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Item 7CCITY 01 SOUTHLAKE Department of Planning & Development Services STAFF REPORT August 15, 2012 CASE NO: ZAl2 -067 PROJECT: Zoning Change & Concept /Site Plan for Victory Lane EXECUTIVE SUMMARY: C.H.O.C., LLC is requesting approval of a Zoning Change and Concept /Site Plan for Victory Lane on property described as Tracts 3A1 and 3A2A, Thomas Mahan Survey, Abstract No. 1049, City of Southlake, Tarrant County, Texas and located at 400 and 470 N. Kimball Ave., Southlake, Texas. Current Zoning: 1 -1 Light Industrial District. Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood # 4. REQUEST DETAILS: The applicant it requesting approval of a Zoning Change and Concept /Site Plan from I- 1 Light Industrial District to S -P -2 Generalized Site Plan District to allow construction of a full- service hotel with 175 rooms and a race - themed conference center and racetrack on approximately 14.178 acres. The concept plan also includes a pad site on E. S.H. 114 for an approximately 10,000 square foot restaurant. At the direction of the Planning and Zoning Commission at their meeting on August 9, 2012, the applicant has revised the S -P -2 regulations to specify amenities that are to be provided in the full- service hotel associated with an upscale rating according to Smith Travel Research. The added amenities include: • Meeting rooms (in excess of 5,000 square feet) • Business Center • Fitness Center • Bell Service • Lounge was added to the restaurant • Shuttle service to D /FW Airport Also, the room service hours have been changed from 24/7 to 6:00 AM — 11:00 PM /7 days a week to match the Hilton's room service hours. The site plan has been revised to show the dumpsters relocated adjacent to commercial instead of residential property to the west. VIA NFe1k[N;I REQUESTED: The driveways do not meet the minimum required stacking depth of 150'. Approximately 17.6' of stacking depth is shown on the N. Kimball Ave. driveway and 34.2' of stacking depth is shown on the S.H. 114 driveway. Case No. ZAl2 -067 ACTION NEEDED: Coi ATTACHMENTS: (A) (B) (C) (D) (E) (F) (G) (H) STAFF CONTACT: isider 1 St reading approval of a Zoning Change and Concept /Site Plan Background Information Vicinity Map Plans and Support Information — Link to PowerPoint Presentation SPIN Meeting Report Concept /Site Plan Review Summary No. 3, dated August 15, 2012 Surrounding Property Owners Map Ordinance N.480 -623 Full Size Plans (for Commission and Council Members Only) Dennis Killough (817)748 -8072 Richard Schell (817)748 -8602 Case No. ZAl2 -067 BACKGROUND INFORMATION OWNER: NCI Group, Inc. APPLICANT: C.H.O.C., LLC PROPERTY ADDRESS: 400 and 470 N. Kimball Ave. PROPERTY DESCRIPTION: Tracts 3A1A and 3A2A, Thomas Mahan Survey, Abstract No. 1049 LAND USE CATEGORY: Mixed Use CURRENT ZONING: 1 -1 Light Industrial District REQUESTED ZONING: S -P -2 Generalized Site Plan District �:191119:I we1:/ WIZOkIIl U we1►1 Consolidated Land Use Plan The underlying land use designation of this property is "Mixed Use ". The proposed office development is consistent with the recommended scope of uses under the "Mixed Use" land use designation: Typically, the Mixed Use designation is intended for medium- to higher- intensity office buildings, hotels, commercial activities, retail centers, and residential uses. Nuisance -free, wholly enclosed light manufacturing and assembly uses that have no outdoor storage are permitted if designed to be compatible with adjacent uses. Other suitable activities are those permitted in the Public Parks /Open Space, Public /Semi - Public, Low Density Residential, Medium Density Residential, Retail Commercial, and Office Commercial categories previously discussed. Scale and Context Criteria: General: • Buildings and their pedestrian entrances are to be oriented towards internal streets. • Larger- format retail uses (with footprints larger than 40,000 s.f.) shall be located adjacent to the arterial or highway with pedestrian entrances from internal streets. Retail and Office uses: o Pedestrian - oriented or automobile- oriented. Hotel uses: o Hotel uses should be full- service hotels at market - driven locations primarily in the S.H. 114 Corridor. Full- service, for the purposes of this plan, shall be hotels that include a table- service restaurant within or directly attached to the hotel. Other services or amenities typically included would be bell service and room service, as well as available meeting space. o The desire is to approve hotels adeauate to support market - driven Case No. Attachment A ZAl2 -067 Page 1 commerce in the City, paying attention to the product mix such that the hospitality services in the area grow stronger while not cannibalizing existing and future hotels. Open space: • Consider environmental elements as "features," rather than constraints. • Emphasis shall be placed on preservation of existing wooded areas and stream corridors. • Avoid channeling or piping of streams. • Streams or creeks should become a focal point rather than the rear of the development. o Provide natural walking paths along stream and creek corridors. • Well designed and integrated open spaces are critical to the creation of successful mixed -use neighborhoods. • Open spaces should be designed to add value to proposed development and not as an "after- thought ". To that end, open spaces should maximize frontage along residential and office uses. Open spaces shall occupy a prominent place in the development of a neighborhood and form the center pieces of a community. o Open spaces are intended to be the "front- yards" and invite passive recreational activities. Open spaces may be in the form of pocket parks, children's play areas, squares, linear greens, and conservation areas. • Use the topography as an advantage, do not flatten the site. • Preserve views. Overall Character and Design: • Buildings are to be designed to be pedestrian friendly. • Buildings shall have shallow setbacks and sidewalks that are a minimum of 10'. Buildings are to be oriented towards other buildings (across the street) or towards open spaces. Minimize the impact of surface parking. Mix up land uses to maximize shared parking. Pathways Master Plan & Sidewalk Plan The Pathways Master Plan Sidewalk Plan shows an 8' multi -use trail planned along the north side of E. S.H. 114 and a <8' sidewalk along the west side of N. Kimball Ave. The Pedestrian Access Plan shows the required 8' multi -use trail along the north side of E. S.H. 114 and the sidewalk along the west side of N. Kimball Ave. was constructed with the recently completed construction of N. Kimball Ave. On street bike lanes are planned on E. S.H. 114 and on N. Kimball Ave. TRANSPORTATION ASSESSMENT: Master Thoroughfare Plan & Median Plan The Master Thoroughfare Plan shows N. Kimball Ave. to be a four -lane divided arterial with 88' of right -of -way. The street was recently widened to its ultimate cross - section. There is a median break at the driveway onto N. Kimball Ave. The southern driveway to the property will be onto the westbound frontage road of E. State Hwy. 114, which has three lanes. Traffic Impact Case No. Attachment A ZAl2 -067 Page 2 See the Traffic Impact Analysis Executive Summary and link to the entire TIA in Attachment C. WATER & SEWER: The proposed development will be served by a 12" water line and a 12" sewer line in N. Kimball Ave. Lot 2 will connect to an existing 10' sewer line in S.H. 114 to the east of the property and that sewer line will be extended to the southwest corner of Lot 2. The sewer line in Lot 1 will also be stubbed out to the western property line. TREE PRESERVATION: The Tree Conservation Plan shows ten trees proposed to be removed in the areas of the proposed driveways and parking lots in addition to the trees and vegetation to be removed with the regrading of the stream corridor. For property sought to be zoned S -P -2 Generalized Site Plan District, the City Council shall consider the application for a Conservation Analysis or Plan in conjunction with the corresponding development application. The Planning and Zoning Commission shall review the application and make a recommendation to the City Council regarding the application. CITIZEN INPUT/ BOARD REVIEW: A SPIN meeting for this project was held by the applicant on July 23, 2012. A SPIN Report is included as Attachment D of this Staff Report. PLANNING AND ZONING COMMISSION ACTION: Approved (5 -0) subject to the Concept Site Plan Review Summary No. 2 dated August 3, 2012 with a note that this will be a full service hotel, and full service shall include a restaurant with lounge, 24/7 room service, at least 5,000 sq. ft. of contiguous meeting space, a swimming pool, fitness center, business center, bell service and shuttle service to and from D /FW Airport. Also, the dumpster needs to be located contiguous to commercial zoning instead of residential zoning and approving the variances requested to reduce the stacking depth of the N. Kimball Ave. drive from the required 150 feet down to 17.6 feet and the driveway on SH 114 from 150 feet to 34.2 feet. STAFF COMMENTS: Attached is Concept /Site Plan Review Summary No. 3, dated August 15, 2012. Case No. Attachment A ZAl2 -067 Page 3 Vicinity Map Victory Lane ZAl2 -067 Zoning Change and Concept /Site Plan 400 & 470 N. Kimball Ave. N F � 0 350 700 1,400 Feet S Case No. ZAl2 -067 Attachment B Page 1 0 0 0 w Q J J a m 0 O J < Q w � = U m SH 114 ZAl2 -067 Zoning Change and Concept /Site Plan 400 & 470 N. Kimball Ave. N F � 0 350 700 1,400 Feet S Case No. ZAl2 -067 Attachment B Page 1 MbAC7xr111WilIMki69 Victory Lane Proposed Permitted Uses and Development Regulations for "S -P -2" Zoning permitted Tkeq This property is divided into two lots. Lot 1, consisting of 14.18 acres, shall include the permitted uses as found in the "HC" Hotel District and Lot 2, consisting of 1.34 acres, shall include the permitted uses as found in "C -2" Local. Retail Commercial District of Zoning Ordinance No. 480, as amended, with the following exceptions: Lot 1: "HC" Hotel District uses to also include: • Restaurant, bar and conference center with racetrack Lot 2: "C -2" Local Retail Commercial District uses limited to: • Restaurant (Bar is a permitted accessory use) Development Regulations: This property shall be subject to the development regulations for the "HC" Hotel District for Lot 1, and the "C -2" Local Retail Commercial District for Lot 2, and all other applicable regulations with the following exceptions: • Parking agreements will be in place prior to permitting to satisfy the combined parking requirements for the development. • To facilitate a contiguous development, buffer yards will not be required along internal boundary lines. • Given the long runs along portions of the facade, an overuse of building articulations will distract from a more stream -lined architectural intent. For this reason, articulation will be as shown on the footprint and elevations. • Two loading zones will be provided for Lot 1 - One 10'x 50' and one 10' x 25'. The 10' x 25' loading zone will be will be designated at the front of the building to allow for certain "front desk" short term deliveries. • The western property line adjacent to the multi- family residential lots will be screened with a vegetated screening of. existing plant material, required plantings within the buffer and additional large shrubs and accent trees planted within the buffer yard. Plantings consisting of both existing and new plant material will achieve a solid screening to 8' in height and will be shown on the landscape plan. • To enable opportunities to attract branded hotels and restaurants that use lower percentages of masonry finishes the masonry fmish will be as shown in the elevations. Though not included as a masonry finish it is also the intent that any painted concrete with scoring will provide an attractive and complimentary look. Use and Operation The project overview entails a hotel conference center development with an out parcel fronting on SH 114 that will be developed into a restaurant. Lot 1 Site plan proposes full- service hotel with at least an upscale rating according to Smith Travel Research. Indoor services / uses to include: Case No. Attachment C ZAl2 -067 Page 1 • Full restaurant with lounge • Bar with on -site alcohol consumption • 175 rooms • Ballroom with partitions for a capacity of 450 people • Administrative office space • Retail lease space • Meeting rooms (in excess of 5000sf) • Business Center • Fitness Center • Bell Service • Race Track to be primarily used for team building and celebratory events and the use of small electric vehicles • Indoor vehicle display space Proposed outdoor services/ uses to include: • Courtyard area • Leisure area with pool, outdoor bar, fireplace and dining • Outdoor vehicle display space for special events • Shuttle service to DFW Airport Summary of use and operations — Hotel and Conference Center The developer proposes to develop a racing themed conference center in conjunction with a full service hotel. Inspired by similar facilities that have shown to be successful in other parts of the country the developer is looking to take his brand of conference centers, Turn 4, and develop numerous locations throughout the country. The first of these facilities is proposed to be the Southlake location. The proposed hotel is programmed to be full service with a restaurant and bar. The restaurant/ bar operation will consist of a 3,100sf primary dining space and a 714sf private dining room indoor and utilize the courtyard for outdoor dining and separate outdoor bar. A 1,800sf kitchen is positioned in the floor plan to efficiently service the indoor and outdoor dining areas as well as food service to the 6,900sf ballroom. In addition to outdoor dining and bar service the hotel courtyard will be well appointed for both a relaxing and vibrant atmosphere with a pool, fireplace and periodic live entertainment. Hotel hours of operation: Food Service — 6:00am- 11:00pm/ 7 days a week for room service Restaurant — 6:00am- 10:30pm / 7 days a week Bar Service (Indoor and Outdoor) — 10:00am- 2:00am Mon -Sat / 11:00am- 2:00am Sun Live Music — Ends at 12 :00am Outdoor Speakers — Music until 2:00am The proposed Turn 4 conference center is tied directly to the hotel under roof and is programmed primarily to host group events such as corporate team building retreats and celebratory events. With a racing theme, it is a specialty venue were team building events will consist of activities such as racing electric cars and pit crew competitions. Operationally the facility as a whole combined with the hotel will be able to host large scale corporate retreats with activities, leisure, banquets, break -out meetings, dining and lodging. For non - corporate or smaller events the facilities will be available by reservation to rent the ballroom, meeting rooms and the track for a fee and is not intended to be a "walk -in" facility. The proposed ballroom is 6,900sf and has a progranuned capacity of 450. Vendor and convention space will be available in the 4,500sf lobby. The race track facility is split into two tracks and contains a point at which the tracks can combine into one. This allows for the facility to host two separate events or one larger event. For even more flexibility the tracks can be reconfigured to allow for numerous variations. Case No. Attachment C ZAl2 -067 Page 2 Each track has a team room of approximately 4,100sf where additional activities and meeting will be held during the team building events. Crossing both tracks is a mezzanine level viewing area and the total area of the race tracks is 39,600sf. Turn 4 hours of operation: Normal hours (corporate events) — 9:00am- 9:00pm Mon -Sat/ 11:00am- 7:00pm Sun Special event hours — 7:00am- 2:00am Mon -Sat/ 1 1:00am-1 1:00pm Sun Lot 2 Concept plan proposes out - parcel lot for a restaurant. • Concept plan is intended to show scale of what can fit on the out - parcel in accordance with the Comprehensive Zoning Ordinance and the SH 114 Corridor overlay. Site data for what is shown in the concept consists of a single story 10,000sf footprint and 58 parking spaces. Also shown is an outdoor waiting area with bar service. • Ultimate site plan will consist of what fits within the parameters of the Comprehensive Zoning Ordinance and the SH 114 Corridor Overlay but should generally conform to the concept plan. • Development will be a restaurant. • Majority of parking requirements shall be provided on -site and the remaining will be subject to a combined parking agreement with the hotel conference center on Lot 1. • Restaurant will have the ability to include an outdoor waiting area with bar service and limited seating. • A 15 X 25 sign easement as shown on the site plan will run with the sale of the property. • The fire lane illustrated along the Lot 2 boundary line and access point to the main entry drive will remain as shown on the Site Plan. Phasing Intent Phasing Intent It is the intent of the developer to move forward with construction documents immediately upon Site Plan approval from Council. The entirety of all elements shown on Lot 1 will be part of the construction package and bidding. This is to say that both the hotel and conference will be built at the same time as will the outdoor amenities, walks, parking and the entirety of the main drive connecting to both SH 114 and Kimball Avenue. The fire lane that is split by the Lot 2 boundary will be built as well. Parking as shown on the plan includes 532 spaces within Lot 1 and 58 spaces within Lot 2 for a total of 590 spaces. Required parking for Lot 1 per the City of Southlake ordinance was calculated as follows: Hotel: 175 rooms a, I/room = 175 spaces Bar/ Restaurant @ 1 /100sf X 5300sf = 53 spaces (includes indoor and outdoor space) Meeting space @ 1/ 3 seats X 94 seats = 31 spaces (assumes 15sf per person (dD, 1418sf) Subtotal = 259 spaces Turn 4 conference center. Ballroom (calculated as meeting space) @1/3 seats X 450 seats = 150 spaces Additional meeting rooms @ 1/3 X 139 seats = 46 spaces (assumed 15sf per person @ 2085sf) Subtotal = 196 spaces Lot 1 Total = 455 spaces Out - parcel Restaurant (Lot2) Restaurant/ Bar g 1 /100sf X 10,000sf =100 spaces Case No. Attachment C ZAl2 -067 Page 3 Development Total = 555 spaces Note: Restaurant as shown on Lot 2 Concept Plana is 10, 000sf. Final square footage is not known. It is anticipated that a shared parking agreement will supplement the parking requirements for Lot 2. Currently the parking calculations for Lot I show an excess of 77 spaces while the calculations for Lot 2 show a deficiency of 42 spaces. Case No. Attachment C ZAl2 -067 Page 4 VARIANCE REQUEST LETTER D Adams July 24, 2012 City of Southlake Department of Planning & Development Services 1400 Main Street, Suite 310 Southlake, TX 76092 Re: Request for Variance Victory Lane Addition Lots 1 & 2 ACEI Project No: 2012.156 This request for variance is to address the stacking distance at driveways into the property. The Southlake Driveway Ordinance No. 634 requires a stacking depth of 150 feet from the adjacent R.O.W. to the nearest parking stall or intersecting drive lane pavement edge within the property. The adjoining parcels along Kimball Ave. and Hwy 114 are controlling the location of the cross access intersection and thus setting the stacking distance. Refer to the site plan submitted to illustrate both driveways and common access points. The adjacent property along Hwy 114, Lot 7R, Block 1 Mesco Addition, was approved by the City of Southlake zoning case ZA96 -109. The concept plan in this zoning case includes a common access driveway /easement approximately 34 feet outside the HWY 114 R.O.W. The Victory Lane site plan allows for approximately 34 feet of stacking distance in the driveway from HWY 114 due to this approved common access driveway. The adjacent property along Kimball Ave., Lot 1, Block 1 Mesco Addition, has two existing drives paralleling Kimball approximately 17 feet and 102 feet outside the Kimball R.O.W. The Victory Lane site plan allows connection to both of these existing drives which forces a stacking distance less that the required 150 feet. We herein request a driveway stacking distance variance for both Victory Lane Addition driveways. Thank you for your time and consideration regarding this issue. Please do not hesitate to contact us regarding any questions. Sincerely, Adams — Engineering and Development Consultants A ---- I Jack H. Garner, Jr., P.E. Project Manager 910 S. Kimball Avenue • Southlake. Texas 76092 817.328.3200 • FAX 817.328.3299 TBPE Reg. No. F- 1002; wwrr.adams•engineering.ronr Case No. Attachment C ZAl2 -067 Page 5 VIEWS LOOKING NORTHWEST Case No. Attachment C ZAl2 -067 Page 6 T VIEWAT MAIN ENTRY DRIVE SITE PLAN RMNAI fl ............. Ma l, rum MMEIIIIIIiiiiIIIII moo LOE TED IN THE CUY OF SOUTHL-ETE% FNVBEING OUT OF THE THOMAS I—N SURVEY, ABSTRACT NO. —, TARBNIT COUNTY. TE—I — OF NEI BUILDING —% — 1— 12318. - 13 (Fl"ID— 15 ACRES JTE INVESTME— IEE OOC No (FILED 1"—) ACRES ZAl2-067J Case No. ZAl2-067 Attachment C Page 7 TRAFFIC IMPACT ANALYSIS EXECUTIVE SUMMARY LINK TO TRAFFIC IMPACT ANALYSIS Commercial Development June 29, 2012 Southlake, Texas AVO 28828 Executive Su111111ary Halff Associates, Inc. ( Halff) conducted a Traffic Impact Analysis (TIA) for Adams Engineering related to the proposed commercial development located in the northwest quadrant of SH 114 and Kimball Avenue in Southlake, Texas. The site is approximately 14 acres in size and is being redeveloped to include a corporate team building facility and a hotel with approximately 250 rooms. There is also a small pad site on the southwest corner that is proposed to be a high quality sit -down restaurant facility. Halff used standard transportation engineering practices in conducting the TIA for the proposed development. The TIA examined the projected impacts of the development on the three development driveways and the following intersections: • Kimball Avenue at westbound SH 114 frontage road • Kimball Avenue at eastbound SH 114 frontage road Study scenarios include the following: • Existing conditions • Build -out conditions • Five years after build -out One of the proposed uses on the site is a convention center type facility that will be used for corporate team building events and is designed to support tip to 450 occupants. For the purpose of this study it was assumed that 200 of the convention center attendees would be staying at the adjacent hotel (which is an 80 percent occupancy rate). Trips associated with those individuals are accounted for in the trip generation totals of the hotel land use. The remaining 250 participants would travel to the convention center facility from outside the proposed development. The proposed restaurant will be 10,000 square feet. The resulting trip generation totals (combined trips in and out) are 396 trips in the AM peak, 458 trips in the PM peak, and 3,648 trips over a 24 -hour period. Halff believes these trip generation numbers to be a worst case scenario for the proposed development. Given the location and the proposed uses, it is anticipated that 55 percent of the traffic will be to and from the east using SH 114 and the frontage roads. Another 30 percent will be to and from the west along SH 114 and will mainly use the Texas U-turn under the freeway main lanes. The remaining 15 percent is split between the north and south directions along Kimball Avenue. The assumed split is 10 percent to and from the south and 5 percent to and from the north. For the scenarios with the development in place the background traffic was increased by applying an annual growth rate of 3.0 percent. Build out of the development was assumed to occur in the year 2013. The results of the study show that the impacts of traffic related to the proposed development to the existing system are minimal. The proposed driveway on Kimball Avenue and on the westbound SH 114 frontage road will operate at a LOS ranking of B or better during the ; : HALFF' Case No. Attachment C ZAl2 -067 Page 8 Commercial Development June 29, 2012 Southlake, Texas AVO 28828 weekday AM and PM peak hours in both the year 2013 and 2018. The signalized intersections at Kimball Avenue and the SH 114 frontage roads will continue to operate at a LOS of C or better during the AM and PM peak hours in the year 2018 with the exception of the westbound fiontage road, which just crosses the threshold for a LOS ranking of D in the PM peak in 2018. Halff recommends construction of the proposed driveway on the westbound frontage even though the recommended spacing is not fully met. The proposed location of the driveway has maximized the spacing from adjacent drives based on the location of the TxDOT control of access. Although the right turn volume at the proposed frontage road driveways exceeds the threshold for consideration of right -turn deceleration lane, Halff does not believe a right -turn deceleration lane is necessary, due to the low frontage road volumes for a three lane facility, limited right -of -way, and given that most of the frontage road traffic will be in the left most lane to access downstream entrance ramp. : ■; HALFF Case No. Attachment C ZAl2 -067 Page 9 Case No. Attachment D ZAl2 -067 Page 0 USOUTHLAKE CASE NO. PROJECT NAME: SPIN DISTRICT: MEETING DATE: MEETING LOCATION SPIN MEETING REPORT ZAl2 -067 Victory Lane SPIN # 4 July 23, 2012: 7:00 PM 1400 Main Street, Southlake, TX Training Rooms 3C — 3D TOTAL ATTENDANCE: Twenty -four (24) • SPIN REPRESENTATIVE(S) PRESENT: Lou Hillman - #4, Ray Tremain - # 9, Vic Awtry - #7 APPLICANT(S) PRESENT: Jeff Medici, C.H.O.C., LLC (Cedar Hill Operating Company) STAFF PRESENT: Lorne Fletcher. Planner I STAFF CONTACT: Richard Schell, Planner II, (817)748 -8602; rschellaci.southlake.tx.us EXECUTIVE SUMMARY Property Situation The property is located at 400 N. Kimball Avenue; it is approximately 15.5 acres. Development Details • The developer proposes to develop a racing themed conference center in conjunction with a full service hotel. Inspired by similar facilities that have shown to be successful in other parts of the country the developer is looking to take his brand of conference centers, Turn 4, and develop numerous locations throughout the country. The first of these facilities is proposed to be the Southlake location. o Full service hotel —175 rooms (site modeled for 250) o Conference center — 23,000 square feet o Team building facility with racing theme o High -end restaurant along SH114 frontage The proposed hotel is programmed to be full service with a restaurant and bar. The restaurant/ bar operation will consist of a 3,100 square foot primary dining space and a 714 square foot private dining room indoors and will utilize the courtyard for outdoor dining and separate outdoor bar. A 1,800 square foot kitchen is positioned in the floor plan to efficiently service the indoor and outdoor dining areas as well as food service to the 6,900 square foot ballroom. In addition to outdoor dining and bar service the hotel courtyard will be well appointed for both a relaxing and vibrant atmosphere with a pool, fireplace and periodic live entertainment. • The proposed Turn 4 conference center is tied directly to the hotel under roof and is programmed primarily to host group events such as corporate team building retreats and celebratory events. With a racing theme, it is a specialty venue where team building events will consist of activities such as racing electric cars and pit crew competitions. Case No. Attachment D ZAl2 -067 Page 1 Operationally, the facility as a whole, combined with the hotel will be able to host large scale corporate retreats with activities, leisure, banquets, break -out meetings, dining and lodging. For non - corporate or smaller events the facilities will be available by reservation to rent the ballroom, meeting rooms and the track for a fee and is not intended to be a "walk -in" facility. • The project overview also includes a second lot, or out parcel, fronting on SH 114 that will be developed into a restaurant. The Site data for what is shown in the concept consists of a single story 10,000 square foot footprint and 58 parking spaces. Also shown is an outdoor waiting area with bar service. The following exhibits were presented at the meeting: a El Case No. Attachment D ZAl2 -067 Page 2 QUESTIONS/ CONCERNS How many rooms does the Hilton have? c: 248 • Are the electric race cars battery powered? Yes. There will be a battery charging area. ■ Will it be ventilated? ■ Yes. • How large are the cars? Slightly larger than go- carts. • How fast will they go? Up to 42 mph. Single seaters? c Yes. • Are the cars indoors? Yes. The indoor racing facility is approximately 48,000 square feet. • Are the cars designed as Nascar or Indy? They will look more like Indy cars, however, our theme is Nascar. We plan to solicit sponsors for the cars also to make them more authentic. • How will this development impact traffic? A Traffic Impact Analysis was done and it came back positive. • Is the main entrance off of 114? Yes, with a secondary entrance off of Kimball. • What about drainage? A flow study was done with the widening of Kimball. The extra run -off will be accommodated. • Will you have to build up? _ The property is fairly flat until it falls about five feet where the channel is located. • What is the development group? CHOC stands for Cedar Hill Operating Company, a real estate holding company. • Why build this here? Why not further west? This location proved to be the most economical. • Why Southlake? c: We felt this was a great location. ■ This will cause over - development. People live here to get away from this. Southlake is losing its integrity —forgot why people move here. • Will there be service trucks entering off of Kimball? No. • Will you be improving the existing entrance drive off of Kimball? Yes. We are working with the adjacent owner. Case No. Attachment D ZAl2 -067 Page 3 • The fortune 500 companies can bring great things here; the location is great. They will want to bring their families here. • There is a tremendous amount of parking; any green space? c, Yes. There are 100 foot setbacks. • Would you consider raising the racetrack to provide parking underneath to free up other areas? That would take some cost consideration. We have over parked by 45 spots. We may be able to do something. • What about signage for the hotel? We have to entrance monuments planned; one on Kimball and the other on 114. The final design is not ready yet but they will be tastefully done. • What kind of value will this add to the city? There will be hotel tax in addition to property tax and sales tax. No estimates at this time. • What restaurant is coming in? Not negotiated yet. Will the management be experienced? Yes. • How will you manage to get discretionary spending here? With the economic climate? Do you have a plan B strategy? This facility will have a different feel; unique and modern. We believe there is a valuable attraction here for corporations. If things don't work out as planned, we plan to turn the race facility into a smaller convention space. • What is the timeframe for this? We will go to P &Z August 9 City Council August 21 and September 4 then we plan to move forward quickly... within two months. • Is the zoning going to be S -P -1 or S -P -2? We are asking for a S -P -2 generalized site plan because with the restaurant as conceptual, we don't have all of the elements for S -P -1. • What is the occupancy rate for the Hilton? Their current occupancy is at 69 %; they have been hugely successful. • How many rooms will the hotel have? 175 to start; we have modeled our project at 250 in case we expand. Hilton has 248. • How much will the rooms cost? About $169 -170, maybe higher. • Will there be corporate rates? Yes, packages will be available for team building events. • How much does the racetrack cost? About $800 an hour for 15 people per track. Case No. Attachment D ZAl2 -067 Page 4 • What about cost for kids? o The track will be open by reservation only during the weekends. The rate will be reduced for children. SPIN Meeting Reports are general obsery ations of SPIN Meetings by City staff and 'SPIN Representatives. The report is neither verbatim nor official meeting minutes; rather it serves to inform elected and appointed officials, City staff, and the public of the issues and questions raised by residents and the general responses made. Responses as summarized in this report should not be taken as guarantees by the applicant. Interested parties are strongly encouraged to followthe case through the Planning and Zoning Commission and final action try City Council. Case No. Attachment D ZAl2 -067 Page 5 Cd9] ki us] = Ii � 11121 UW _1ki IN LTA I _1:v1 Case No.: ZAl2 -067 Review No.: Three Date of Review: 08/15/12 Project Name: Site Plan — Victory Lane APPLICANT: Jeff Medici C.H.O.C., LLC OWNER: Todd R. Moore NCI Group, Inc. 2123 Cheyenne Park Lane 10943 N. Sam Houston Pkwy. W. Southlake, TX 76092 Houston, TX 77064 Phone: (214) 784 -1617 Phone: (281) 897 -7788 E -mail: ieffinedici(a)gmail.com Fax: (281) 477 -9674 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/14/12 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT DENNIS KILLOUGH AT (817) 748 -8072. Show, label and dimension the width of the traveled roadway on or adjacent to the site. Please make the following changes with regard to easements: a. Show, label and dimension the width of any easements on or adjacent to the site. Show and label the existing utility easements and common access easement on Lots 6R and 7R, Block 1, Mesco Addition as shown on the plat recorded as Instrument No. D211037987, Plat Records, Tarrant County, Texas. b. Provide common access easements for the portions of the driveways on Lot 7R, Block 1, Mesco Addition and Lot 1, Block 1, Mesco Addition. 3. Show and label the location, dimensions, maximum height, number of stories, use or uses contained therein, gross floor area of each building on the site plan (under the labels for hotel track and conference center) and add the information to the site data summary chart by phase and in total. The maximum height and number of stories is the maximum height and number of stories of the building as proposed, not the maximum height and number of stories allowed. 4. All driveways /points of ingess /egress must comply with the Driveway Ordinance No. 634, as amended). The following changes are needed: a. Provide a common access easement covering the full width of the main driveway extending through the property between E. SH 114 and N. Kimball Ave. b. The proposed driveway onto E. SH 114 does not meet the minimum 250 feet of spacing (60 feet shown) from an approved driveway and common access easement located on Lot 7R, Block 1, Mesco Addition (case ZA96 -109). The driveway /common access easement on Lot 7R1, Block 1 is labeled to be abandoned. Prior to issuance of a permit for the proposed driveway on SH 114, a copy of the executed and recorded instrument(s) for the off -site and on -site common access easements and agreement to abandon the common access easement and driveway on the approved Lot 7R, Block 1, Mesco Addition (case ZA96 -109) must be provided. Case No. Attachment E ZAl2 -067 Page 1 C. Show any existing driveways across adjoining rights -of -way (Kimball Ave.) and note the type of pavement and use (residential, commercial, etc.) 5. Show any areas intended for outside storage and method of screening, if any. 6. Please consider relocating trash dumpsters away from residential property. A minimum eight (8) foot tall masonry screen wall matching the principal building with a solid metal access gate is required for all trash dumpsters. Label the dumpster enclosure on the site plan as "A minimum 8 foot tall masonry screen wall matching the principal building with a solid metal access gate." 7. Show and label the location of any on -site facilities for liquid and solid waste temporary storage pending disposal. 8. Remove the signs from sheet S5.0. A separate building permit is required prior to construction of any signs. 9. Note the City approved benchmark used for topographical information. Tree Conservation /Landscape Review Keith Martin Landscape Administrator Phone: (817) 748 -8229 E -mail: kmartin(aD_ci.southlake.tx.us TREE CONSERVATION COMMENTS: For property sought to be zoned S -P -2 Generalized Site Plan District, the City Council shall consider the application for a Conservation Analysis or Plan in conjunction with the corresponding development application. The Planning and Zoning Commission shall review the application and make a recommendation to the City Council regarding the application. The City Council shall approve the Plan or Analysis if the Council finds that the Plan or Analysis provides for the: placement of building pads, parking areas, driveways, streets, and utility easements so as to maximize the preservation of environmental features of the property including mature tree stands, natural creeks and ponds, and significant grades; maximizes the preservation of tree cover preservation areas indicated on the Environmental Resource Protection Map; iii. maximizes the preservation of existing tree stands with the potential to buffer residential areas from the noise, glare, and visual effects of nonresidential uses; iv. maximizes the preservation of existing trees, if any, adjoining a natural or man -made drainage creek; V. maximizes the preservation of existing protected trees along rural roadways and other streets as identified and prioritized in the Street Typology designation; and vi. mitigation of altered trees through proposed tree replacement procedures pursuant to the Tree Preservation Ordinance. 1. The proposed existing tree removal calculations do not seem to be correct. There are eight (8) existing Case No. Attachment E ZAl2 -067 Page 2 large trees that are not included within the calculations. 2. There are a significant amount of existing trees and associated vegetation along the west and north property lines. Identify these trees and designate if they will be preserved, removed, or considered marginal. 3. The storm sewer proposed on Lot 2 cuts through the critical root zone area of two (2) of the existing trees designated to be preserved on the site. Reconfigure the storm sewer design to not conflict with the existing trees designated to be preserved. Installing the storm sewer as shown would cause at least one of the trees to be altered and mitigated. 4. The permeable area proposed to preserve the three (3) existing trees on Lot 2 is not a significant amount of undisturbed area to sufficiently preserve the trees. Both the area in the courtyard and parking lot island need to be reconfigured and enlarged. The areas must also remain even or slightly higher than grade after construction is finished. Please be aware that all existing trees shown to be preserved on the City Council approved Tree Conservation Plan must be preserved and protected during all phases and construction of the development. Alteration or removal of any of the existing trees shown to be preserved on the approved Tree Conservation Plan is a violation of the Tree Preservation Ordinance and the zoning as approved by the Southlake City Council. Please ensure that the layout of all structures, easements, utilities, structures grading, and any other structure proposed to be constructed do not conflict with existing trees intended to be preserved. I ill 1111M1 NM:»_1 ill I3 :197AU *:M *11MI M1 MrA N11;Sd87►yihTiIM1 k111 & No south and north bufferyards are provided between Lot 1 and Lot 2 per S -P -2 regulations per S -P -2 regulations. The bufferyard summary chart shows additional property boundaries that are to have no bufferyards provided. Provide additional S -P -2 regulations stating that bufferyards and landscaping will be provided as shown on the landscape plans if requirements of the Zoning Ordinance and Landscape Ordinance will not be met. Show and label the type of shrubs, ground covers or grasses are proposed within the parking lot landscape islands. Some islands have hatching shown but the legend does not contain the appropriate information regarding what the hatching is. The other islands have nothing but the required canopy trees shown in them. Parking Lot Planting Requirements: Each individual parking lot landscape island shall contain a minimum of one (1) canopy tree with the remaining area in shrubs, ground cover, ornamental grasses, or seasonal color. Parking lot landscape islands which have light poles for lighting the parking areas may substitute two (2) understory /accent trees for the required canopy tree. All required landscape areas shall be evenly distributed throughout the entire required parking lot landscape areas. Revise the S -P -2 regulations if the requirements of the Landscape Ordinance will not be met. 3. The Foster Holly and Savannah Holly accent trees are specified to be five feet (5') minimum height. All required accent trees are required to be six feet (6') minimum height when planted. No south and north bufferyards are provided between Lot 1 and Lot 2 per S -P -2 regulations per S -P- 2 regulations. Separate interior landscape and bufferyard requirements will need to be provided for Lot 2 when it is submitted for Site Plan review and approval. Public Works /Engineering Review Case No. Attachment E ZAl2 -067 Page 3 Steve Anderson, P.E. , CFM Civil Engineer Phone: (817) 748 -8101 E -mail: sanderson(a-ci.southlake.tx.us GENERAL COMMENTS: Provide all necessary easements for water, sanitary sewer and drainage. Easements shall be 15' minimum and located on one lot — not centered on the property line. 2. Label utilities has "Public" or "Private ". DRAINAGE COMMENTS: The main trunk lines "SD -1 ", "SD -2 ", and "SD -3" need to be public and in 15 ft easements. The laterals can remain private. The trunk lines are taking off -site water which makes them public. "SD -1" only needs to be public to approx. sta. 8 +70. Provide a Drainage Data Table. The discharge of post development runoff must have no adverse impact on downstream properties and meet the provisions of Ordinance # 605. WATER AND SANITARY SEWER COMMENTS: Provide sewer stub to western property line for line SS -1. 2. Line SS -1 will need to be in a 15 ft easement. 3. The water line will be public and need to be in an easement. Water meters and fire hydrants shall be located in an easement or in the ROW. The fire line shall be separate from the service lines. One meter per service line. All sewer lines in easements or ROW must be constructed to City standards. INFORMATIONAL COMMENTS: Submit 4 copies of the civil construction plans (22" X 34" full size sheets) and a completed Construction Plan Checklist as part of the first submittal for review directly to the Public Works Administration Department. The plans shall conform to the most recent construction plan checklist, standard details and general notes which are located on the City's website. A ROW permit shall be obtained from the Public Works Operations Department (817) 748 -8082 to connect to the City's sewer, water or storm sewer system. A Developer's Agreement will be required for this development and may need to be approved by the City Council prior to any construction of public infrastructure. Construction plans for these improvements must be acceptable to Public Works prior to placing the Developer's Agreement on the City Council agenda for consideration. A separate bond will be required for the Maintenance Bond and bound only unto the City Case No. Attachment E ZAl2 -067 Page 4 of Southlake for a period of two years for all development projects. The Maintenance Bond cannot be tied to the Performance and Payment Bond in any way. Any hazardous waste being discharged must be pretreated Ordinance No. 836. Fire Department Review David Barnes Fire Marshal (817) 748 -8233 Crl�►1� :7e1Wd67►yilJil�►�&3 Automatic fire sprinkler system will be required for buildings over 6,000 sq.ft. (per 2006 I.F.C. Sec. 903.2.10.6 as amended) Submit plans to Reed Fire Protection 14135 Midway Rd. Suite G260 Addison, Tex. 75001 Phone # 214 - 638 -7599. 2. Backflow protection for fire sprinkler system may be in building at riser (instead of in vault) if riser is within 100 feet of water main. Fire sprinkler systems required to be monitored for water flow and valve tamper if over 20 sprinkler heads on system. (per 2009 I.F.C. Sec. 903.4 as amended) Submit plans to Reed Fire Protection 14135 Midway Rd. Suite G260 Addison, Tex. 75001 Phone # 214 - 638 -7599. Fire department sprinkler connections to be five inch Storz connections (or equivalent) with 30 degree elbow and a Knox locking cap. FIRE LANE COMMENTS: Fire apparatus access needs to be designed and maintained to support the imposed loads of fire apparatus (minimum of 75,000 Ibs GVW). 2. Fire lanes require minimum ft. inside turn radius and minimum 54 ft. outside turn radius. (per 2006 I.F.C. Sec. 503.2.4 as amended and policy dated 05 -27 -93 and updated 07- 18 -97) Dimension turn radii on site plan. FIRE HYDRANT COMMENTS: Hydrants to have Hydra - Storz connections with butterfly vanes (or equivalent) on pumper outlet for five -inch diameter hose. Hydrants required at maximum spacing R -3 and U Occupancies 400 feet Unsprinklered 600 feet Sprinklered. All others 300 feet Unsprinklered and 600 feet Sprinklered. Hydrants are required at intersecting streets and at intermediate locations between as prescribed above, measured as the hose would be laid. 2. Fire Department connection for sprinkler system must be within 100 feet of a fire hydrant FIRE MARSHAL INFORMATIONAL COMMENTS: All construction plans to be submitted for a building permit must conform to the edition of the International Fire Code currently amended and adopted. Case No. Attachment E ZAl2 -067 Page 5 All commercial buildings are required to have Knox rapid entry system boxes installed. (per 2009 I.F.C. Sec. 506.1 as adopted) Boxes can be ordered at www.knoxbox.com or contact the Fire Marshal's Office. FDC connections must have a Knox Locking Cap. # = Denotes comment that may be included in formal review by P &Z and City Council. * = Denotes informational comment. GENERAL INFORMATIONAL COMMENTS: A SPIN meeting was held on July 23, 2012 at 7:00 PM. The driveways do not meet the minimum required stacking depth of 150'. Approximately 17.6' of stacking depth is shown on the N. Kimball Ave. Driveway and 34.2' of stacking depth is shown on the S.H. 1114 driveway. A variance request letter has been submitted. A preliminary plat for the entire property that conforms to the site plan must be approved and a final plat must be approved and filed prior to issuance of a building permit. No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. All mechanical equipment must be screened of view right -of -ways and residential properties in accordance with the Zoning Ordinance No. 480, as amended. All lighting must comply with the Lighting Ordinance No. 693, as amended. All development must comply with the Drainage Ordinance No. 605 and the Erosion and Sediment Control Ordinance No. 946, as amended. It appears that this property lies within the 65 LDN D /FW Regional Airport Overlay Zone and will require construction standards that meet requirements of the Airport Compatible Land Use Zoning Ordinance No. 479. Development must comply with all requirements in Zoning Ordinance No. 480, Section 43, Overlay Zones. The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees. A letter of permission from the adjacent property owner(s) on the west must be obtained prior to issuance of a building permit for the construction of the off -site pavement and a permit from TxDOT must be obtained prior to any curb cut along F.M. 1709. Denotes Informational Comment Case No. Attachment E ZAl2 -067 Page 6 SURROUNDING PROPERTY OWNERS Victory Lane 27 11 12 8 10 19 L 21 7 6 20 5 14 4 26 23 3 25 2 22 1 24 15 9 18 17 16 SPO # Owner 1. T2T Property Holdings Llc Zoning 01 Land Use Mixed Use Acreage 1.01 Response NR 2. T2T Property Holdings Llc 01 Mixed Use 1.02 NR 3. T2T Property Holdings Llc 01 Mixed Use 0.99 NR 4. Reynal, John Etux Beverly S MF1 Mixed Use 1.14 O 5. Van Til, John J MF1 Mixed Use 1.01 O 6. Howell, Dan Etux Marguerite MF1 Mixed Use 0.98 NR 7. Halim, Emil A MF1 Mixed Use 0.96 NR 8. Harris, Kimberly Susan SF1 -A Mixed Use 0.94 O 9. Fusselman, Bruce Etux Michelle C3 Office Commercial 1.80 F 10. 579 Kimball Llc RPUD Medium Density Residential 0.30 NR 11. Vision Southlake Dev Llc SP2 Mixed Use 0.66 NR 12. Vision Southlake Dev Llc SP2 Mixed Use 0.52 NR 13. Vision Southlake Dev Llc SP2 Mixed Use 0.39 NR 14. Kimball Road Lp 11 Mixed Use 1.61 F 15. Sandco Holdings Lp SP2 Retail Commercial 0.54 NR 16. Texas Petro Corp III SP2 Retail Commercial 1.16 F 17 Mayse, Richard A -Owner on Official Tax Roll Sept. 2011 SP2 Retail Commercial 0.92 NR Sandco Holdings, LP - Chicken 17 Express - Current Owner - Not on Official Tax Roll F 18. Mayse, Richard A SP2 Retail Commercial 0.75 NR 19. Oncor Electric Delivery Co Llc CS Public /Semi - Public 2.55 NR 20. St Laurence Episcopal Church CS Public /Semi - Public 5.59 NR 21. Corp Of Episcopal Diocese Fw AG Medium Density Residential 0.94 NR 22. Hagar, Stephen T AG Retail Commercial 4.08 NR 23. Ivester, Emory O Etux Marlene AG Office Commercial 3.62 NR Case No. Attachment F ZAl2 -067 Page 1 24. Re Investments Ltd Etal 11 Mixed Use 0.68 NR 25. Nci Group Inc 11 Mixed Use 6.13 NR 26. Nci Group Inc 11 Mixed Use 9.33 NR 27. Vision Southlake Dev Llc AG Mixed Use 9.96 NR Responses: F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent Within 200': Twenty -seven (27) Responses Received Within 200': Seven (7) — Attached Responses Received Outside 200' Five (5) - Attached Six Public Comment Forms that were submitted at the August 9, 2012 Planning and Zoning Commission meeting are also attached. Case No. Attachment F ZAl2 -067 Page 2 Responses Received Within 200' Aug 021209:07a NICE - Southurest 9727396427 Notification Response Farm �z A / - 1)&7 r1cIV ZAl r � . Meeting Date: August 9, 2012 at 6: 30 PNI Harris, Kimberly Susan 700 Cherry Ct Southiake Tx, 76092 3545 A 8 p.2 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX DR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the pety emoted above, are hereby e ine.!�t in favor of apposed to undecided about (circle or underkne one) the proposed Preliminary Plat referenced above. Space for comments regarding your position: f e r` Signature: Additional Signature: _ Printed Name(s): Wst be property o waer(s) name ?] F are printed It tnp. Oihenv aantact they Planning Departimnt Date: c� fv4 Gate: form per Prop". Phone Number (optional): i Case No. Attachment F ZAl2 -067 Page 3 y �;; +r I Ri-c ha``d Schell ZAl2 --4617 Victory Lana ,John Reynal � Fri, Aug 3, 2012 at 9:35 AM Tea: rscheil &i.southlake.tx.us Richard. Please let us know if for any reason you cannot accept or submit this response to the Public Hearing Notice ZA- 12 - 067. My wife and I, Reynal, Jahn Etux Beverly S (204 Westwood dr., Southlake, TX), the owners of Lot 3, Block B, of Briarwood Estates also known as 575 and 577 Cherry Lane are OPPOSED to the Victory Cane Zoning Change and Concept Site flan. Our property is occupied by two different ladies with children and the proposed construction type and uses would certainly Interfere with their Ilves and very likely render our property "useless ". The following are our specific objections: * 4- stories for the use by transient people peering into the back yards of our residents seems eery obtrusive.. • Dumpster locations in the rear will likely cause garbage odor and noise issues. ■ "Bar Service" until 2,00 a.m. proUdes the potential nuisance of the type that comes with late night antics of people under the influence. `Bar Service (indoor and a t_ 4 doer " till 2:00 a. -m. 7 -clays a week seems ridiculous adjacent to residential, Live Music — Ends at 12:00 a.m. --'how would our residents be able to hold down a routine job? Outdoor speakers until 2:00 a.m. - -would be unacceptable to our current and future occupants, Installing a "conference" center with all its important revenue generating "services" such as bars and restaurants adjacent to residential property uses would) be extremely Eton -compatible to the use of our property. Please vote to deny this application. ,John Reynal for Reynal, .John Etux Beverly S Case No. Attachment F ZAl2 -067 Page 4 Notification Response Form ZAI Z -067 Meeting'Datiasw August 9, 2012 at 6:30 PM Fusselman, Bruce Etux Michelle 2100 E State Hwy 114 Southlake Tx, 76092 35 A Al PLEASE PROVIDE COMPLETED FORMS VIA. MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Bein ner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline one) the proposed Zoning Change and Concept Plan referenced above. Space for comments regarding your position. 1 `a 7 ,.q UAW ME Aft O6 4h & 7 d- 'A"Movou, ., Signature: �� _ Date: Additional Signature: . Date: Printed Name(s): &&E- F69'GMAJ Must be properly owner(s) whose name(s) are printed at top, Otherwise contact" Planning Department. One. form per property. Phone Number (optional): T /T'd 16Sb6aLT9 0 1014INH 531113 2AN1=W821A 82:81 2ZW2 - - Mb Case No. Attachment F ZAl2 -067 Page 5 Notification Response Form ZAl2 -067 Meeting ates: August 9, 2012 at 6:30 P K' ball Road Lp ��-le8t-W- NurthwM Hwy-""` () /ve� r �6y L Grapevine Tx, 76051 25815 1 1 760.5 r PLEAS E`P -D COMPLETED- FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby iri favo� opposed to undecided about (circle or underline one) the proposed Zoning Change and Concept Plan referenced above. Space for comments regarding your position: Signature: Date: 4 U� -z Additional Signature: Date: Printed Name(s): Must be property owner(s) whose name(s) are printed at top. Otherwise contact the Planning Department. One form per property. Phone Number (optional): Case No. Attachment F ZAl2 -067 Page 6 8/5/2012 12:15 PM FROM: Fax Hodges TO: 8177488077 PAGE: 001 OF 001 Notification Response Form ZA►12 -067 Meeting dates: August g, 2012 at 6:30 PM Texas Petro Corp !IN 13642 Omega Rd Dallas Tx, 75244 25815 1 5A PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline one) the proposed Zoning Change and Concept Plan referenced above. Space for comments regarding your position: I_T 0 Signature: Date: 6 2 tecj ,,rye Additional Signature: Printed tlame(s ):.: Must be property owner(s) whose name(s) are printed at top. Otherwise contact the Planning DepartrT Phone Number (optional): Case No. ZAl2 -067 0 Date: per property. Attachment F Page 7 8/4/12 Usouthlake .bcus Mail - ZAl2 -067 /Vidory Ln I cLii' ZA1 2 -0671 Victory Ln r�ss_ -:cue John Van Tii Thu, Aug 9, 2012 at 8:24 AM To: ai& ell(c7ci.so elissa Richard: Please let us know if for any reason you cannot accept or submit this response to the Public Hearing Notice ZA- 12 -067. My wife and I, John and Melissa Van Til, are the owners of 625 & 627 Cherry In. and are OPPOSED to the Victory Lane Zoning Change and Concept Site Plan. Our property is occupied by two different ladies with children and the proposed construction type and uses would certainly interfere with their lives and very likely render our property "useless ". The following are our specific objections: 4- stories for the use by transient people peering into the back yards of our residents seems very obtrusive. Dumpster locations in the rear will likely cause garbage odor and noise issues. • "Bar Service" until 2:00 a.m. provides the potential nuisance of the type that comes with late night antics of people under the influence. "Bar Service (indoor and outdoor till 2:00 a.m. 7-days a week seems ridiculous adjacent to residential. Live Music — Ends at 12:00 a.m. — how would our residents be able to hold down a routine job? Outdoor speakers until 2:00 a.m. — would be unacceptable to our current and future occupants. Installing a "conference" center with all its important revenue generating "services" such as bars and restaurants adjacent to residential property uses would be extremely non - compatible to the use of our property. Please vote to deny this application. Regards, John Case No. Attachment F ZAl2 -067 Page 8 Notification Response Forts ZAl2-067 Meet'no Cates: AUOystas 2(n, zat k3o PM -- SWIC6 r�' f � PLEASE. PIROVIOP, COMPLETED FORMS VIA mAjjL FAX 0WHAND DEUVWY BEFORE THE START OF THE SCHEDU MOLIC'HEARWO." Being the owner(s) of the property 8PWWd above, are heMbY in favor opposed o undebidW about C (c'wc I e ouundedhe one) the proposed Zoning Change and Concept Plan referanoed 06ve. Phone .NumbOr (optional); (1 1 .2-S>O Case No. Attachment F ZA1 2-067 Page 9 azt -C� Ptinied'Name(s) C C k' -ke4' Mitt be properly &.wne!qG)w" norgo)" wInw at* 4&d0nW iha Planning Depeftent One Space for comments regarding YoUr PWItion; Letters of Support Received Outside 200' To: City of Southlake Planning and Zoning Commission City of Southlake City Council From: Bob Berwick RE: Letter of Support for Victory Lane Development (ZAl2 -067) Date: August 9, 2012 We have been residents of Southlake 9years and believe the proposed development will be a valuable addition to the Southlake community. This letter confirms my support for the Victory Lane development at the corner of SH 114 and Kimball Lane. Regards Bob Berwick 2119 Cheyenne Park Lane Southlake TX 76092 Case No. Attachment F ZAl2 -067 Page 10 To: City of Southlake Planning and Zoning Commission City of Southlake City Council From: Jay Bradford RE: Letter of Support for Victory Lane Development (ZAl2 -067) Date: August 9, 2012 We have been residents of Southlake since December 2003 and believe the proposed development will be a valuable addition to the Southlake community. This letter confirms my support for the Victory Lane development at the corner of SH 114 and Kimball Lane. Regards Z_� Jay Bradford 1709 Grass Court Southlake TX 76092 Case No. Attachment F ZAl2 -067 Page 11 To: City of Southlake Planning and Zoning Commission City of Southlake City Council From: Matt Klopfenstein Victoria Klopfenstein RE: Letter of Support for Victory Lane Development (ZAl2 -067) Date; August 9, 2012 We have been residents of Southlake for 5 years and believe the proposed development will be a valuable addition to the Southlake community. This letter confirms our support for the Victory Lane development at the corner of SH 114 and Kimball Lane. Regards Matt to tein Victoria Klopfens ein 2108 Cheyenne Park Lane Southlake TX 76092 Case No. Attachment F ZAl2 -067 Page 12 To: City of Southlake Planning and Zoning Commission City of Southlake City Council From: Dr. Justin Lee Kim Lee RE: Letter of Support for Victory Lane Development (ZAl2 -067) Date: August 9, 2012 We have been residents of Southlake for 7 years and believe the proposed development will be a valuable addition to the Southlake community. This letter confirms our support for the Victory Lane development at the corner of SH 114 and Kimball Lane. P Regards � It MO Dr. Justin " r Kim Lee 775 Black Forest Court Southlake TX 76092 Case No. Attachment F ZAl2 -067 Page 13 To: City of Southlake Planning and Zoning Commission City of Southlake City Council From: James Sheehan Donna Sheehan RE: Letter of Support for Victory Lane Development (ZAl2 -067) Date: August 9, 2012 We have been residents of Southlake for 7 years and believe the proposed development will be a valuable addition to the Southlake community. This letter confirms my support for the Victory Lane development at the corner of SH 114 and Kimball Lane. 2113 Estes Park Road Southlake TX 76092 Case No. Attachment F ZAl2 -067 Page 14 Southlake Planning & Zoning Commission Meeting Name: Public Comment Form t /f ,P, l Return completed form to Secretary prior to start of regular session. 1�1J Y/1�� • Q/ Date: Address:0700 Phone: (Include City and Sta e) V I wish to share my views n an Agenda Item: Agenda Item ; A L - AD, _ 0 6. `T) I will speak in SUPPORT of this item :V� will speak in OPPOSITION to this item I do not wish tospeak, but please record my �l SUPPORT OPPOSITION ❑ Citizen Comments (for an item on this agenda) Signature: Required: Cards will not be read into the record unless tt is sign ea. Southlake Planning & Zoning Commission Meeting Public Comment Form Please print. Return completed form to Secretary prior to start of regular session. Name: Date• Ci .Z Address: 31" �<� ��i��/ Phone: (Include City and State) 1K I wish to share my views on an Agenda Item: Agenda Item #_a_ I will speak in SUPPORT of this item I will speak in OPPOSITION to this item —X- I do not wish to speak, but please record my SUPPORT OPPOSITION ❑ Citizen Comments (for an item on this agenda) Rion atu re Required: Cards will not be read into the record unless it is signed Case No. Attachment F ZAl2 -067 Page 15 Name: Addre Southlake Planning & Zoning Commission Meeting Public Comment Form Please print. Return completed form to Secretary prior to start of regular session. Date: _ w Phone: ❑ I wish to share my views on an Agenda Item: Agenda Item # I will speak in SUPPORT of this item I will speak in OPPOSITION to this item •• ,. I do not wish to speak, but please record my __3 ,SUPPORT OPPOSITION ❑ Citizen Comments (for an item on this agenda) i Ma Signature: , •:,.z•.,. Required: Cards not be read into the record unless it is signed. b Southlake Planning & Zoning Commission Meeting Public Comment Form Please print. Return completed form to Secretary prior to start of regular session. Name• i � rL2, Date: , & - q - la Address: /y ,� (Include City and V , wish to share my views gn an Agenda It Agenda Item # — a — MI a - I will speak in SUPPORT of this item I will speak in OPPOSITION to this item �ZI do not wish to speak, but please record my SUPPORT OPPOSITION ❑ Citizen Comments (for an item on this agenda) Signature Required: Cards will not Case No. ZAl2 -067 into the record unless it is signed. Phone !2 An— W a Attachment F Page 16 (Include City and State) . Southlake Planning & Zoning Commission Meeting Public Comment Form / Please print. Return completed form to Secretary prior to start of regular session, /` /dry✓ �M l �G! 1 '' Name Date: I Address: 15 . L-- M q' -r r) {Include City and State) I wish to share my views on an Agenda Item: d Agenda Item #� x I will speak in SUPPORT of this item I will speak in OPPOSITION to this item I do not wish to speak, but please record my SUPPORT OPPOSITION ❑ Citizen Comments (for an item on this agenda) Signature: s Required. Cards will not be -`�� -' Phone: 7 - the record unless it is signed. Southlake Planning & Zoning Commission Meeting Public Comment Form Please print. Return completed form to Secretary prior to start of regular session. Name: — Tim M ,a E ,, !; Date: B Address: ZC' j-') 1 Phone: (Include City and State) I wish to share my views on an Agenda Item: Agenda Item # I Z ✓ I will speak in SUPPORT of this item I will speak in OPPOSITION to this item I do not wish to speak, but please record my SUPPORT OPPOSITION ❑ Citizen Comments (for an item on this agenda) Signature: Required: Cards will not be read into the record unless it is signed Case No. Attachment F ZAl2 -067 Page 17 CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480 -623 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACTS 3A1A AND 3A2A, THOMAS MAHAN SURVEY, ABSTRACT NO. 1049, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 15.52 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "I -1" LIGHT INDUSTRIAL DISTRICT TO "S -P -2" GENERALIZED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B ", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and, WHEREAS, the hereinafter described property is currently zoned as "i -1" Light Industrial District under the City's Comprehensive Zoning Ordinance; and, Case No. Attachment G ZAl2 -067 Page 1 WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and, WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off - street parking facilities; location of ingress and egress points for parking and off - street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over - crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time Case No. Attachment G ZAl2 -067 Page 2 their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over - crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Being described as Tracts 3A1A and 3A2A, Thomas Mahan Survey, Abstract No. 1049, City of Southlake, Tarrant County, Texas, being approximately 15.52 acres, and more fully and completely described in Exhibit "A" from 1 -1" Light Industrial District to "S -P -1" Generalized Site Plan District as depicted on the approved Site Plan 2attached hereto and incorporated herein as Exhibit "B ", and subject to the following conditions: Case No. Attachment G ZAl2 -067 Page 3 1. SECTION 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over - crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. SECTION 5. Case No. Attachment G ZAl2 -067 Page 4 That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. SECTION 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed Case No. Attachment G ZAl2 -067 Page 5 ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least fifteen (15) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1 St reading the day of , 2012. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED on the 2 nd reading the day of , 2012. MAYOR ATTEST: CITY SECRETARY Case No. Attachment G ZAl2 -067 Page 6 APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Case No. Attachment G ZAl2 -067 Page 7 EXHIBIT "A" Being described as Tracts 3A1A and 3A2A, Thomas Mahan Survey, Abstract No. 1049, City of Southlake, Tarrant County, Texas, being approximately 15.52 acres, and more fully and completely described below: Reserved for Corrected Metes and Bounds Description Case No. Attachment G ZAl2 -067 Page 8 EXHIBIT "B" Reserved for Approved Development Case No. Attachment G ZAl2 -067 Page 9