plat Review Summary No.1, dated July 12, 2006, specifically granting the variance but requiring minimum emergency access and fire protection standards to be met. Motion: Jones Second: Muzyka Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Agenda Item No. 7K. Ordinance No. 480-493. 2nd Reading (ZA06-047). Zoning Change and Concept Plan for Eldred Addition located at 1206 West Continental Boulevard. Current Zoning: SF-20A Single Family Residential District and AG Agricultural District. Requested Zoning: SF- 30 Single Familv Residential District. SPIN Neighborhood #16. Chief Planner Killough REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 9 of 15 presented this item in conjunction with item 7K. Applicant Rob Adams, 500 Nolen Drive, Southlake, Texas, answered Council's questions. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACTS lA, 1A2, & 1A3, SITUATED IN THE J. THORNHILL SURVEY, ABSTRACT NO. 1505, BEING APPROXIMATELY 2.13 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT AND "SF-20A" SINGLE F AMIL Y RESIDENTIAL DISTRICT TO "SF-30" SINGLE F AMIL Y RESIDENTIAL DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Ordinance No. 480-493, 2nd Reading (ZA06-047), Zoning Change and Concept Plan for Eldred Addition located at 1206 West Continental Boulevard subject to Concept Plan Review Summary No.2, dated May 12, 2006, including the informational comments provided therein. Motion: Stansell Second: Jones Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Agenda Item No. 7L. ZA06-048. Plat Showing for Lots 6 and 7. Block 1. J. Thornhill No. 1505 Addition located at 1206 West Continental Boulevard. Current Zoning: SF-20A Single Family Residential District and AG Agricultural District. Proposed Zoning: SF-30 Single Familv Residential District. SPIN Neighborhood #16. Chief Planner Killough presented this item in conjunction with item 7K. Applicant Rob Adams, 500 Nolen Drive, Southlake, Texas, answered Council's questions. Motion was made to approve ZA06-048, Plat Showing for Lots 6 and 7, Block 1, J. Thornhill No. 1505 Addition located at 1206 West Continental Boulevard subject to Plat Review Summary No.3, dated May 12, 2006, including the informational comments provided therein. REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 10 of 15 Motion: Second: Ayes: Nays: Approved: Stansell Jones Hill, Jones, Muzyka, Terrell, Stansell None 5-0 Agenda Item No. 7M. ZA06-100. Revised Site Plan for Weirs Furniture. located at Wyndham Plaza Phase III. on property described as Lot 7. Block 2. Gateway Plaza Phase 2: located south of 24-Hour Fitness. on the east side ofthe 150 block of North Nolen Drive. Current Zoning: S-P- 2 Generalized Site Plan District. SPIN Neighborhood #7. Chief Planner Killough presented this item to Council. Applicant Terry Wilkinson made a presentation and answered Council's questions. Deputy Mayor Pro Tern Terrell opened the public hearing. Deputy Mayor Pro Tern Terrell read a card from Michael Carter, 1808 Native Dancer Place, Southlake, Texas, who wished to record his support. Deputy Mayor Pro Tern Terrell closed the public hearing. Council discussed this item. Motion was made to approve ZA06-100, Revised Site Plan for Weirs Furniture, located at Wyndham Plaza Phase III, as presented by the applicant, granting the requested variance and allowing for a wrought iron fence with a mix of evergreens being 48-inch at planting, substantially screening the area from outside view where furniture will be on display, subject to the recommendations of the Planning and Zoning Commission, and subject to Revised Site Plan Review Summary No.1, dated June 30, 2006. Motion: Jones Second: Stansell Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Agenda Item No. 8A. Ordinance No. 480-491. 1st Reading. (ZA06-031). Zoning Change and Concept Plan for Morrison Business Park. located at 2720 East State Highwav 114. Current Zoning: AG Agricultural District. Requested Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #6. Chief Planner Killough presented this item to Council. Applicant Ben Henry answered Council's questions. Architect Michael Barnes of Barnes Architects, 3721 Camp Bowie Boulevard, Fort Worth, Texas, answered Council's questions. Council discussed this item. Deputy Mayor Pro Tern Terrell read the comment cards of those who did not wish to speak: Richard and Jody Frazier, 522 Alamo Trail, Grapevine, Texas, opposed; Gerald Roberts, 503 Austin Oaks Drive, Grapevine, Texas, opposed; and, REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 11 of 15 Bill and Urszula Walsh, 507 Austin Oaks Drive, Grapevine, Texas, opposed. Deputy Mayor Pro Tern Terrell allowed members of the public to speak. Jim Dixon, 2401 Houston Oaks Court, Grapevine, Texas, spoke in opposition. Kern Lewis, 1412 Glasgow, Grapevine, Texas, spoke in support. Jim Mertz spoke to Council about his land north of this property potentially becoming landlocked. David Keener, 3901 Airport Freeway, Suite 200, Bedford, Texas, spoke to Council regarding Mr. Mertz' property. Motion was made to approve Ordinance No. 480-491, 1st Reading, (ZA06-031), Zoning Change and Concept Plan for Morrison Business Park, subject to Concept Plan Review Summary No.4, dated July 12, 2006, specifically granting the requested variances (stacking depth, reduced right-of-way, and location of dumpsters); subject to elevations provided in the presentation; requiring the screening of the dumpsters as shown in the presentation; requiring the retaining wall to be constructed as shown in the presentation; installation of an 8' masonry fence behind the residences up to the common area; requiring the developer to stub out an 8- inch water line to the north end of his property; subject to the proposed permitted uses as provided in the presentation; subject to the landscape and lighting plans as shown in the presentation and noting there is to be no lighting in the parking lots; subject to the staff review of utility considerations as presented; approving the materials list as presented with stone and stucco, roof tiles, Spanish/Colonial style, shutters, and wrought iron; and subject to the recommendations of the Planning and Zoning Commission. Motion: Stansell Second: Jones Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Agenda Item No. 8E. Ordinance No. 480-497. 1st Reading. (ZA06-040). Zoning Change and Site Plan / Concept Plan for Lot 3. J.A. Freeman No. 529 Addition and a portion of Tract IB2. J.A. Freeman Survey. Abstract No. 529. The property is located at 2171 East Southlake Boulevard. Current Zoning: S-P-l Detailed Site Plan District and B-1 Business Service Park District. Requested Zoning: S-P-l Detailed Site Plan District. SPIN Neighborhood #8. Chief Planner Killough presented this item to Council. Director Price made a presentation on the utilities. Applicant Jeff Williams of Graham Associates made a presentation to Council and answered their questions. Applicant Michael Shields of DMS Architects answered Council's questions. Motion was made to approve Ordinance No. 480-497, 1st Reading, (ZA06-040), Zoning Change and Site Plan / Concept Plan for Lot 3, J.A. Freeman No. 529 Addition and a portion of Tract IB2, J.A. Freeman Survey, Abstract No. 529, approving the two requested variances REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 12 of 15 for stacking and spacing; subject to the recommendations of the Planning and Zoning Commission; excluding the C-3 uses as noted; including the tree conservation analysis showing the driveway as proposed by the applicant and granting relief based upon the applicant doing tree mitigation on a one-for-one inch caliper basis allowing city staff to make the determination as to the number of caliper inches needing to be mitigated and the type of trees to be replaced to be listed as desirable in the city's tree ordinance as determined by city staff and requiring the clustering of those trees toward the front in such a way that will be acceptable based upon a landscape plan for lot 1 to be provided at the second reading; stating that a landscape plan for lot 2 will be required with a future site plan for that lot; requiring the bufferyard as shown in the site plan as presented this evening; and subject to Concept Plan Review Summary No.4, dated June 30, 2006. Motion: Jones Second: Stansell Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Deputy Mayor Pro Tern Terrell called for a break at 11: 18 p.m. and reconvened the meeting at 11 :23 p.m. Councilmember Jones recused himself from item 8C because he has an equitable interest or ownership in the property and stepped out ofthe room. Agenda Item No. 8C. Ordinance No. 480-498. 1 sl Reading. (ZA06-049). Zoning Change for Tracts 2C, 2C5. and 2C6. William H. Martin Survey. Abstract No. 1068. The property is located at 1801. 1815. and 1829 Our Lane. Current Zoning: AG Agricultural District. Requested Zoning: SF-IA Single Family Residential District. SPIN Neighborhood #12. Chief Planner Killough presented this item to Council. Motion was made to approve Ordinance No. 480-498, 1 sl Reading, (ZA06-049), Zoning Change for Tracts 2C, 2C5, and 2C6, William H. Martin Survey, Abstract No. 1068. Motion: Stansell Second: Hill Ayes: Hill, Muzyka, Terrell, Stansell Nays: None Abstains: Jones Approved: 4-0-1 Councilmember Jones rejoined the meeting. Agenda Item No. 8D. Ordinance No. 480-500. 1 sl Reading. (ZA06-088). Zoning Change and Concept Plan for proposed Miron Grove Business Park. on property described as Lot 4R. Block 1. Miron Subdivision: located at 300 Miron Drive. Current Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #8. Chief Planner Killough presented this item to Council. Director Price made a presentation on the public works issues. Council discussed this item. REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 13 of 15 Applicant and architect Michael Wright, 601 West Harwood Road, Hurst, Texas, discussed the easement shown in the property. Motion was made to table Ordinance No. 480-500, 1 st Reading, (ZA06-088), Zoning Change and Concept Plan for proposed Miron Grove Business Park to the August 1, 2006, City Council meeting. Motion: Jones Second: Stansell Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Agenda Item No. 8E. Ordinance No. 480-481, 1st Reading (ZA05-146) Zoning Change and Site Plan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current Zoning: C-2 Local Retail Commercial District. Requested Zoning: S- P-l Detailed Site Plan District. SPIN Neighborhood #10. Chief Planner Killough presented this item to Council. Applicant Kirk R. Williams, 5400 Renaissance Tower, answered Council's questions. Motion was made to approve Ordinance No. 480-481, 1st Reading (ZA05-l46) Zoning Change and Site Plan for Bicentennial Plaza located at 410 West Southlake Boulevard as presented subject to the recommendations of the Planning and Zoning Commission; subject to Revised Site Plan Review Summary No.3, dated March 29, 2006; and subject to the applicant and city staff arriving at an agreement on parking and signage as to a sign that would be potentially placed on the property by the city. Motion: Jones Second: Stansell Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Agenda Item No. 9A. Resolution No. 06-042. authorize the execution of the necessary agreements to permit acceptance of credit cards as payment of taxes. fines. or fees as outlined in the adopted fee schedule. including but not limited to parks and recreation fees. utility fees. permits and inspection fees. and library fines and fees. Director Jackson presented this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AUTHORIZING THE EXECUTION OF THE NECESSARY AGREEMENTS TO PERMIT ACCEPTANCE OF CREDIT CARDS AS PAYMENT OF TAXES, FINES, OR FEES AS OUTLINED IN THE ADOPTED FEE SCHEDULE, INCLUDING BUT NOT LIMITED TO PARKS AND RECREATION FEES, UTILITY FEES, PERMITS AND INSPECTION FEES, AND LIBRARY FINES AND FEES. REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 14 of 15 Motion was made to approve Resolution No. 06-042, authorize the execution of the necessary agreements to permit acceptance of credit cards as payment of taxes, fines, or fees as outlined in the adopted fee schedule, including but not limited to parks and recreation fees, utility fees, permits and inspection fees, and library fines and fees. Motion: Stansell Second: Jones Ayes: Hill, Jones, Muzyka, Terrell, Stansell Nays: None Approved: 5-0 Agenda Item No. 12. Deputy Mayor Pro Tern Terrell adjourned the meeting at 11 :53 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. S~)I~ Mayor Pro Tern QJ!30/ John Terrell Deputy Mayor Pro Tern ""tll...."", "" aU TLI~"" ,'S ~. " ......!< ....... ~" $" 0 .... .... ~ ~ -} . ~'~... ..:""~ ~. a ;6{ '* }E~ . ':. 61". ..O)~ Lon A. Farwell, TRMC ~.. .00 ~ City Secretary ~;"~'" ~.;.;o..o "",...... 81111"", II'" ",,\, ATTEST: REGULAR CITY COUNCIL MEETING MINUTES, JULY 18, 2006 Page 15 of 15 a CONFLICT OF INTEREST AFFIDAVIT THE STATE OF TEXAS § COUNTY OF TARRANT § I, 4~WPL"C( ye5 as a member of the (7(n C1/~UAJO L_ of the City of Southlake, make this affidavit and hereby on oath state the following: I, my spouse, and/or a person or persons related to me within the first degree of consanguinity or affinity, have a substantial interest in a business entity or real property as defined in Chapter 171, Texas Local Government Code, and/or City of Southlake Ordinance No. 635 and a vote is to be taken or a decision is to be made that will have a special economic effect on this business entity or real property. The agenda item affecting this business entity or real property is: COMPLETE (A) or (B): (A) The business entity is (name); or (B) The real property is located at: (,jam (57Z~j Cog L'A I have a substantial interest because I, my spouse, and/or a person or persons related to me within the first degree of consanguinity or affinity have the following relationship to the business entity or real property which will likely be affected by the vote on the above-referenced agenda item: (check all which are applicable) Ownership of 10% or more of the voting stock or shares of the business entity. Ownership of 10% or more or $5,000 or more of the fair market value of the business entity. Funds received from the business entity exceed 10% of gross income for the previous year. Hold a position of member of the board of directors or other governing board of the business entity. Serve as an elected officer of the business entity. An employee of the business entity. Creditor, debtor or guarantor of the business entity in the amount of five thousand dollars ($5,000.00) or more. Property of the person has been pledged to the business entity or is subject to a lien in favor of the business entity in the amount of five thousand dollars ($5,000.00) or more. Have an equitable or legal ownership of real property with a fair market value of at least $2,500. Other: Upon filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision and from any further participation by discussion or debate regarding the above-referenced agenda item. I also affirm that this affidavit is being submitted to the City Secretary before the start of the meeting at which the agenda item in question is being addressed or as soon as practicable once I realized a potential conflict exists. Signed this 9- - day of - 9 200 Signa re of ficia The State of Texas § County of Tarrant § B f6 e me, L QS pr-1, rarwe t' on this day personally appeared (or proved to me on the oath of or through (description of identity card or other document) to be the person whose name is subscribed to the foregoing instrument and, after first being by me duly sworn, stated that the statements made in this affidavit are within his personal knowledge and are true and correct. . k Given under my hand and seal of office this day of J µ (SEAL) w' o aNotary Public in and 0 the State of Texas O !0 I l$)?;o~lo 0' utV-A rr> i 4~ OGDEN K -SHANNON July 11, 2006 Lori A. Farwell City Secretary, City of Southlake 1400 Main Street, Suite 270 Southlake, TX 76092 Re: Zoning Case No. ZA05-068 & Preliminary Plat Case No. ZA05-173; Southlake Crossroads, generally Located at the southwest corner of East Southlake Boulevard and South Carroll Avenue Dear Ms. Farwell: This letter is to rescind and withdraw all prior opposition previously submitted by Mr. Chauncy Prade, Jr. (by and through Marcel Bosworth via Power of Attorney, on behalf of Mr. Prade) to the City concerning the above-referenced zoning and platting cases. Mr. Prade is the co-owner of the property immediately east of the property that is the subject of the above-referenced zoning and platting cases. Enclosed is a copy of the current Power of Attorney, signed and executed by Mr. Prade, authorizing the below-signed to act on Mr. Prade's behalf in this matter. Please call if you have any questions concerning this matter. Thank you for your assistance. Sincerely, Ogden K. Shannon, III Executor and Power of Attorney for Mr. Chauncy Prade, Jr. 307 West 7`h Street, Suite 1724, Fort Worth, TX 76102 Telephone(817)877-0495 Fax(817)877-0497 RECEIVED JUL 13 = OFFICE OF CITY SECRETARY SUBSCRIBED AND SWORN BEFORE ME on this day of July, 2006, to certify which witness my hand and seal of office. Notary ublic - tate f Texas k ~u, STEVEN GREGORY n 1* NOTARY RM STATEOF TEXAS IOM EXIIIIJULY 2, 2008 Cc: Kenneth Baker, Director of Planning Department (with enclosure) Dennis Killough, Planning Department (with enclosure) Tim G. Sralla, City Attorney (with enclosure) <i STA TUTOR YDURABLE POWER OFATTORNEY NOTE: THE POWERS GRANTED BY THIS DOCUMENT ARE BROAD AND SWEEPING. THEY ARE EXPLAINED IN THE DURABLE POWER OF ATTORNEY ACT, CHAPTER XII, TEXAS PROBATE CODE. IF YOU HAVE ANY QUESTIONS ABOUT THESE POWERS, OBTAIN COMPETENT LEGAL ADVICE. THIS DOCUMENT DOES NOT AUTHORIZE ANYONE TO MAKE MEDICAL AND OTHER HEALTH-CARE DECISIONS FOR YOU. YOU MAY REVOKE THIS POWER OF ATTORNEY IF YOU LATER WISH TO DO SO. c fMo pct I, CH*UNt 'tom A. PRADE, of 400 South Carroll Avenue, Southlake, Texas 76092, appoint OGDEN K. SHANNON, III, of 424 Sosaya Lane, Santa Fe, New Mexico 87505, as my agent (attorney-in-fact) to act for me in any lawful way with respect to all of the following powers except for a power that I have crossed out below. TO WITHHOLD A POWER, YOU MUST CROSS OUT EACH POWER WITHHELD. (A) real property transactions; (B) tangible personal property transactions; (C) stock and bond transactions; (D) commodity and option transactions; (E) banking and other financial institution transactions; (F) business operating transactions; (G) insurance and annuity transactions; (H) estate, trust, and other beneficiary transactions; - - (I) claims and litigation; (J) personal and family maintenance; (K) benefits from social security, Medicare, Medicaid; or og3er governmental programs or civil or military service; (L) retirement plan transactions; (M) tax matters; ON THE FOLLOWING LINES, YOU MAY GIVE SPECIAL INSTRUCTIONS LIMITING OR EXTENDING THE POWERS GRANTED TO YOUR AGENT. I HEREBY REVOKE ANY AND ALL PREVIOUS POWERS OF ATTORNEY WHICH I HAVE EXECUTED. c t4,4wjCC--i flfAtWet'A. PRADE: Statutory Durable Power of Attorney PAGE 1 UNLESS YOU DIRECT OTHERWISE ABOVE, THIS POWER OF ATTORNEY IS EFFECTIVE IMMEDIATELY AND WILL CONTINUE UNTIL IT IS REVOKED. CHOOSE ONE OF THE FOLLOWING ALTERNATIVES BY CROSSING OUT THE ALTERNATIVE NOT CHOSEN: (A) This Power of Attorney is not affected by my subsequent disability or incapacity. YOU SHOULD CHOOSE ALTERNATIVE (A) IF THIS POWER OF ATTORNEY IS TO BECOME EFFECTIVE ON THE DATE IT IS EXECUTED. IF NEITHER (A) NOR (B) IS CROSSED OUT, IT WILL BE ASSUMED THAT YOU CHOSE ALTERNATIVE (A). If Alternative (B) is chosen and a definition of my disability or incapacity is not contained in this power of attorney, I shall be considered disabled or incapacitated for purposes of this power of attorney if a physician certifies in writing at a date later than the date ofthig power of attorney is executed that, based on the physician's medical examination of me, I am mentally incapable of managing my financial affairs. I authorize the physician who examines me for this purpose to disclose my physical or mental condition to another person for purposes of this power of attorney. A third party who accepts this power of attorney is fully protected from any action taken under this power of attorney that is based on the determination made by a physician of my disability or incapacity. I agree that any third party who receives a copy of this document may act under it. Revocation of the durable power of attorney is not effective as to a third party until the third party receives actual notice of the revocation. I agree to indemnify the third party for any claims that arise against the third party because of reliance on this power of attorney. If any agent named by me dies, becomes legally disabled, resigns, or refuses to act, I name the following as successor to that agent: ERIC JAKIMIER Signed this day of A pi"1 2006. x;) LL% `elm A. 'BADE GNAc~N~`~ CHAUN~Y A. PRADE: Statutory Durable Power ofAttoruep PAGE 2 STATE OF TEXAS § COUNTY OF TARRANT § SUBSCRIBED AND SWORN TO before me on the ~C)_ day of n a-~-i- , 2006, by CHAUN~Y A. PRADE, to certify which witness my hand and offi ial seal. E NOTARY PUBLIC, STATE OF TEXAS S`la;F of Tca IIc My Commission Expires: _ -.3i Alp, _ MY Comm. Expir~:~ i THE ATTORNEY IN FACT OR AGENT, BY ACCEPTING OR ACTING UNDER THE APPOINTMENT, ASSUMES THE FIDUCIARY AND OTHER LEGAL RESPONSIBILITIES OF AN AGENT. C:\alliance\Weaver\P\PradeChauncy\SDPOA04-17-06.doc CHAUNCYA. PRADE: Statutory Durable Power of Attorney PAGE 3 f'y*ryipq i` All RICK WEAVER 1395 HWY 156 SOUTH #107"..,.* HASLET TX 76052 Submitter: RICK WEAVER SUZANNE HENDERSON TARRANT COUNTY CLERK TARRANT COUNTY COURTHOUSE 100 WEST WEATHERFORD FORT WORTH, TX 76196-0401 DO NOT DESTROY WARNING - THIS IS PART OF THE OFFICIAL RECORD. Filed For Registration: 04/26/2006 10:00 AM Instrument D206122600 POA 4 PGS $24.00 i By: 11111111 IN 11111.1111111111111111114 1111111111111111111Ills D206122600 ANY PROVISION WHICH RESTRICTS THE SALE, RENTAL OR USE OF THE DESCRIBED REAL PROPERTY BECAUSE OF COLOR OR RACE IS INVALID AND UNENFORCEABLE UNDER FEDERAL LAW. 70 ~P ~.t++• .gym. k r LL o AN% Jill O = O s ~ c Ills p . v oW Q U i i i Values ,i Intcg~•il~. i Innovation 1 ccorrntahilit), Commitment to Excellence Team work i Finance Department's Quarterly Review For the period ended June 30, 2006 i City of Southlake July 2006 FF I To: Shana Yelverton, City Manager Jim Blagg, Assistance City Manager From: Sharen Jackson, Finance Director Re: Third Quarter FY 2006 Financial Report Date: July 18, 2006 The finance department is pleased to submit a financial report for the third quarter of FY 2006 period ended June 30, 2006. This report contains financial statements for the City's operating funds, status reports of the Capital Projects and a report of the City's Investment portfolio. GENERAL FUND REVENUES Property tax. In the General Fund, $12,280,676 of $12,131,944 or 101.2% of budgeted property tax has been collected. Since property tax bills are delinquent as of February 1, most tax collections are received in the first four months of the fiscal year. The property tax revenue will be amended during the budget process this summer to better reflect actual collections for FY 2006. Tarrant County has collected the City's taxes since 1982. Sales tax. Sales tax budgeted for Fiscal Year 2006 is $7,457,650 which is an increase of 18.7% over last year's actual collections of $6,280,392. For October through June II collections the City has collected $5,240,393 in sales tax. This is 3.7% or $184,743 above the revised projected amounts to date. Town Square Grand Avenue opened in April 2006 therefore beginning with the June collections for April sales 80% of the 1 % sales tax will disbursed to the developer (if compliance with performance guidelines are met). Franchise fees. Franchise fees include amounts received for use of public rights of way from utility companies. To date the City has received $1,176,158 of $2,093,641 budgeted. FY 2006 collections are comparable to prior year's collections. The majority of the franchise fees are collected in the third and forth quarter of the fiscal year. Tri- r, County pays their second semi-annual payment in July and Oncor pays their annual payment September. Fines/forfeitures. Revenues from Fines and Forfeitures are $967,557, which is 107.5% of the $900,000 budgeted. This revenue source depends on many variables, such as the number of citations issued, warrants issued and collected, plus the number of cases assigned to deferred adjudication. Citation volume is higher for FY 2006 compared to FY 2005. Citation volume is expected to remain consistent. Staff will recommend a budget amendment this summer to better reflect actual collections for the year. y ! Charges for services. This category includes revenue from ambulance transport, recreation class fees, and amounts received from the Cities of Grapevine and Colleyville ' for participation in the Teen Court program. Revenue to date total $566,806, compared with $530,249 collected for the same period in the prior year. The majority of the revenue for this category is seasonal and collected during the summer months. It is anticipated that revenue from Charges for Services will be within budgeted amounts. Permits/fees. Revenues from permits and fees are $1,361,941, or 106.8% of the budgeted amount of $1,274,660. 122 residential permits have been issued to date compared to 172 issued in the prior fiscal year for the same period. 28 and 36 commercial permits were issued for as of June 30, 2006 and June 30, 2005, respectively. The city has issued fewer permits this fiscal year; however, the permits are for larger square feet homes and higher value commercial buildings. Miscellaneous. This category includes amounts from tower leases, the 10% administrative fee retained from Municipal Court State taxes remitted quarterly to the Comptroller, and library fees/fines. The City has received $445,232 to date. Revenues from miscellaneous income will be amended during the budget process this summer to reflect actual collections. Interest income. Interest earnings to date total $195,855. Interest income will be amended during the budget process this summer to reflect actual collections. GENERAL FUND EXPENDITURES For the third quarter ended June 30, 2006 of the fiscal year, General Fund total expenditures are $15,891,951 or 64.8% of the $24,513,816 budget. A brief discussion of each department will follow, providing a summary explanation of major expenditures trends. General government department. Department expenditures for the City Secretary's Office, Human Resources, City Manager's Office and Support Services total $3,000,589 which is 63.6% of budget. Personnel, legal services and utility expenditures are on target i with budget. Therefore it is anticipated that expenditures in General Government will be within the amount budgeted. Finance department. For the Finance, Municipal Court, Teen Court Divisions, total expenditures to date are $988,142 or 68.6% of the $1,439,770 budgeted. Personnel, operations and capital expenditures are within budget. Public safety department. Total expenditures for Police Services, Fire Services, Public Safety Support, and Building Inspections are $7,117,030, which is 64.8% of the $10,978,422 budgeted. Currently, public safety expenditures are within budget and on target for the fiscal year. Public works department. Budgeted within this department are Streets/Drainage, and Public Works Administration. Expenditures to date are $1,466,962 or 53.0% of the $2,768,312 budgeted. Personnel, operations and capital expenditures are within budget. Planning department. The department has expended $437,097 or 66.6% of the $656,383 budgeted for the year. Expenditures in the Department are within budgeted. Economic development department. The department has expended $222,603, or 57.0% of the $390,399 budgeted for the year. Expenditures in the Department are within budget. I Community services department. Total expenditures for Community Services, Parks and Recreation, and Library Services are $2,659,528 or 74.6% of the $3,565,526 budgeted. Personnel and recreation program expenditures are on target with budget. Expenditures in the Department are expected to be within budget projections. WATER AND SEWER ENTERPRISE FUND Revenues. As of June 30, 2006 the City has received $12,378,670 or 76.2% in revenues of the $16,253,000 estimated. This is compared to $9,657,507 received through June of last year. The majority of the increase is due to the sever drought the metroplex is currently suffering. The majority of revenue is received in the summer months. Total revenues for the year will be within the amended budget. Expenses. The City has expended $10,676,997 or 65.5% of the $16,307,054 budgeted for personnel, operations, capital, and debt servieeg. Of the total expenses, $3,992,590 has been paid to the City of Fort Worth for treated water. ,I i i I I I DEBT SERVICE FUND Revenues. The City has received $5,516,473 in current and delinquent property taxes through June 30, 2006. This fund pays the property tax supported debt requirements for the city. The first semi-annual payments were due February 2006 totaling $2,856,332. SOUTHLAKE PARKS DEVELOPMENT CORPORATION (SPDC) Operating Fund. As of June 30, 2006, $2,581,413 in the '/2 cent sales tax has been collected. SPDC sales tax receipts are 18.33% above estimates, or $399,856. I CRIME CONTROL AND PREVENTION DISTRICT (CCPD) °I Operating Fund. As of June 30 2006, $2,528,081 in the '/2 cent sales tax has been j collected. Sales tax receipts are 15.3% above estimates, or $335,591. PARK DEDICATION FEE FUND Revenues. The City has collected $217,319 of the $60,000 budgeted for the year. The significant increase above budget is due to the significant increase in development for this year. The large fees collected are related to The Reserve, Kimball Estates, Westwyck Hills, Villas Del Sol and St. John Baptist Church developments. This revenue source varies depending on the number of developments during a fiscal year, and the park dedication fee credits given, if any, for open space and amenities. TAX INCREMENT FINANCIAN DISTRICT (TIF) Revenues. To date TIF has collected $813,269 in property tax revenues for the fiscal year. Historically, the TIF revenues are not collected until the third and fourth quarter of the fiscal year. .I STRATEGIC INITIATIVE FUND Expenditures. As of June 30, 2446, the expenditures were $74,1299 majority related to the renovation to Town Hall to move the Building Services division. I GENERAL FUND Statement of Revenues, Expenditures and Changes in Fund Balance for the period ended June 30, 2006 with comparative actual amounts for the period ended June 30, 2005 (fiscal month 9-75.00%) AMENDED Percent Year to Date 2005/06 Collected/ Year to Date REVENUES 6/30/2006 Budget Expended 6/30/2005 Ad Valorem Taxes $12,280,676 $12,131,944 101.2% $11,279,296 Sales Tax 5,329,124 7,457,650 71.5% 4,143,383 Franchise Fees 1,176,158 2,093,641 56.2% 978,582 Fines 967,557 900,000 107.5% 688,144 Charges for Services 566,806 616,300 92.00 530,249 Permits/Fees 1,361,941 1,274,660 106.8% 1,372,860 Miscellaneous 445,232 405,482 109.8% 461,874 Interest Income 195,855 175,000 111.9% 133,687 Total Revenues $22,323,349 $25,054,677 89.1% $19,588,075 EXPENDITURES City Secretary $193,843 $324,334 59.8% $180,624 Human Resources 254,247 363,365 70.0% 210,779 City Manager 333,977 594,050 56.2% 414,763 Support Services 2,218,522 3,433.255 64.6% 1,971,302 General Government Total 3,000,589 4,715,004 63.6% 2,777,468 Finance 635,872 887,183 71.7% 554,650 Municipal Court 303,727 477,319 63.6% 329,389 Municipal Court-Teen Court 48,543 75,268 64.50 57,381 Finance Total 988,142 1,439,770 68.6% 941,420 Fire 2,210,716 3,405,240 64.9% 2,541,507 Police 3,313,753 5,189,349 63.9% 3,352,948 Public Safety Support 1,015,883 1,520,083 66.8% 1,062,264 Building 576,678 863,750 66.8% 647,419 Public Safety Total 7,117,030 10,978,422 64.8% 7,604,138 Streets/Drainage 936,384 1,885,072 49.7% 878,071 Public Works Administration 530,578 883,240 60.1% 596.056 Public Works Total 1,466,962 2,768,312 53.0% 1,474,127 Planning 437,097 656,383 66.6% 396.954 Planning Total 437,097 656,383 66.6% 396,954 Economic Development 222,603 390.399 57.0% 228,629 Economic Development Total 222,603 390,399 57.0% 228,629 Community Services 250,324 465,100 53.8% 280,673 Parks and Recreation 2,100,566 2,665,134 78.80 1,803,706 Library Services 308,638 435,292 70.9% 318.649 Community Services Total 2,659,528 3,565,526 74.6% 2,403,028 Total Expenditures $15,891,951 $24,513,816 64.8% $15,825,764 Excess (deficiency) of Revenue over Expenditures $6,431,398 $540,861 $3,762,311 OTHER FINANCING SOURCES AND (USESI Proceeds from lease/CO (net) $0 $0 $0 Transfer In-Other Funds 0 0 0 Transfer To-Other Funds 3 160 000 (3,160,000) Q Total Other Sources/(Uses) ($3,160,000) ($3,160,000) $0 Excess (deficiency) of Revenues/other sources over Exp. $3,271,398 ($2,619,139) $3,762,311 FUND BALANCE OCT 1 $9,186,774 Change in reserved fund balance $0 ENDING FUND BALANCE $6,567,635 fund balance percentage 26.79% WATER AND SEWER ENTERPRISE FUND Comparative Statement of Revenues and Expenses for the period ended June 30, 2006 and June 30, 2005 (fiscal month 9-75.00%) AMENDED Percent Year to Date 2005/06 Collected/ Year to Date REVENUES 6/30/2006 Budget Expended 6/30/2005 Water Sales-residential $6,712,833 $8,600,000 78.1% $4,732,247 Water Sales-commercial 1,835,271 2,800,000 65.5% 1,374,976 Sewer Sales 2,684,270 3,500,000 76.7% 2,525,346 Sanitation Sales 762,519 940,000 81.1% 657,696 Other utility charges 169,720 273,000 62.2% 259,885 Miscellaneous 141,308 75,000 188.4% 21,878 Interest Income 72,749 65,000 111.9% 85,479 Total Revenues $12,378,670 $16,253,000 76.2% $9,657,507 EXPENSES Water $4,772,504 $7,913,180 60.3% $2,999,377 Utility Billing 167,385 285,640 58.6% 212,795 Sewer 972,935 1,444,966 67.3% 897,104 Sanitation 479,528 705,000 68.0% 470,118 Debt Service 4,284,645 5,958,268 71.9% 4,253,505 Total Expenses $10,676,997 $16,307,054 65.5% $8,832,899 Excess (deficiency) of Revenue over Expenses $1,701,673 ($54,054) $824.608 OTHER FINANCING SOURCES AND (USES) Transfer In-Other Funds $0 $0 $0 Developer Contributions $0 $50,000 50,000 Transfer Out-Other Funds 0 0 0 Total Other Sources/(Uses) $0 $50,000 $50,000 Excess (deficiency) of Revenues and other sources over Expenses $1,701.673 4.054 $874,608 CITY OF SOUTHLAKE 1% SALES TAX REPORT 2005-06 Collected Budget Balance Budget to Date Balance Percent $ 6,607,650 $5,240,392 $1,367,258 20.69% FISCAL FISCAL FISCAL YEAR % Inc YEAR % Inc YEAR % Inc MONTH 03-04 -Dec 04-05 -Dec 05-06 -Dec October 397,991 9.2% 412,698 3.7% 933,496 126.2% November 421,540 13.5% 469,819 11.5% 520,781 10.8% December 599,387 -1.4% 719,323 20.0% 823,106 14.4% January 405,684 14.6% 435,716 7.4% 499,821 14.7% February 318,011 -0.7% 410,409 29.1% 477,019 16.2% March 514,565 1.9% 639,509 24.3% 733,397 14.7% April 451,200 8.6% 491,822 9.0% 619,820 26.0% May 419,221 -7.6% 490,073 16.9% 632,954 29.2% June 533,904 7.8% 628,183 17.7% 0 -100.0% July 408,550 -0.8% 450,490 10.3% 0 -100.0% August 406,410 4.4% 519,327 27.8% 0 -100.0% September 527,579 4.8% 613 024 16.2% 0 -100.0% TOTAL $5,404,041 $6,280,392 $5,240,392 Three Year Revenue Comparison by Month 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 -I i 300,000 200,000 - 100,000 0 O~ 00 O~ OHO OHO OHO OHO OHO OHO OrO OHO OHO d~ 4< ■ FISCAL YEAR 03-04 0 FISCAL YEAR 04-05 ® FISCAL YEAR 05-06 Actual Budget Actual Estimated (budget-est.) % Month 2004-05 2005-06 2005-06 2005-06 Difference Change October $ 412,698 $ 434,203 $ 933,496 $ 933,496 $ 499,293 137.01% November $ 469,819 $ 494,300 $ 520,781 $ 520,781 $ 26,481 7.13% December $ 719,323 $ 756,805 $ 823,106 $ 823,106 $ 66,301 10.91% January $ 435,716 $ 458,421 $ 499,821 $ 499,821 $ 41,400 11.69% February $ 410,409 $ 431,794 $ 477,019 $ 477,019 $ 45,225 14.11% March $ 639,509 $ 672,832 $ 733,397 $ 733,397 $ 60,564 11.99% April $ 491,822 $ 517,450 $ 619,820 $ 619,820 $ 102,370 24.64% May $ 490,073 $ 515,609 $ 632,954 $ 632,954 $ 117,344 25.86% June $ 628,183 $ 660,917 $ - $ 660,917 $ - 0.00% July $ 450,490 $ 473,964 $ - $ 473,964 $ - 0.00% August $ 519,327 $ 546,388 $ - $ 546,388 $ - 0.00% September $ 613,024 $ 644,967 $ - $ 644,967 $ - 0.00% TOTAL $ 6,280,392 $ 6,607,650 $ 5,240,392 $ 7,566,628 $ 958,978 * Includes Grand Avenue sales tax collections for April per 380 agreement 80% collections will be istributed to Cooper & Stebbins SOUTHLAKE PARKS DEVELOPMENT CORPORATION 1/2% SALES TAX REPORT 2005-06 Collected Budget Balance Budget to Date Balance Percent $ 3,405,532 $2,581,413 824119 24.20% FISCAL FISCAL FISCAL YEAR % Inc YEAR % Inc YEAR % Inc MONTH 03-04 -Dec 04-05 -Dec 05-06 -Dec October $196,025 9.2% $203,269 3.7% $459,781 126.2% November 207,624 13.5% 231,403 11.5% 256,504 10.8% December 295,221 -1.4% 354,293 20.0% 405,410 14.4% January 199,814 14.8% 214,607 7.4% 246,505 14.9% February 156,632 -0.7% 202,142 29.1% 234,949 16.2% March 253,443 1.9% 314,982 24.3% 361,225 14.7% April 222,233 8.6% 242,241 9.0% 305,284 26.0% May 206,482 -7.6% 241,379 16.9% 311,753 29.2% June 262,967 18.6% 309,404 17.7% - -100.0% July 201,226 -0.8% 221,883 10.3% - -100.0% August 200,172 4.4% 255,788 27.8% - -100.0% September 259,852 4.8% 301,937 16.2% - -100.0% TOTAL $2,661,692 $3,093,328 $2,581,413 Three Year Revenue Comparison by Month $500,000 I f $450,000 $400,000 $350,000 $300,000 - p $250,000 $200,000 $150,000 ' $100,000 $50,000 $0 O~ O~ 00 OrO OrO OHO OrO OrO OrO OrO OrO OrO 0, peg ~a~ Few ~S`~~ PQ~ ~5~~ JJO ~J\ PJ0 5eQ ■ FISCAL YEAR 03-04 13 FISCAL YEAR 04-05 ■ FISCAL YEAR 05-06 Actual Budget Actual Estimated (budget-est.) % 2004-05 2005-06 2005-06 2005-06 Difference Change October $ 203,269 $ 219,531 $ 459,781 $ 459,781 $ 240,251 118.19% November $ 231,403 $ 249,916 $ 256,504 $ 256,504 $ 6,589 2.85% December $ 354,293 $ 382,637 $ 405,410 $ 405,410 $ 22,774 6.43% January $ 214,607 $ 231,775 $ 246,505 $ 246,505 $ 14,730 6.86% February $ 202,142 $ 218,313 $ 234,949 $ 234,949 $ 16,637 8.23% March $ 314,982 $ 340,181 $ 361,225 $ 361,225 $ 21,045 6.68% April $ 242,241 $ 261,620 $ 305,284 $ 305,284 $ 43,664 18.03% May $ 241,379 $ 277,586 $ 311,753 $ 311,753 $ 34,167 14.16% June $ 309,404 $ 355,814 $ - $ 355,814 $ - 0.00% July $ 221,883 $ 255,166 $ $ 255,166 $ 0.00% August $ 255,788 $ 294,156 $ $ 294,156 $ - 0.00% September $ 301,937 $ 318,839 $ - $ 318,839 $ - 0.00% TOTALS $ 3,093,328 $ 3,405,532 $ 2,581,413 $ 3,805,387.95 $ 399,856 181.42% SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT 1/2% SALES TAX REPORT 2005-06 Collected Budget Balance Budget to Date Balance Percent $ 3,405,532 $2,528,081 877,450 25.77% Fiscal Year Percent Fiscal Year Percent Fiscal Year Percent 2003-04 Increase/ 2004-05 Increase/ 2005-06 Increase/ MONTH Actual (Decrease) Actual (Decrease) Actual (Decrease) October $201,663 11.79% $208,809 3.54% $461,119 120.83% November 211,639 14.29% 235,483 11.27% 258,824 9.91% December 282,041 -0.46% 336,549 19.33% 371,963 10.52% January 205,901 16.76% 221,418 7.54% 246,180 11.18% February 160,759 2.41% 205,904 28.08% 235,970 14.60% March 235,696 7.43% 295,147 25.22% 336,357 13.96% April 218,828 6.94% 246,608 12.69% 303,289 22.98% May 211,747 -4.62% 245,721 16.04% 314,379 27.94% June 249,035 7.70% 280,578 12.67% - -100.00% July 204,586 -0.33% 220,410 7.73% - -100.00% August 205,111 5.06% 252,803 23.25% - -100.00% September 246,122 8.67% 276,077 12.17% - -100.00% TOTAL $2,633,128 $3,025,507 $2,528,081 Three Year Revenue Comparison by Month $500,000 $450,000 $400.000 T $350,000 $250,000 $200,000 $150,000 F... $100,000 $50,000 $0 Ol 0 OD OHO OHO OHO OHO d) OHO d) OrO OHO Opti 'o,' O~c Quo PQr `S~~ ~JC ~J~ PJ~ SeQ 0 Fiscal Year 2003-04 ■ Fiscal Year 2004-05 m Fiscal Year 2005-06 Actual Budget Actual Estimated (budget-est.) % 2004-05 2005-06 2005-06 2005-06 Difference Change October $ 208,809 $ 225,513 $ 461,119 $ 461,119 $ 235,606 130.60% November $ 235,483 $ 254,322 $ 258,824 $ 258,824 $ 4,502 2.43% December $ 336,549 $ 363,473 $ 371,963 $ 371,963 $ 8,490 3.00% January $ 221,418 $ 239,131 $ 246,180 $ 246,180 $ 7,049 4.00% February $ 205,904 $ 222,376 $ 235,970 $ 235,970 $ 13,594 8.66% March $ 295,147 $ 318,759 $ 336,357 $ 336,357 $ 17,598 8.02% April $ 246,608 $ 266,337 $ 303,289 $ 303,289 $ 36,952 18.06% May $ 245,721 $ 302,579 $ 314,379 $ 314,379 $ 11,800 5.32% June $ 280,578 $ 332,665 $ - $ 332,665 $ - 0.00% July $ 220,410 $ 263,472 $ - $ 263,472 $ - 0.00% August $ 252,803 $ 299,416 $ - $ 299,416 $ - 0.00% September $ 276,077 $ 317,489 $ - $ 317,489 $ - 0.00% TOTAL $ 3,025,507 $ 3,405,532 $ 2,528,081 $ 3,741,123 $ 335,591 V C m n E cn CO 0 3 O_ UJ oa f 0 N m ~o a CY L C= v- 0 U- a > ii a L p LL ~ w n 0) 0 '3 Q O aL0 a) m C 0 Y Q a) _ ELm-V- a) ~ 0 N o 3 L o > ° a) a) cn o= U E 0.9 C A p Q a) U "O Q m W L L (D U) `o L 3 c a Q o a) a) O LL C CL i a co m O ~ Q w U +>O N a) U -p a) 0 O. 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F 0 0 " O O r O M M O O N Q O ? ^ O p O F I M e 0 z e M i o " } ~ o N it o z a I „ Q o °e e y. e II ~I r T m'I e ~I 3 z~l III O ~ I II li Q I ~I e o, U o ~ , e W o o ^ I I oz~ I ~ I~ III OQ N ~1 N I v e 0 W F H oI I W I ~ ti fS. a ~ o i Gil O m q e M ~D r M v'I I Q ~ a QI N N I O O ~a a N i ~ c it ~ M N 0 U U o d UU Q a e U Q, m a W ~ o V V F C ofo Southlake Y Finance Ue,aartment CITY OF SOUTHLAKE CAPITAL IMPROVEMENTS PROGRAM QUARTERLY STATUS REPORT The Capital Improvements Plan (CIP) establishes a five (5) year funding schedule for the purchase, construction or replacement of physical assets of the City. Capital improvements typically have a useful life of over ten (10) years and a value greater than $10,000. Most CIP projects typically involve major infrastructure development and improvement. CIP projects are primarily funded through General Obligation (GO) bonds and Revenue Certificates of Obligation. The City of Southlake's CIP Quarterly Status Report has been designed as a resource tool to be utilized by City staff, citizens of Southlake, and the community at large. The objective of this report is to provide timely and accurate information in a user friendly format regarding construction and other improvement projects in the City of Southlake. Projects within the City'sP are tPgo'ects, Water Streets and Improvements, Sewer Improvements, Traffic Management J System Improvements. 1400 Main Street Suite 440 • Southlake, TX 76092 (817) 748-8042 • www.d.southlakelc.us TABLE OF CONTENTS Page Streets and Drainage Improvements Traffic Management Projects 7 Water System Improvements Sewer System Improvements ...................................................................10 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Street & Drainage Improvement Projects Report Date: July 6, 2006 Location: Project Description: Title: Storm City wide The Storm Water Phase II Final Rule is mandated by the Water Phase II Y Drainage Federal Clean Water Act. This project is to develop the Master Plan master plan and a system for implementation oft the program as mandated by the act. A master plan is required as a guideline to communicate compliance steps to the public. It involves developing "best managerial practices" in the areas of operations and capital improvement projects to protect the quality of storm water. The Drainage Master Plan will be used to develop future CIP projects and create a Drainage Utility System. LTD Actual Cost: Cost to Complete: Total Estimated Cost: $356,865 $290,135 $647,000 Status: Fundina Source(sl: The Drainage Master Plan is complete and the G.O. Bonds, G.O Bond Interest Stormwater Phase II is waiting on NCTCOG. Completion Date: Unknown, on hold waiting on NCTCOG. Location. Project Description: Title: Localized Drainage Projects Various locations throughout This project is to resolve drainage concerns throughout the City: the entire City. It includes culvert and drainage system Estes Park II improvements in various locations such as curb and Chesapeake Place gutter replacement, channel improvements, installation of N. Pearson Lane storm sewer pipe, construction of storm sewer inlets and Scenic Dr. reconstruction of small portions of curb and gutter or pavement to relieve standing waters. Some funds from this project will be used to reimburse a developer or other 3rd party to perform drainage work. LTD Actual Cost: Cost to Complete: Total Estimated Cost: $311,986 $23,433 $335,419 Status: Funding Source(s): On going G.O. Bonds, G.O Bond Interest Completion Date: When funds are depleted Page 1 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Street & Drainage Improvement Projects Report Date: July 6, 2006 Location: Project Description: Title: Implementation of a Storm City wide A professional services agreement with Palmer Price, Water Utility System Inc. to prepare and implement steps toward the creation of a Drainage Utility System (originally known as a Storm Water Utility System). The creation of this system will support the Drainage Master Plan, which focuses on the correction of drainage related issues city wide, and the costs to comply with Phase II Storm Water Regulations as mandated by the Federal Clean Water Act. This system would provide a funding source for future drainage improvements. LTD Actual Cost: Cost to Total Estimated Cost: Complete: $127,125 $7,775 $134,900 Status: Fundinq Source(s): G.O. Bonds, G.O Bond Interest System has been developed. In testing phase for implementation into the utility billing system. Completion Date: Uncertain. Waiting to complete testing before presenting to council for final approval. Location: Project Description: Title: 2005 Localized Drainage T.W. King culvert (north end) Design and construction of three localized drainage improvements developed using Silverwood Circle projects. the Pavement Management N. White Chapel at Wingate Hill System LTD Actual Cost: Cost to Complete: Total Estimated Cost: $244,428 $25,371 $269,799 Status: Funding Source(s): G.O. Bonds, G.O Bond Interest Project is substantially complete. Working on contract closeout and final payment. Completion Date: August 2006 Page 2 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Street & Drainage Improvement Projects Report Date: July 6, 2006 Location: Project Description: Title: FM 1938 Right-of-Way East side of Randol Mill from On December 31, 2001, the TCC approved a Minute Acquisition FM 1709 north to the city limits Order giving the extension of FM 1938 (FM 1709 to SH 114) along the Randol Mill ROW Priority II funding status and Farm to Market designation. This means the FM 1938 extension project will likely be funded. Tarrant County will be acquiring 120' of ROW for the project. An additional 16'-20' will need to be acquired by the City of Southlake to provide a buffer, landscaping, a trail, and a 24" water line. LTD Actual Cost: Cost to Complete: Total Estimated Cost: $102,048 $227,952 $330,000 Status: Funding Source(s): G.O. Bonds, G.O Bond Interest Tarrant County is waiting for funding approval from NCTCOG. Once they receive funding, the City will proceed with right-of-way acquisition. Completion Date: One year after NCTCOG approves funding Location. Project Description: Title: N. Carroll Ave. widening N. Carroll Ave. from Federal This project involves designing and constructing the Way to State Hwy. 114 ultimate roadway section (4 lane divided) as depicted by the Thoroughfare Plan. This project will provide needed capacity with the completion of SH114 improvements and the N. Carroll Ave. overpass. The project also includes an underground drainage system, a 12-inch water line and a 8" sewer line. These projects are detailed in the Water and Sewer Improvement Projects. LTD Actual Cost. Cost to Complete: Total Estimated Cost: $1,926,124 $592,876 $2,519,000 Status: Funding Source (s): G.O. Bonds, G.O Bond Interest Project is substantially complete. Working on contract closeout and retainage payment. Completion Date: August 2006 Page 3 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Street & Drainage Improvement Projects Report Date: July 6, 2006 Title: Location: Project Description: N. White Chapel Ultimate N. White Chapel from Emerald This project is for the design of the ultimate roadway Roadway to State Hwy. 114 section (4 lane divided) as depicted by the Thoroughfare Plan. This project also includes necessary drainage improvements. Total Estimated Cost: LTD Actual Cost: Cost to Complete: $1,835,000 $130,290 $1,704,710 Funding Source(s): Status: G.O. Bonds, G.O Bond Interest Preliminary design phase is complete. There will be more contracts for final design phase and construction. Completion Date: Preliminary design phase complete Title: Location: Project Description: Sidewalks along various White Chapel Blvd. Construction of sidewalks in areas where the City has roadways (Chapel Downs to Highland) received requests for the installation of sidewalks, Shady Oaks Dr. primarily around schools and areas where sidewalks (Durham Elem. to Turnberry) would improve pedestrian safety. (Love Henry to Durham Elem.) Peytonville Ave. (Park PI. to Carroll Senior HS) Byron Nelson Dr. (Inwood Dr. to Parkwood Dr.) Breezeway Dr. (Continental to Carroll) Carroll Ave. (Johnson Elem. To Whispering Ln.) Total Estimated Cost: LTD Actual Cost: Cost to Complete: $534,070 $245,238 $288,832 Funding Source(s): Status: G.O. Bonds, G.O Bond Interest Construction is complete. Completion Date: Fall 2006 Page 4 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Street & Drainage Improvement Projects Report Date: July 6, 2006 Title: Location: Proiect Description 2005 Street rehabilitation & Cross Timber Hills Design and rehabilitation or reconstruction of streets as reconstruction as required by Jellico Circle recommended by the Pavement Management System. the Pavement Management Quail Creek Estates Project includes pavement rehab, HMAC overlays and System Huntwick Estates concrete street section replacements. Whispering Dell Estates Dove Estates Southlake Park Hilltop Grace Estates West Park Circle E. Bob Jones Rd. T.W. King Crooked Ln. Total Estimated Cost., LTD Actual Cost: Cost to Complete• $1,850,000 $1,585,354 $264,646 Funding Source(s) Status: G.O. Bonds, G.O Bond Interest, residual funds Project is substantially complete. Working on contract closeout and retainage payment. Completion Date: August 2006 Title: Location: Proiect Descripgm 2006 Street rehabilitation & Various locations throughout Design and rehabilitation or reconstruction of streets as reconstruction as required by the City, recommended by the Pavement Management System. the Pavement Management Project includes pavement rehab, HMAC overlays and System concrete street section replacements. Total Estimated Cost" LTD Actual Cost: Cost to Complete• $1,769,275 $15,250 $1,754,025 Funding Source(s): Status: G.O. Bonds, G.O Bond Interest, residual funds Design is complete, project has been awarded to Sunmount Corp. Construction started in July. Completion Date: Spring 2007 Page 5 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Traffic Management Projects Report Date: July 6, 2006 Title: Location. Project Description: TMB Proposition II, SH 114 The White Chapel and Carroll Provide urban design landscaping and other urban design construction sections of State Hwy 114 enhancements to the State Hwy 114 corridor to beautify and maintain entrances into Southlake. The 1995 Corridor Study recommended these enhancements. Total Estimated Cost: LTD Actual Cost: Cost to Complete $1,882,923 $1,169,369 $719,074 Funding Source(s): Status: G.O. Bonds, G.O Bond Interest Waiting on TXDOT to complete enhancements. Completion Date: Contingent upon TXDOT schedule Title: Location: Proiect Description: Agreement with TXDOT for Jellico Court East and West Construction of intersection improvements with construction of deceleration Brock Dr., Meadowlark Ln., deceleration lanes along FM 1709 from Jellico Circle lanes at various locations Southridge Lakes Pkwy & West to Bank Street. along FM 1709. Waterford Dr., Ginger Ct., Stone Lakes PI., Timber Lake PI., Lake Crest Dr., Bicentennial Park, Diamond Blvd./Byron Nelson Pkwy., Foxborough Ln., Miron Dr., Westwood Dr., Commerce St., Bank St. Total Estimated Cost: LTD Actual Cost: Cost to Complete $500,000 $5,976 $494,024 Funding Source(s): Status: G.O. Bonds, G.O Bond Interest Waiting to obtain TXDOT approval of the design. Completion Date: September 2007 Page 6 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Water System Improvement Projects Report Date: July 6, 2006 Title: Location: Proiect Description: Redundant Water Supply From the Caylor tank in Ft. Worth To provide a redundant water supply from Ft. Worth to to the Pearson pump station Southlake. Construction of a 42" line from Caylor Tank to in Southlake Pearson Pump Station (P.S. #1), 30" line from Pearson to SH 114, 24" line on SH114 to T.W. King (P.S. #2), the associated pumping equipment, metering station and distribution system. Total Estimated Cost: LTD Actual Cost: Cost to Complete: $9,469,018 $8,777,003 $692,015 Funding Source(s): Status: Tax & Revenue Certificates of Obligation, City of Keller Project is substantially complete. Working on contract closeout and retainage payment. Completion Date: Fall 2006 Title: Location., Project Description: 12" Water line along N. Carroll Ave. from Federal This project replaces 1,900 linear feet of existing 6" N. Carroll Ave. Way to State Hwy. 114 water line with a 12" main along this section of N. Carroll Ave. in accordance with the water concept plan. Increased water pressure is needed to provide adequate service and fire protection to this area of the system. With the reconstruction and widening of N. Carroll Ave., the existing 6" line will have to be replaced. Total Estimated Cost: LTD Actual Cost: Cost to Complete.' $200,000 $139,006 $60,994 Funding Source(s): Status: Tax & Revenue Certificates of Obligation Construction is complete. Currently working on contract closeout and retainage payment. Completion Date: Fall 2006 Page 7 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Water System Improvement Projects Report Date: July 6, 2006 Title: Location: Project Description: 12" Water line along T.W. King East side of T.W. King from Construction of 700 linear feet of new 12" pipe. This will from P.S. #2 to Sabre P.S. #2 to Sabre complete the system connection to P.S. #2 for improved flow of water to the service area. Total Estimated Cost: LTD Actual Cost: Cost to Complete: $45,000 $0 $45,000 Funding Source(s): Status: Tax & Revenue Certificates of Obligation Developer Paul Spain will be doing the construction at The Cliffs of Clariden. The City will reimburse the developer. Completion Date: October 2006 Title: Location: Proiect Description: Florence 1.5 MG elevated Brewer Dr. just south of Construction of a 1.5 million gallon water tower to replace water tank Florence Rd. the existing 0.5 million gallon tank on Florence Dr. The capacity of the existing tank is inadequate and has to be refilled many times per day, resulting in cost of pumping, electricity and shortage of supply to the customers. Total Estimated Cost: LTD Actual Cost: Cost to Complete: $2,860,000 $1,708,404 $1,151,596 Funding Source(s): Status: Tax & Revenue Certificates of Obligation Design phase is complete and construction is in progress. Completion Date: April 2007 Page 8 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Water System Improvement Projects Report Date: July 6, 2006 Title: Location., Project Description: Waterline reconstruction State Hwy 114 at Dove Rd. and Replace failed 18" waterline at SH 114 and Dove with a Continental Blvd. 12" line inside the existing 18" waterline. Replace failed 12" waterline at Continental and Ridgewood with flexible 12" waterline. Total Estimated Cost: LTD Actual Cost: Cost to Complete: $177,206 $137,026 $40,180 Funding Source(s): Status: Residual funds in Utility Projects fund Construction is complete. Currently working on contract closeout and retainage payment. Completion Date: Late summer 2006 Title: Location: Project Description: 12" waterline Along E. Continental Blvd. from Replace existing 8" water main with approximately 1,200 Byron Nelson PkwY• to LF of 12" water main. Tie in existing 8" at Wyndsor Champion's Way Creek, tie in existing 8" at Sarah Park Trail, and tie in existing 6" at W. Perry & E. Perry. Total Estimated Cost: LTD Actual Cost: Cost to Complete. $132,000 $8,125 $123,875 Funding Source(s): Status: Tax & Revenue Certificates of Obligation Currently working on obtaining easements. Once (issued in 2006) easements are aquired the project will be bid (2-3 months out). Completion Date: Spring 2007 Page 9 CITY OF SOUTHLAKE, TEXAS FY 2005-06 CAPITAL IMPROVEMENTS PLAN Sewer System Improvement Projects Report Date: July 6, 2006 Title: Location: Proiect Description: 8" Sewer line along N. Carroll Ave. from the DPS This project relocates 1,250 linear feet of existing 8" N. Carroll Ave. facility to State Hwy. 114 sewer line along and outside of N. Carroll Ave. pavement. The existing sewer line drains to the south across the basin line and is at a shallow depth and will have to be relocated to widen N. Carroll Ave. Total Estimated Cost: LTD Actual Cost: Cost to Complete• $90,000 $87,414 $2,586 Funding Source(s): Status: Tax & Revenue Certificates of Obligation Project is substantially complete. Working on contract closeout and retainage payment. Completion Date: Fall 2006 Title: Location: Proiect Description Neighborhood sanitary sewer Quail Creek Estates, Woodland Install 8" sanitary sewer lines to convert neighborhoods installation, convert from septic Heights, and Shumaker Lane from septic to sewer. 7,000 LF in Quail Creek and Woodland Heights, 930 LF on Shumaker Lane from Hunter's Creek to Sunshine Ln. Total Estimated Cost: LTD Actual Cost: Cost to Complete• $1,354,000 $16,925 $1,337,075 Funding Source(s) Status: Tax & Revenue Certificates of Obligation Currently working on obtaining easements. Once (issued in 2006) easements are aquired the project will be bid (2-3 months out). Completion Date: Spring 2007 Page 10