Item 4E Audiov
SOUTHLAKE
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Good evening Mayor and members of the City Council. This is Candice
Edmondson and I will be presenting Item 4E — the Southlake Sister City /Friendship
City Policy
Background
• Southlake Sister Cities
established in 1991
• Promotes global understanding,
friendship and communication
through education and exchange
opportunities
• Acts as the official liaison
between Southlake and its sister
cities and friendship cities
Southlake Sister Cities was established in 1991 with the goal to promote global
understanding, friendship and communication through education and exchange
opportunities. The organization also acts as the official liaison between the City of
Southlake and its sister cities and friendship cities.
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Background
Current foreign partnerships include:
Sister Cities
Friendship Cities
Tome City, Japan
El Fuerte, Mexico
41-- Suzhou, China
Currently, Southlake has three foreign partnerships......... Tome City, Japan; El
Fuerte, Mexico and Suzhou, China.
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Policy Components
I. Statement of Purpose
• Formalize process for considering and maintaining
sister city and friendship city relationships
II. Establishing New Relationships
• Southlake Sister Cities (SSC) or other community
members identify regions or countries
• SSC submits a proposal for each region /country
• City Council approval ==� SSC identifies potential
sister /friendship cities
On the next few slides I am going to walk through the components of the policy:
Section I outlines the purpose of the policy which is to formalize the process by
which the City of Southlake and Southlake Sister Cities work together to consider
new sister city and friendship city relationships and maintain current relationships.
Section II describes the process for establishing new sister city and friendship city
relationships.
• Southlake Sister Cities, or other community members, may identify regions or
countries for possible exchange programs
• SSC will then submit a formal proposal for each region or country to the
Community Services Department for City Council consideration
• Proposals will include:
• a narrative describing the country and why it would make a strong sister
city or friendship city relationship with Southlake
• a plan for developing the relationship
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and any potential sources of funding and fundraising plans to help support
the new relationship
If City Council approves of the regions or countries, SSC will then identify potential
sister cities or friendship cities and contact them about initiating an exchange
program
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Policy Components
II. Establishing New Relationships
• SSC recommends 1 -2 potential sister
city /friendship city candidates
• City Council approval =m + delegates visit cities
• Select one city and execute agreement
• Based on feedback from each country, SSC will select 1 -2 potential sister city or
friendship city candidates and make recommendations to the City Council
• Upon City Council approval, delegates will visit each city. Delegates may include
SSC members, Council members, city staff or other members of the community
• One city will be selected and Southlake Sister Cities will present the official sister
city or friendship city agreement to City Council for approval. SSC will also send
the official agreement to the foreign city for approval.
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Policy Components
III. Dissolving Relationships
A. Both cities want to continue relationship
4 3 Work on building relationship
B. One city wants to continue relationship
•3 Place relationship in "Emeritus Status"
•Z• Dissolve the relationship
C. Neither city wants to continue relationship
3 Dissolve the relationship
Section III describes the process for dissolving current sister city or friendship city
relationships.
When deciding to change the status of a sister city or friendship city relationship
there are several options to consider:
• If there has been a period of inactivity, but both cities want to continue the
relationship, then steps should be taken to build the relationship
• If one city wants to continue the relationship, but the other city does not want to
continue activity at this time then the cities need to decide if they want to place
the relationship in "emeritus status" (on hold) or dissolve the relationship
completely. Placing a relationship in emeritus status shows that the two cities are
still sister cities or friendship cities, but are currently inactive.
• If neither city wants to continue the relationship, then the relationship should be
dissolved.
Changing the status of a current sister city or friendship city relationship is a formal
process and requires written notification from the Mayor of Southlake to the Mayor
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of the foreign city. Written notification should also be sent to Sister Cities
International informing them of any changes in sister city or friendship city
relationships.
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City of Southlake
Strategy Map
The City of Southlake provides municipal services that support the highest quality of life
for our residents and businesses. We do this by delivering outstanding value and
unrivaled quality in everything we do.
Deliver
Safety & Muhility Infrestrueture Quality
Partnerships & Performance Management
Security Development
Volunteerism & Service Delivery
e Our Cust
C1 1,11-1h, C2 prwldeleavel ca Podeettract & C4 Att o&keeptop -tier
highest standards unlque spaces for busl.esses todrivee tlynamlc$
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solutlgns tourism i processes
Provide Financial Stewardship
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ptineiplei &Nudge[ hi q uality publlceneti I standards e!'1ecc0.e internal connofs
Promote Learning & Growth
U It,. rpeople UEnhenn leadetshlp t3 Attract.develop& to Recognize& ISEmpower lnfarm:d
uMeratend theaxntegy& wpebillnes to del Nei es01l reward a r high dadelen-- k1.,et h --
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This policy delivers on the focus area of partnerships and volunteerism and meets
the corporate objectives to attract and keep top -tier businesses to drive a dynamic
and sustainable economic environment and promote opportunities for partnerships
and volunteer involvement.
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CITY 01i
SOUTHL
Questions:
Candice Edmondson (817) 748 -8311
4 *44
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Thank you for letting me present this item to you. If you have any questions about
the Southlake Sister City /Friendship City Policy, please contact me at the number
on your screen.
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