Item 4DCITY OF
SOUTH L KE
MEMORANDUM
July 10, 2012
To: Shana Yelverton, City Manager
From: Jim C. Blagg, Assistant City Manager /Director of Public Safety
4D -1
Subject: Approve permit to allow art gallery reception February 17, 2013 and an art
exhibit, "Winter Arts in Town Hall," February 17 -April 28, 2013, in the
Town Hall lobby
Action
Requested: City Council approval of a permit to hold an art gallery reception on
Sunday, February 17, 2013, 3 -5:00 p.m. in conjunction with the
annual Art In The Square festival, and to display the "Winter Arts in
Town Hall" exhibit February 17 through April 28, 2013 in Town Hall
lobby.
Background
Information: Permits for displays and performances in City facilities must be
reviewed and recommended by the Southlake Arts Council and
approved by City Council.
The attached permit is submitted by the Southlake Arts Council,
APEX Arts League, Art in the Square organization and Southlake
Public Library.
If approved, the gallery reception on February 17 is a kick -off event
for the annual Art In the Square festival and will follow the same
format and layout used for the previous receptions. The program
will include brief speeches by event sponsors, recognition of the
artists, entertainment and refreshments. City staff is coordinating
the event with Southlake Arts Council and will be present during the
reception on Sunday afternoon.
If approved, the exhibit, "Winter Arts in Town Hall," will feature art
pieces by local and regional artists, selected by the Southlake Arts
Council from submittals in response to a Call to Artist. The exhibit
will require less than 30% of the lobby wall space. The art will be
hung on the walls using the same gallery hanging system used for
previous exhibits. The pieces will be placed based on size of the
piece and aesthetic concerns related to color and composition. City
staff and Southlake Arts Council members will be on hand to help
with final placement of the pieces that are to be included in the
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — August 21, 2012
Page 2 of 3
4D -2
exhibit. The exhibition is not a fundraising event. The artist or their
representation cannot actively solicit the sales of art other than
passively indicating the artists' contact information on the artwork.
Previous public art displays and events approved for use of the
Town Hall lobby include:
April 15 -17, 2011
April 19 — May 17, 2011
November 2 — November 30, 2011
November 7 — December 16, 2011
November 19, 2011
December 11, 2011
December 17 — December 31, 2011
February 17 —April 16, 2012
February 19, 2012
April 26 -29, 2012
CISD Student Art Exhibit
Art In the City Reception
Renderings of Roundabouts Sculptures
Festivals of Trees
Board Reception /Tree Lighting Event
Breakfast with Santa
Sister Cities Young Artist Showcase
Winter Arts in Town Hall Exhibit
Winter Arts in Town Hall Reception
CISD Student Art Exhibit
Financial
Considerations: Approval of the exhibit requires funding participation by the City in
an amount not to exceed $500 for the reception, which will be
funded in the FY 2013 Arts Council Budget.
Strategic Link: This Permit is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. It addresses the
corporate objectives of providing attractive and unique spaces for
enjoyment of personal interests and providing opportunities for
partnerships and volunteer involvement.
Citizen Input/
Board Review: The Permit for the art exhibit and gallery reception complies with
provisions of the Display of Public Arts Policy.
Southlake Arts Council recommended approval (5 -0) June 26, 2012
City Council to consider the Permit August 21, 2012
Legal Review: The Permit form was reviewed previously with the Display Policy by
the City Attorney
Alternatives: Alternatives may include the following:
• City Council approve Permit as presented
• City Council approve Permit with input as desired
• City Council decision not to approve the Permit
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — August 21, 2012
Page 3 of 3
Supporting
Documents: Permit for reception and exhibit
• Floor Space Plan for reception
4D - 3
Recommendation: City Council approval of a permit to allow an Art Gallery Reception
February 17, 2013 and an art exhibit, "Winter Arts in Town Hall,"
February 17 through the Art In the Square weekend, April 28, 2013
in the Town Hall lobby
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4D -4
Southlake Arts Council
Public Art Display and /or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first - served basis. Art Exhibit agreement is also required to be signed
before any display or performance may occur. Extensions may be granted by staff.
City Facility requested:
Southlake Town Hall, 1400 Main Street, Southlake — 2 nd floor Lobby
CONTACT INFORMATION
Applicant:
Kerry McGeath Phone: 817 748 8384
Cell Phone:
817 919 8486 E -Mail Address: kmcgeath @ci.southlake.tx.us
Address:
1400 Main Street # 130 City: Southlake State: TX Zip: 76092
Alternative Contact:
Name:
Terri Messing
Phone Number:
817 307 2224 E -mail: terrimessina(caverizon.net
DISPLAY or PERFORMANCE INFORMATION
Requested Date(s):
1) Reception - Sunday, Feb. 17, 2013, 3:00 to 5:00 pm for a Gallery Reception
2) Exhibit — Feb. 17, 2013 — April 28, 2013 (Art In the Square weekend) for the "Winter Arts in Town Hall" art
exhibition
Type of Display or Performance:
1) Reception — The art gallery reception will be held to kick -off the annual Art In the Square festival. The reception
will spotlight the "Winter Arts in Town Hall" artwork exhibition. Music, refreshments and a program are planned.
2) Display Exhibit, "Winter Arts in Town Hall" -- The exhibit will consist of art works by local and regional artist
selected by the Southlake Arts Council and is a prelude to the annual Art In the Square festival.
Duration of the Event(s) or Performance:
1) Reception — The art gallery reception duration is Feb 17, 2013, 3 -5pm only.
2) Exhibit — "Winter Arts in Town Hall" exhibit duration is for approximately two (2) months (Feb 17 through the
weekend of the Art In The Square event in April 2013).
Detailed Information including a wall or floor space plan, display or performance details, including planned
activities and /or any equipment /special needs required:
1) Reception - The art gallery reception Sunday, Feb 17, 2013 will require 100% of the lobby area of Town Hall. The
program will include brief speeches by the sponsors, introduction of the artists, refreshments and entertainment.
The event will spotlight the "Winter Arts in Town Hall" exhibition, which will be on display Feb. 17 through the
weekend of the Art In the Square event April 28, 2013, if approved. Floor space plan for the reception is attached
to the permit.
Permit for Winter Art in Town Hall Exhibit and Reception in Town Hall Lobby
Page 2 of 2
4D -5
2) Exhibit — The "Winter Arts in Town Hall" exhibit will include selected art pieces approved by the Southlake Arts
Council from a Call to Artist. The exhibit will require less than 30% of the lobby wall space. Art pieces will be hung
on wall panels using the same gallery display system used at the 2012 Winter Arts In Town Hall exhibit.
Organization(s) Represented: Southlake Arts Council, APEX Arts League, Art in the Square and Southlake Public
Library
Non - Profit: Yes X No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 week notice and cannot be a continuous fundraising effort throughout the duration
of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No
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