2012-08-23 P&Z MeetingCITY OF
SOUTHLAK
TEXAS
PLANNING AND ZONING COMMISSION MEETING: AUGUST 23, 2012
LOCATION 1400 Main Street, Southlake, Texas 76092
Work Session — Executive Conference Room, Suite 268 of Town Hall
Or City Council Chambers of Town Hall
Regular Session — City Council Chambers of Town Hall
PLANNING AND ZONING COMMISSION WORK SESSION 6:00 P.M.
1. Call to Order.
2. Discussion of all items on tonight's meeting agenda.
3. Adjournment.
REGULAR SESSION 6:30 P.M. or immediately following the Planning and Zoning
Commission work session.
1. Call to Order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
incorporated herein. Executive Session may be held, under these exceptions, at the
end of the Reaular Session or at anv time durina the meetina that a need arises
for the Planning and Zoning Commission to seek advice form the City Attorney as
to the posted subject matter of this Planning and Zoning Commission meeting.
1. Section 551.071: Consultation with attorney
a. Seek advice of the city attorney regarding items listed on this agenda.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Consider approval of the minutes for the Planning and Zoning Commission meeting
held on August 9, 2012.
4. Administrative Comments.
REGULAR AGENDA:
5. Consider: ZAl2 -057, Site Plan for Bicentennial Park Phase II property described as
Tracts 1, 1B, 1C1, 1C2, 1C3, 1E, 2A, 2A1, 2A2, 2B, 2131, 3C, 3C12, 3C1 A, 3D, 3D1,
3D1A, 3D6, L.G. Hall Survey, Abstract No. 686 and Lot 2R2, L.B.G. Hall No. 686
Addition, City of Southlake, Tarrant County, Texas and located north of W. Southlake
Blvd. between Shady Oaks Dr. and N. White Chapel Blvd., Southlake, Texas. Current
Zoning is "CS" Community Service District. SPIN # 7.
Planning & Zoning Commission Agenda
August 23, 2012
Page 1 of 3
CITY OF
SOUTHLAK
TEXAS
The applicant is requesting to Table this item to the September 6, 2012 Regular
Planning and Zoning Commission Meeting.
6. Consider: CP12 -003, Land Use Plan Amendment from Medium Density Residential
and Retail Commercial to Public Park/Open Space on property described as Tracts
1C3, 2B, 2A2, 2A, 3C1, 3C1A and 3D1, L.G. Hall Survey, Abstract No. 686, City of
Southlake, Tarrant County. Texas and located at 285, 315 and 379 Shady Oaks Dr.,
Southlake, Texas. Current Zoning: CS — Community Service District. SPIN # 7
PUBLIC HEARING
7. Consider: Ordinance No. 1044, Bicentennial Park Master Plan, a component of the
Southlake 2030 Comprehensive Plan.
PUBLIC HEARING
8. Consider: CP12 -001, Land Use Plan Amendment from Low Density Residential to
Medium Density Residential on property described as Lot 5, Drake Estates Addition,
Lot 3, and a portion of Lots 4 and 5, Timberline Estates, Southlake, Tarrant County,
Texas and located at 360 Randol Mill Ave., 2405 Johnson Rd., 235 Timberline Ln., and
245 Timberline Ln., Southlake, Tarrant County, Texas. Current Zoning: SF -1A- Single
Family Residential Zoning District. Proposed Zoning: TZD — Transitional Zoning
District. SPIN Neighborhood #11.
PUBLIC HEARING
9. Consider: ZAl2 -044, Zoning Change and Development Plan for the Pines on
property described Lot 5, Drake Estates Addition and Lot 3, Timberline Estates Addition
and a portion of Lots 4 and 5, Timberline Estates Addition City of Southlake, Tarrant
County, Texas; and located at 360 Randol Mill Ave., 2405 Johnson Rd., 235 and 245
Timberline Ln., Southlake, Texas. Current Zoning is "SF -1A" Single Family Residential
District. Requested Zoning is "TZD" Transition Zoning District. SPIN #11.
PUBLIC HEARING
10. Consider: ZAl2 -054, Site Plan for Alliance Office Systems on property described as
Lot 1, Block A, Briarwood Estates Phase 1, an addition to the City of Southlake, Tarrant
County, Texas and located at 469 Cherry Lane, Southlake, Texas. Current Zoning: "0-1"
Office District. SPIN # 4.
PUBLIC HEARING
11. Consider: ZAl2 -073, Site Plan for Southlake Italian Restaurant on property
described as Lot 3, Greenway - Carroll Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 1281 East S.H. 114, Southlake, Texas. Current
Zoning is "C -3" General Commercial District. SPIN # 8.
PUBLIC HEARING
12. Ordinance No. 480 -KKKK, an amendment to the Comprehensive Zoning Ordinance
No. 480, as amended, as it pertains to nonconforming uses and nonconforming
structures.
PUBLIC HEARING
Planning & Zoning Commission Agenda
August 23, 2012
Page 2 of 3
CITY OF
SOUTHLAKE
TEXAS
13. Adjourn Meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 17, 2012, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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Alicia Richardson TRMC
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City Secretary • "•••`'
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If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary 48 hours in advance at 817 - 748 -8016, and reasonable
accommodations will be made to assist you.
EXECUTIVE SESSION
Section 551.071: Consultation with attorney: The Planning and Zoning Commission may
conduct a private consultation with its attorney when the Planning and Zoning
Commission seeks the advice of its attorney concerning any item on this agenda or on a
matter in which the duty of the attorney to the Planning and Zoning Commission under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551.
Planning & Zoning Commission Agenda
August 23, 2012
Page 3 of 3
CITY OF
SO UFTHLAKE
TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING AUGUST 23, 2012
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT: Chairman Robert Hudson, Vice Chair D Todd Parrish,
Randy Williamson, Kate Smith, Michael Springer, Laird Fairchild and Michael Forman
STAFF PRESENT: Deputy Director, Dennis Killough; City Attorney, Planner I, Lorrie
Fletcher; Civil Engineer, Steve Anderson, Civil Engineer, Alex Ayala and Commission
Secretary, Holly Blake.
WORK SESSION:
Item No. 1 — Call to Order: Chairman Hudson called the work session to order at 6:05
p.m.
Item No. 2 — Discussion of all Items of Tonight's Meeting Agenda: Staff reviewed the
agenda.
Item No. 3 — Work Session Adjourned: Chairman Hudson adjoumed the work session at
6:42 p.m.
Regular Session:
Agenda Item No. 1 — Call to Order: Chairman Hudson called the regular meeting to order
at 6:46 p.m.
Agenda Item No. 3— Approval of Minutes for the Planning and Zoning Commission
meeting held on August 9, 2012.
Made a motion to approve the minutes dated August 9, 2012 as presented.
Motion: Parrish
Second: Smith
Ayes: Williamson, Smith, Springer, Parrish, Fairchild and Forman
Nays: None
Abstain: Hudson
Approved: 6 -0 -1
Item No. 4 — Administrative Comments: Dennis Killough reminded the Commission
about the 2030 Mobility Committee Meeting for September 11, 2012 at 5pm which will be
held in the Executive Conference Room.
REGULAR AGENDA:
Planning and Zoning Commission Meeting Minutes — August 23, 2012
Page 1 of 7
Agenda Item No. 5 - ZAl2 -057, Site Plan for Bicentennial Park Phase II property
described as Tracts 1, 1B, 1C1, 1 C2, 1C3, 1E, 2A, 2A1, 2A2, 2B, 2B1, 3C, 3C12, 3C1 A,
3D, 3D1, 3D1A, 3D6, L.G. Hall Survey, Abstract No. 686 and Lot 2R2, L.B.G. Hall No.
686 Addition, City of Southlake, Tarrant County, Texas and located north of W.
Southlake Blvd. between Shady Oaks Dr. and N. White Chapel Blvd., Southlake, Texas.
Current Zoning is "CS" Community Service District. SPIN # 7.
Made a motion to table ZAl2 -057 to the Regular Planning and Zoning Meeting
dated September 6, 2012.
Motion: Parrish
Second: Williamson
Ayes: Williamson, Smith, Springer, Parrish, Fairchild, Forman and Hudson
Nays: None
Abstain: None
Approved: 7 -0
Agenda Item No. 6 - CP12 -003, Land Use Plan Amendment from Medium Density
Residential and Retail Commercial to Public Park/Open Space on property
described as Tracts 1C3, 2B, 2A2, 2A, 3C1, 3C1A and 3D1, L.G. Hall Survey, Abstract
No. 686, City of Southlake, Tarrant County. Texas and located at 285, 315 and 379
Shady Oaks Dr., Southlake, Texas. Current Zoning: CS — Community Service District.
SPIN # 7.
Chris Tribble, Director of Community Services presented this item.
Commissioner Fairchild asked Staff if they had any thought about people using the park
as a cut through or short cut.
Chris Tribble stated that the way the road will be set up there will be multiple stop signs
along the route and the speed limit of 7mph will be posted.
Chairman Hudson asked about speed bumps.
Chris Tribble stated no.
Commissioner Springer asked about the artificial turf field and its use.
Christ Tribble stated it would be used for lighted practice space for all sports. Also, it will
cut down on maintenance cost and water.
Commissioner Springer asked if Miracle Field can be used for both handicap and non -
handicap.
Chris Tribble stated it has a multi - purpose use.
Commissioner Smith asked about the sand volleyball courts. The plan shows the courts
Planning and Zoning Commission Meeting Minutes — August 23, 2012
Page 2 of 7
were reduced from four to two.
Chris Tribble stated that the decision was made based on current use.
Commissioner Williamson asked where the new six tennis courts will be located.
Chris Tribble showed the Commission where they will be located.
Commissioner Williamson asked about practice space for the youth organizations.
Chris Tribble stated that several of the fields can be used for games as well as practice
and multiple younger teams can occupy the same field.
Commissioner Parrish asked how old the log cabin was.
Chris Tribble stated that the lodge is old enough that it cannot be moved due to
structural issues. The portable buildings will be removed.
Chairman Hudson opened and closed the public hearing.
Made a motion to approved CP12 -003 as presented.
Motion: Parrish
Second: Springer
Ayes: Williamson, Smith, Springer, Parrish, Fairchild, Forman and Hudson
Nays: None
Abstain: None
Approved: 7 -0
Agenda Item No. 7 - Ordinance No. 1044, Bicentennial Park Master Plan, a
component of the Southlake 2030 Comprehensive Plan.
Made a motion to approve Ordinance No. 1044 as presented.
Motion: Parrish
Second: Springer
Ayes: Williamson, Smith, Springer, Parrish, Fairchild, Forman and Hudson
Nays: None
Abstain: None
Approved: 7 -0
Agenda Item No. 8 - CP12 -001, Land Use Plan Amendment from Low Density
Residential to Medium Density Residential on property described as Lot 5, Drake
Estates Addition, Lot 3, and a portion of Lots 4 and 5, Timberline Estates, Southlake,
Tarrant County, Texas and located at 360 Randol Mill Ave., 2405 Johnson Rd., 235
Timberline Ln., and 245 Timberline Ln., Southlake, Tarrant County, Texas. Current
Zoning: SF -1A- Single Family Residential Zoning District. Proposed Zoning: TZD —
Transitional Zoning District. SPIN Neighborhood #11.
Planning and Zoning Commission Meeting Minutes —August 23, 2012
Page 3 of 7
This item has been withdrawn by the applicant.
Agenda Item No. 9 - ZAl2 -044, Zoning Change and Development Plan for the
Pines on property described Lot 5, Drake Estates Addition and Lot 3, Timberline
Estates Addition and a portion of Lots 4 and 5, Timberline Estates Addition City of
Southlake, Tarrant County, Texas; and located at 360 Randol Mill Ave., 2405 Johnson
Rd., 235 and 245 Timberline Ln., Southlake, Texas. Current Zoning is "SF -1A" Single
Family Residential District. Requested Zoning is "TZD" Transition Zoning District. SPIN
#11.
This item has been withdrawn by the applicant.
Agenda Item No. 10 - ZAl2 -054, Site Plan for Alliance Office Systems on property
described as Lot 1, Block A, Briarwood Estates Phase 1, an addition to the City of
Southlake, Tarrant County, Texas and located at 469 Cherry Lane, Southlake, Texas.
Current Zoning: "0-1" Office District. SPIN # 4.
Lorrie Fletcher, Planner I, presented this item.
Commission Springer asked if the duplexes were individually owned or rental
properties.
Lorrie Fletcher stated that she was unable to answer that.
Jim Dewey with JDJR Engineers located at 2500 Texas Drive, Irving, TX came forward.
Mr. Dewey explained that Alliance Office Systems is currently located on Commerce
Street. They sell and repair /maintain office copier and printer systems. Mr. Dewey
addressed each variance.
Commissioner Springer asked Mr. Dewey to clarify the request for the 30 -ft setback
versus the required 40 -ft. setback.
Mr. Dewey stated that by having the 30 -ft. setback, it would allow the parking to be
located in the rear of the property, less trees to be removed and more landscaping
buffer for the front.
Don Harris, the owner of Alliance Office Systems located at 271 E Southlake Blvd, Suite
150, Southlake, TX came forward. There is a cluster of trees that will be affected by
moving the building back.
Commissioner Williamson asked the applicant why they prefer to face State Highway
114 versus Cherry Lane.
Don Harris believes it would be a better fit for Cherry Lane to face State Highway 114.
Commissioner Springer expressed concern that the traffic would have to go through the
neighborhood to get to their office due to one way traffic on State Highway 114.
Planning and Zoning Commission Meeting Minutes - August 23, 2012
Page 4 of 7
Mr. Harris stated that there wouldn't be much traffic other than employees.
Commissioner Williamson asked if Alliance was to face Cherry Lane, wouldn't it affect
that large clump of trees.
Mr. Dewey stated that due to the grade, those trees cannot be saved. Facing State
Highway 114 is a better fit for the landscaping, parking and the neighborhood.
Chairman Hudson asked if they thought of adding an additional entry onto the building
facing Cherry Lane to make it more residential.
Mr. Harris and Mr. Dewey stated yes.
Commissioner Fairchild agreed with Chairman Hudson.
Commissioner Springer asked about the sewer system.
Mr. Harris stated that the hotel Victory Lane will be building a sewer line that Alliance
will tie into.
Commissioner Fairchild and Chairman Hudson both addressed the front entry door.
Chairman Hudson opened and closed the public hearing.
Commissioner Parrish stated that he would like the business to look like a house due to
its surroundings.
Chairman Hudson agrees with the variance for the 30 -ft. front setback and likes the
additional buffer with the parking to the side and out of sight from the residential
neighbors. Commissioner Smith agreed.
Commissioner Fairchild asked for a caliper increase on the replacement of trees.
Dennis Killough stated the landscape ordinance regarding tree replacement and
coverage and asked the Commission to include it in the motion.
Made a motion to approve ZAl2 -054 subject to Staff Report #3, dated July 5, 2012;
granting the variance for 34% existing tree canopy, noting that any canopy tree
cover will require 50% at 4 -inch caliper and none less than 2 -inch caliper;
granting the variance for 30 -foot front yard setback; accepting the funds for
future sidewalk construction be placed in escrow; subject to the addition of door
and walkway on west elevation for a more residential look facing Cherry Lane;
and, noting the applicant will connect to sewer once it becomes available through
the development of the adjacent property to the east.
Motion: Parrish
Second: Smith
Planning and Zoning Commission Meeting Minutes —August 23, 2012
Page 5 of 7
Ayes: Williamson, Smith, Springer, Parrish, Fairchild, Forman and Hudson
Nays: None
Abstain: None
Approved: 7 -0
Agenda Item No. 11 - ZAl2 -073, Site Plan for Southlake Italian Restaurant on
property described as Lot 3, Greenway - Carroll Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 1281 East S.H. 114, Southlake,
Texas. Current Zoning is "C -3" General Commercial District. SPIN # 8.
Lorrie Fletcher, Planner I, presented this item.
Jim Haleran with Design Duncan Miller Ullmann at 1203 Dragon, Dallas, TX and Juan
Florez Project manager came forward.
Chairman Hudson asked what kind of pizza oven it is.
Mr. Florez stated it was a wood fire commercial pizza oven. There will be a prep area
and a table for the dough.
Commissioner Williamson asked what the previous plan was and why the change.
Mr. Florez stated it was on the original plan. The owner decided to remove it during the
original site plan submittal. He has now since changed his mind.
Commissioner Williamson asked if the pizza oven was going to be visible to those on
the patio.
Mr. Florez stated yes. The area will be enclosed with glass but it will give the patrons a
chance to watch the pizza made.
Commissioner Parrish asked if the applicant lost a door to the patio area.
Mr. Florez stated yes, but there are 2 more doors that access the patio.
Commissioner Fairchild verified with Staff that the Fire Marshall has approved this plan.
Dennis Killough stated yes.
Chairman Hudson opened and closed the public hearing.
Made a motion to approve ZAl2 -073 subject to Site Plan Review Summary #1
dated August 17, 2010 and granting the variance request for 71 parking spaces
instead of the required 72 parking spaces.
Motion: Parrish
Second:
Ayes: Williamson, Smith, Springer, Parrish, Fairchild, Forman and Hudson
Planning and Zoning Commission Meeting Minutes — August 23, 2012
Page 6 of 7
Nays: None
Abstain: None
Approved: 7 -0
Agenda Item No. 12 - Ordinance No. 480 -KKKK, an amendment to the
Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to
nonconforming uses and nonconforming structures.
Lorrie Fletcher, Planner I, presented this item.
Dennis Killough added that this item is still under review from the City Attorney. Any
motion recommended needs to include that language.
City Attorney clarified the changes to Ordinance No. 480 -KKKK. Regarding a non-
conforming lot when later property is taken; if you come in and there is a partial or total
destruction of the structure and determine whether a building permit is issued we just
add back the amount of the lot that was taken by imminent domain and determine
whether or not impervious cover applies.
Chairman Hudson opened and closed the public hearing.
Made a motion to approve Ordinance No. 480 -KKKK subject to any changes that
the City Attorney may recommend before it goes to Council with respect to any
language that the City Attorney may recommend.
Motion: Parrish
Second: Smith
Ayes: Williamson, Smith, Springer, Parrish, Fairchild, Forman and Hudson
Nays: None
Abstain: None
Approved: 7-0
Agenda Item No. 13 - Meeting Adjournment at 7:53 p.m.
Robert H dson
ATTEST: Chairman
,n
Holly Blake 'J
Commission Secretary
Planning and Zoning Commission Meeting Minutes — August 23, 2012
Page 7 of 7